Receptionist

Bayshore HealthCare; Edmonton; On-site; CAD 32,000 - 46,000; Full time

Job summary

Bayshore Government Branch in Edmonton is seeking a Temporary Receptionist for a 3-month contract, full-time, Monday to Friday, 8:00 AM–4:00 PM. Must be able to lift up to 15 lbs.

You will greet visitors, manage phone lines, schedule meetings, handle data entry and perform general administrative tasks while maintaining records with confidentiality. Previous receptionist experience is required.

Qualifications

• Minimum two years' recent experience as a receptionist in an office setting.
• Secondary School Diploma and completion of a clerical or receptionist training program, or equivalent.
• Excellent interpersonal, verbal, and written communication; able to work independently and in a team.

Responsibilities

• Greet and assist visitors, ensuring a warm, welcoming atmosphere.
• Manage meeting bookings, cancellations, and rescheduling.
• Answer and direct calls using a multi-line system; take messages as needed.
• Maintain and update records with accuracy and confidentiality.
• Provide general administrative support including filing, data entry, and correspondence.
• Communicate effectively with employees at all levels, customers, and visitors.
• Keep the reception area clean, organized, and stocked with supplies.

Skills

Reception experience

Interpersonal skills

Keyboarding

Windows tools

Data entry

Bilingual English/French

Education

Secondary School Diploma; clerical/receptionist training or equivalent

Tools

Multi-line phone system

Job description

Bayshore Government Branch is looking for a Temporary Receptionist for a 3-month contract with the possibility of extension! Full-Time | Monday to Friday, 8:00 AM-4:00 PM. Must be able to lift up to 15 lbs.

Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses’ Association of Ontario. Bayshore Healthcare is also recognized as Canada’s Best Employers in Forbes 2023 list.

Key Responsibilities

• Reception Duties: Greet and assist visitors as they arrive, ensuring a warm and welcoming atmosphere.
• Meeting Scheduling: Manage meeting bookings, cancellations, and rescheduling using our scheduling software.
• Phone Management: Utilizing a multi-line system, answer and direct phone calls, take messages if needed, and provide information to callers.
• Record Maintenance: Maintain and update appropriate records, ensuring accuracy and confidentiality.
• Administrative Support: Assist with various administrative tasks, including filing, data entry, and correspondence.
• Communication: Communicate effectively with employees of all levels, customers and visitors.
• Office Maintenance: Ensure the reception area and lobby is clean, organized, and stocked with any necessary supplies.

Why Join Us

• Professional Growth: We offer opportunities for professional development and career advancement, including training programs and mentorship.
• Comprehensive Benefits: Enjoy a range of benefits, including health insurance, retirement plans, and employee discounts.
• Supportive Environment: Work in a friendly and collaborative atmosphere where your contributions are valued.
• Positive Impact: Make a difference by providing exceptional service and support.
• Inclusive Culture: Be part of a diverse and inclusive team that values and respects every member.

Education

Secondary School Diploma; Completion of a clerical or receptionist training program or equivalent prior work experience.

Experience

A minimum of two years recent experience as a Receptionist in an office setting.

Other Skills and Abilities

• Exceptional interpersonal skills and ability to work independently and as part of a team
• Demonstrated ability and competency with respect to keyboarding, Windows software, multi-line telephone systems and standard office equipment
• Ability to speak, read and write English fluently as well as French in Branch Offices that provide service to French-speaking clients
• strong commitment to continual learning

Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. Dependent upon Provincial government regulations, and the position being applied for, new hires may be required to provide proof of vaccination against illnesses such as COVID-19, Hepatitis, Seasonal Flu etc. Medical exemptions or any based upon Human Rights Code criteria will be considered on a case-by-case basis. "At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing." At Bayshore Healthcare Ltd., and its subsidiaries, we are committed to fostering an inclusive workplace and operate in full compliance with all Provincial and Territorial legislation pertaining to Human Rights Codes and Accessibility requirements. To ensure continued compliance throughout the recruitment and selection process, we encourage candidates to disclose any accommodation needs they may have.