Real Estate Portfolio Coordinator

MX; Canada; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Wellness spending account

Defined Benefit OMERS Pension plan

Learning and development opportunities

Inclusive open work environment

Job summary

Metrolinx is seeking a Portfolio Coordinator to support accounts payable and receivable across its real estate portfolio. The role involves financial administration, agreement interpretation and account reconciliation with accuracy and initiative.

Based in Canada, this 12-month contract requires experience in corporate real estate finance, and familiarity with ERP systems and MS Office. The team focuses on client service and timely, compliant financial processing.

Qualifications

• Diploma in Business Administration, Real Estate, Property Management, Accounting or related field, or equivalent experience.
• Demonstrated accounts payable or accounts receivable experience with reconciliation and discrepancy resolution.
• Ability to interpret financial terms in leases, licenses and realty agreements (rent, escalations, operating costs).
• Working knowledge of accounting processes and financial controls with judgment to resolve issues.
• Experience with MS Office and ERP systems (Oracle, SAP, Yardi).

Responsibilities

• Coordinate day-to-day accounts payable and receivable activities across the real estate portfolio.
• Maintain financial records, billing and payment schedules in Realty systems for leases and licenses.
• Review and process property tax, utilities, invoices; verify documentation and approvals.
• Monitor aging receivables and coordinate tenant payment plans.
• Interpret financial provisions in agreements to calculate rent, fees and escalations.
• Reconcile accounts and administer security deposits with Accounting to resolve discrepancies.

Skills

Accounts payable

Accounts receivable

Financial reconciliation

Lease interpretation

Vendor inquiries

Education

Diploma in Business Administration/Real Estate/Property Management/Accounting

Tools

MS Office Suite

ERP systems (Oracle, SAP, Yardi)

Job description

This is a 12-month contract position.

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

What We Offer:

• Work that makes an impact across all of Metrolinx as well as the GTHA
• Learning and development opportunities
• An open and inclusive work environment
• Comprehensive health and dental benefits, and wellness spending account
• Defined Benefit OMERS Pension plan

Our Property Transactions & Administration Team is looking for a Portfolio Coordinator to support both accounts payable and accounts receivable across Metrolinx’s real estate portfolio. This role combines financial administration, agreement interpretation and account reconciliation, requiring accuracy, initiative and flexibility to respond to changing priorities.

What will I be doing?

• Coordinate day-to-day accounts payable and receivable activities, ensuring accurate, timely billing, payment processing and account maintenance across the real estate portfolio.
• Establish and maintain financial records, billing and payment schedules in the Corporate Real Estate system for leases, licenses, easements and other realty agreements.
• Review and process property tax, utility, agreement and vendor invoices, verifying supporting documentation, coding and required approvals; investigates discrepancies and follows through to resolution.
• Monitor receivables aging, follows up on arrears, coordinates tenant payment plans within approved parameters, and documents collection activity and recommended escalations.
• Interpret financial provisions in agreements to calculate and verify rent, fees, escalations, operating cost recoveries and other payment obligations.
• Reconcile accounts, statements and operating costs; administer security deposits and payment allocations, and work with Accounting to resolve discrepancies and prepare adjustments or write-off requests.
• Respond to financial enquiries from tenants, landlords, utilities, municipalities, public agencies and vendors, coordinating with internal teams to resolve billing and payment issues.
• Maintain accurate financial records and supporting documentation; prepare account status reports and supports budget estimates, forecasting and period-end activities.
• Identify data and process issues, recommends practical improvements, and adapts to changing priorities across payable and receivable workloads.
• Monitor financial commitments and deadlines for compliance with agreement terms, corporate policies and approval requirements.
• Other duties as assigned.

What Skills and Qualifications Do I Need?

• Completion of a diploma in Business Administration, Real Estate, Property Management, Accounting or related field – or a combination of education, training and experience deemed equivalent.
• Demonstrated accounts payable or accounts receivable experience, including account reconciliation and resolving transaction discrepancies, preferably in a corporate real estate environment. Experience in both areas is considered an asset.
• Ability to interpret financial terms in leases, licenses and other realty agreements, including rent schedules, escalations, operating costs and payment obligations.
• Working knowledge of accounting processes and financial controls, with sound judgment to investigate discrepancies, resolve routine issues and recognize when escalation is required.
• Experience with computer applications (e.g. MS Office Suite (Outlook, Word, Excel, PowerPoint, etc.), and ERP systems such as Oracle, SAP, Yardi, etc.).
• Interpersonal, customer service, and oral/written communication skills to respond to or direct enquiries, interact with and provide support to all staff levels, and to generate a variety of correspondence, reports and documents.

Accommodation:

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email [e-mail].

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.