Real Estate Portfolio Coordinator

Metrolinx; Toronto; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Health and dental benefits

Wellness spending account

OMERS pension

Learning and development opportunities

Job summary

Metrolinx is seeking a Portfolio Coordinator to support accounts payable and accounts receivable across its real estate portfolio. The role combines financial administration, agreement interpretation and account reconciliation, requiring accuracy and flexibility.

Responsibilities include maintaining financial records, processing invoices, monitoring receivables and coordinating with internal teams to resolve billing issues.

Qualifications

• Diploma or equivalent in Business Administration, Real Estate, Property Management, Accounting or related field.
• Accounts payable/receivable experience with reconciliation and resolving discrepancies.
• Ability to interpret financial terms in leases, licenses and other realty agreements.
• Knowledge of accounting processes and financial controls.
• Experience with ERP systems such as Oracle, SAP or Yardi.

Responsibilities

• Coordinate day-to-day accounts payable and receivable activities across the real estate portfolio.
• Maintain financial records, billing and payment schedules in Corporate Real Estate system for leases and licenses.
• Review and process invoices, verify documentation and approvals; resolve discrepancies.
• Monitor aging receivables, follow up on arrears and coordinate payment plans.
• Interpret provisions to calculate rent, escalations and operating cost recoveries.
• Reconcile accounts and prepare adjustments or write-offs with Accounting.
• Respond to financial enquiries from tenants, landlords and vendors.
• Prepare account status reports and assist with budget estimates and period-end activities.
• Identify data/process improvements and adapt to changing priorities.
• Ensure compliance with agreement terms and corporate policies.
• Perform other duties as assigned.

Skills

Accounts payable

Accounts receivable

Communication skills

Interpersonal skills

Problem solving

Education

Business Administration diploma

Real Estate diploma

Accounting diploma

Tools

MS Office

Oracle

SAP

Yardi

Job description

This is a 12-month contract position.

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

What We Offer:

• Work that makes an impact across all of Metrolinx as well as the GTHA
• Learning and development opportunities
• An open and inclusive work environment
• Comprehensive health and dental benefits, and wellness spending account
• Defined Benefit OMERS Pension plan

Our Property Transactions & Administration Team is looking for a Portfolio Coordinator to support both accounts payable and accounts receivable across Metrolinx’s real estate portfolio. This role combines financial administration, agreement interpretation and account reconciliation, requiring accuracy, initiative and flexibility to respond to changing priorities.

What will I be doing?

• Coordinate day-to-day accounts payable and receivable activities, ensuring accurate, timely billing, payment processing and account maintenance across the real estate portfolio.
• Establish and maintain financial records, billing and payment schedules in the Corporate Real Estate system for leases, licenses, easements and other realty agreements.
• Review and process property tax, utility, agreement and vendor invoices, verifying supporting documentation, coding and required approvals; investigates discrepancies and follows through to resolution.
• Monitor receivables aging, follows up on arrears, coordinates tenant payment plans within approved parameters, and documents collection activity and recommended escalations.
• Interpret financial provisions in agreements to calculate and verify rent, fees, escalations, operating cost recoveries and other payment obligations.
• Reconcile accounts, statements and operating costs; administer security deposits and payment allocations, and work with Accounting to resolve discrepancies and prepare adjustments or write-off requests.
• Respond to financial enquiries from tenants, landlords, utilities, municipalities, public agencies and vendors, coordinating with internal teams to resolve billing and payment issues.
• Maintain accurate financial records and supporting documentation; prepare account status reports and supports budget estimates, forecasting and period-end activities.
• Identify data and process issues, recommends practical improvements, and adapts to changing priorities across payable and receivable workloads.
• Monitor financial commitments and deadlines for compliance with agreement terms, corporate policies and approval requirements.
• Other duties as assigned.

What Skills and Qualifications Do I Need?

• Completion of a diploma in Business Administration, Real Estate, Property Management, Accounting or related field – or a combination of education, training and experience deemed equivalent.
• Demonstrated accounts payable or accounts receivable experience, including account reconciliation and resolving transaction discrepancies, preferably in a corporate real estate environment. Experience in both areas is considered an asset.
• Ability to interpret financial terms in leases, licenses and other realty agreements, including rent schedules, escalations, operating costs and payment obligations.
• Working knowledge of accounting processes and financial controls, with sound judgment to investigate discrepancies, resolve routine issues and recognize when escalation is required.
• Experience with computer applications (e.g. MS Office Suite (Outlook, Word, Excel, PowerPoint, etc.), and ERP systems such as Oracle, SAP, Yardi, etc.
• Interpersonal, customer service, and oral/written communication skills to respond to or direct enquiries, interact with and provide support to all staff levels, and to generate a variety of correspondence, reports and documents.

Don’t Meet Every Requirement?

If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.

Accommodation:

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email [e-mail].

Application Process:

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.

Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.

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