Receptionist

David Aplin Recruiting; Calgary; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading company is looking for a Receptionist to manage their front office and support various teams. This 6-month contract role involves multitasking, maintaining organization, and providing exceptional customer service. The ideal candidate will ensure a welcoming environment for clients and visitors.

Qualifications

• Prior experience in a receptionist or administrative support role required.
• Proficiency in Microsoft Office and familiarity with Oracle for expense reporting.
• Excellent communication and multitasking skills needed.

Responsibilities

• Manage reception duties, greet clients, and distribute keys.
• Support sales team and Vice Presidents with administrative tasks.
• Coordinate meetings and maintain an organized reception area.

Skills

Interpersonal skills

Organizational skills

Time-management

Customer service

Multitasking

Communication

Tools

Microsoft Office Suite

Oracle

Job description

We are seeking a professional and reliable Receptionist to support our client’s dynamic office environment. This role is ideal for someone who enjoys multitasking, has strong interpersonal skills, and can handle mid-level administrative responsibilities. The successful candidate will be the first point of contact for visitors, support the sales team and various VPs, and assist in maintaining an efficient, well-organized front office.

This is a 6 month contract with potential of extension.

Responsibilities

• Serve as the first point of contact for clients, visitors, and internal staff
• Manage reception duties for the sales team, ensuring all guests are greeted and directed appropriately
• Distribute and track keys handed out to contractors, ensuring security and accurate logging
• Support Vice Presidents with administrative tasks including expense processing using Oracle
• Maintain calendars and scheduling for meeting rooms to prevent booking conflicts
• Handle general office duties and mid-level administrative work as assigned
• Assist with coordination of meetings, calls, and internal events as needed
• Provide exceptional customer service in person, over the phone, and via email
• Ensure the reception area remains tidy, professional, and fully stocked with supplies

Qualifications

• Previous experience in a receptionist or administrative support role
• Proficient in Microsoft Office Suite and familiar with Oracle for expense management
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Ability to multitask and prioritize in a fast-paced environment
• Experience with calendar management and meeting coordination
• Professional appearance and demeanor
• Reliable, punctual, and detail-oriented

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.