Receptionist and Communications Assistant

Eddyfi; Quebec; On-site; CAD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Professional development opportunities

Collaborative workplace environment

Job summary

Eddyfi Technologies in Quebec City seeks a Receptionist and Communications Assistant to ensure a professional visitor experience, support the management team, and assist the Communications group with coordinating initiatives.

You will handle reception, administrative tasks, and contribute to internal communications, Welcome visitors, manage access, and support events in a dynamic, collaborative environment.

Qualifications

• Diploma of Vocational Studies (DVS) in office administration, or an equivalent combination of education and experience.
• 3 to 5 years of relevant experience in reception/administrative roles.
• Experience in administrative support, office coordination, reception, or internal communications.
• Bilingual in French and English.

Responsibilities

• Manage reception at the Quebec City headquarters.
• Answer general incoming calls and manage the corporate voicemail inbox.
• Welcome visitors, clients, and suppliers; coordinate badges and access.
• Provide logistical support for meetings and client visits.
• Format and distribute internal communications; assist with drafting and proofreading.

Skills

Bilingual in French and English

Strong organizational skills

Attention to detail

Proactive and solution-oriented

Excellent writing & proofreading

Education

DVS in Office Administration

Tools

SharePoint/Intranet experience

Job description

About the role

As an Receptionist and Communications Assistantyou help deliver smooth and professional experience at our Quebec City headquarters for employees, clients, and visitors alike. You will provide administrative support to the management team and office operations, while also assisting the Communications team in coordinating and delivering selected initiatives.

Be part of something bigger.

At Eddyfi Technologies, we’re proud to push the boundaries of innovation while fostering a workplace where everyone feels valued, respected, and empowered to do their best work. We believe that diverse perspectives, experiences, and ways of thinking strengthen our teams and help us build better solutions for the industries the world depends on.

If you are passionate about creating a seamless and professional workplace experience and want your work to have a real impact, we would love to hear from you.

As an Receptionist and Communications Assistant, you will:

Ensure visitor experience

• Manage reception at the Quebec City headquarters.
• Answer general incoming calls.
• Manage the corporate voicemail inbox.
• Welcome visitors, clients, and suppliers.
• Coordinate employee badges and visitor access.
• Provide logistical support for meetings and client visits.

Support to the Marketing & Communications team

• Format and distribute internal communications.
• Support content drafting and proofreading.
• Update SharePoint/Intranet and corporate templates.
• Coordinate internal newsletters and announcements.
• Support internal events.

Tale care of administrative support

• Provide administrative support to selected members of the leadership team.
• Coordinate meetings, reservations, and related logistics.
• Follow up on orders, suppliers, and invoicing as needed.

What makes you an asset to our team

• You hold aDiploma of Vocational Studies (DVS)in office administration, administration, secretarial studies, or a related field, or an equivalent combination of education and relevant experience.
• You have3 to 5 years of relevant experiencein a similar role.
• You have experience inadministrative support, office coordination, reception, or internal communications.
• You arebilingual in French and English.
• Experience in acorporate environmentis considered an asset.
• You have excellentwriting, proofreading, and simplification skills.
• You have strongorganizational skillsand the ability to manage multiple priorities.
• You demonstrate a strongattention to detailand high quality standards.
• You are comfortable working in adynamic, fast-changing environment.
• You are proactive, adaptable, and solution-oriented.
• You have strong collaboration and interpersonal skills.

When joining Eddyfi, what you can expect from us:

• The opportunity to play a key role in creating a professional and welcoming office environment.
• A collaborative workplace where teamwork, initiative, and respect are highly valued.
• The opportunity to contribute to internal communications and employee experience initiatives.
• A dynamic environment that encourages learning, adaptability, and continuous improvement.
• Competitive compensation and benefits.
• Professional development opportunities.

At Eddyfi Technologies, diversity, equity and inclusion are fundamental to who we are. We are committed to providing equal employment opportunities and fostering an inclusive workplace where everyone feels a sense of belonging.

We welcome and encourage applications from all qualified individuals, regardless of race, ethnicity, gender identity or expression, sexual orientation, age, religion, disability, neurodiversity, or any other characteristic protected by law.

If you require accommodations at any stage of the recruitment process, please let us know. We are committed to ensuring an accessible and inclusive experience for all candidates.

For all our offices worldwide, certain positions may be subject to background checks, including credit, criminal, and employment history verification.