Real Estate Legal Assistant / Law Clerk

Perley-Robertson, Hill & McDougall; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading law firm in Ottawa is seeking a Legal Assistant to provide administrative support for residential and commercial real estate transactions and development law. The ideal candidate will have a diploma in Office Administration or Law Clerk, strong communication skills, and a minimum of 3 years of relevant experience. This role requires excellent organizational abilities and attention to detail to ensure high-quality service and client satisfaction.

Qualifications

• Minimum 3 years of legal assistant/law clerk experience.
• Experience with development law and commercial real estate is an asset.
• Bilingualism would be considered an asset.

Responsibilities

• Preparation and drafting of correspondence with quality assurance.
• Coordinate workflow and assist lawyer in prioritizing tasks.
• Prepare client files for closure and storage.

Skills

Communication

Organization

Attention to Detail

Independence

Discretion

Education

Office Administration – Legal or Law Clerk diploma

Tools

MS Office Suite

Unity

Teraview

Job description

The successful candidate would provide administrative support in the completion of residential and commercial real estate transactions and also assist in the area of development law. The successful candidate would be responsible for coordinating a variety of administrative procedures to ensure a high standard of quality and customer service.

Key Responsibilities

• Preparation and initial drafting of correspondence including editing and quality assurance
• Prepare precedent based documents as needed
• Title sub-searching and preliminary review of title searches
• Prepare documents in teraview (examples : transfers, charges, easements)
• Coordinate workflow and assist lawyer in prioritizing and following up on outstanding items
• Coordinate external and internal communication including mail, e-mail, fax and telephone calls
• Prepare client files for closure and storage
• Coordinate and organize meetings, conference calls and maintain agenda
• Assist with other projects as required

Qualifications

• Office Administration – Legal or Law Clerk diploma from recognized post-secondary institute or suitable combination of education and experience
• Strong working knowledge of MS Office suite (Word, Excel, Outlook, PowerPoint)
• Working knowledge of Unity and Teraview
• Strong verbal and written communication skills
• Experience preparing and editing correspondence
• Bilingualism would be considered an asset
• Minimum 3 years of legal assistant / law clerk experience
• Experience with development law is considered an asset
• Experience with commercial real estate is considered an asset

Skills Required

• Ability to plan, organize and prioritize job tasks in order to meet tight deadlines
• Ability to respond effectively and professionally to changes in schedules and priorities
• Ability to ensure consistent attention to detail
• Ability to work independently within a team environment
• Ability to exercise discretion when dealing with sensitive information
• A positive, supportive and professional attitude