Receptionist

Victor Energy Ltd.; Nisku; On-site; CAD 34,000 - 42,000; Full time

Benefits offered by this job

Extended Healthcare Plan

Group RRSP

Group Life - AD&D - Critical Illness

Training & Development

Employee Assistance Program -Counsel}{

Job summary

Victor Energy Ltd. in Nisku, AB is seeking a highly motivated Receptionist to support our office personnel. The role requires excellent organizational skills and proficiency in Microsoft Office, especially Excel.

You will be the first point of contact for visitors and a key coordinator for meetings and daily office tasks. You will greet guests, handle phones, manage mail and deliveries, maintain the reception area, and assist with filing, scanning, and document preparation.

Qualifications

• Minimum 1 year of administrative experience.
• Strong working knowledge of Microsoft Office applications.
• High level of accuracy and attention to detail.
• Strong organizational skills.
• Excellent time-management with ability to multitask and prioritize.
• Reliable means of transportation.
• Experience in the construction industry is an asset.

Responsibilities

• Greet and welcome visitors in a friendly and professional manner.
• Answer phone calls and direct to appropriate department or person.
• Schedule meetings and update the boardroom calendar.
• Ensure boardroom is ready and clean for each meeting and coordinate with organizers.
• Assist with filing and scanning documents.
• Manage office and coffee supplies.
• Maintain employee phone list and update as needed.
• Handle mail and deliveries, couriers, parcels.
• Provide exceptional customer service to stakeholders.
• Maintain reception area and keep it clean and presentable.
• Oversee housekeeping and kitchen areas and daily dishwashing.
• Develop and maintain the Company Receptionist Manual for coverage during days off or holidays.
• Assist estimating team – download bids, print documents, track data entry of bids/awards.
• Assist project managers with printing documents and creating project binders.

Skills

Microsoft Office

Excel

Time management

Organization

Attention to detail

Multitasking

Job description

Victor Energy is seeking a highly motivated and detail-oriented Receptionist to join our team. This position requires a dedicated professional with excellent organizational skills and a strong background in Microsoft Office applications - particularly Excel. The ideal candidate will play a crucial role in supporting the office personnel. This position is office-based out of Nisku, AB.

Responsibilities:

• Greet and welcome visitors in a friendly and professional manner
• Answer phone calls and direct them to the appropriate department or individual
• Schedule meetings and update the boardroom calendar
• Ensure the boardroom is ready and clean for each meeting – work with meeting organizer for instructions
• Assist with general administrative tasks such as filing and scanning documents
• Manage office supplies/coffee supplies
• Manage the employee phone list, and update accordingly
• Manage mail and deliveries - handling all incoming and outgoing mail, couriers, and parcels
• Provide exceptional customer service to internal and external stakeholders
• Maintain the reception area, ensuring it remains clean, organized and presentable
• Oversee general housekeeping, ensuring the offices and kitchen areas are clean, organized, and that the dishwashers are loaded/unloaded daily
• Develop and maintain the Company Receptionist Manual, creating a comprehensive guide to ensure seamless coverage when on days off or holidays

Administrative Responsibilities

• Assist estimating team – download new bids, printing documents, tracking and data entry of new bids and awards
• Assist project managers with printing documents and creating project binders

• Minimum 1-year administrative experience
• Strong working knowledge of Microsoft Office applications
• High level of accuracy and attention to detail
• Strong organizational skills
• Excellent Time-management skills - ability to multitask and prioritize
• Reliable means of transportation
• Experience working within the construction industry is an asset

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling
• Paid Time Off