Receptionist

Hansen's; Toronto; On-site; CAD 34,000 - 45,000; Full time

Benefits offered by this job

Group Benefits (Health, Dental, Vision

Long Term Disability

RRSP matching

Wellness Program

Profit Share Program

50/50 Quarterly Lottery Program

Job summary

Hansen's Group of Companies in Scarborough, Ontario, is seeking a friendly Receptionist to join the L. Hansen's Forwarding Ltd. team.

This full-time role offers Monday to Friday hours from 8:00 am to 4:30 pm and a robust benefits package after probation. You will greet guests, direct visitors, manage calls, keep the reception area tidy, handle mail and schedules, arrange travel, and assist with office tasks.

Qualifications

• High School Diploma or equivalent.
• 1–2 years customer service and administrative experience.
• Reception and familiarity with phone systems experience considered an asset.
• Must be team oriented with a positive attitude.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure cleanliness of office reception area is tidy and presentable daily, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Daily collection and disposal of office garbage and recycling

Skills

Customer service

Phone systems

Team player

Administrative support

Education

High school diploma

Job description

Hansen's Group of Companies is a proud Canadian company with over 46 years in the business of Automotive Transportation, Warehousing, and Facility Management. We are currently searching for a professional Receptionistto join our L. Hansen's Forwarding Ltd team located in Scarborough, Ontario.

Hansen's is committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to an accessible interview site, ASL interpreter or Assistive Technology during the recruitment process please let us know. We encourage applications from all qualified candidates including indigenous peoples, women, members of racialized groups, and persons with disabilities. We thank all applicants for their interest, however only candidates selected for an interview shall be contacted.

Excellent benefits package available to Full Time employee’s after completing probationary period and opportunity for advancement. Join us!

• Group Benefits (Health, Dental, Vision, Long Term Disability)
• Company matched RRSP
• Wellness Program
• Profit Share Program
• 50/50 Quarterly Lottery Program
• Salary $39,520.00 per year

Our team is growing and we are actively seeking an individual to take on a variety of responsibilities and tasks in their role as a Receptionist. This position reports to the Supervisor - Client Services.

• Service Orientation
• Accountability
• Risk Management (Health and Safety)
• Communication
• Teamwork

Job Duties:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure cleanliness of office reception area is tidy and presentable daily, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Daily collection and disposal of office garbage and recycling

Requirements:

• High School Diploma or equivalent.
• Ability to work in desired shifts. Monday - Friday 8.00 am – 4.30 pm.
• Strong oral and written communication skills.
• Minimum of 1-2 years customer service and administrative experience required.
• Reception and familiarity with phone systems experience considered an asset.
• Must be team oriented with a positive attitude.

Physical Demands:

• Full ability to Stand.
• Ability to sit for more than 1 hour.
• Full Ability to lift up to 25 lbs
• Ability to view computer screen for long periods of time
• Work Hours: 8 hours per day, Monday to Friday 8.00 am – 4.30 pm, 30 min Lunch.
• Occasional Overtime as required.
• Indoor office environment.
• This location is not accessible by public transportation or by foot or bicycle. Therefore candidates must have their own vehicle to reliably commute to and from the workplace.
• Prolonged periods of sitting at a desk and working on a computer.

Artificial intelligence (AI) or automated decision-making tools are not used in the screening or selection process for this position. All applications are reviewed by qualified hiring personnel.