Commercial Real Estate Legal Assistant

Cartel Inc.; Toronto; On-site; CAD 76,500 - 93,500; Full time

Benefits offered by this job

Competitive salary

Fantastic benefits

Wellness perks

Job summary

A leading legal firm in Toronto seeks an experienced Commercial Real Estate Legal Assistant. You will provide administrative support, manage transactions, and maintain organization in a hybrid work environment. Ideal candidates will have a Legal Assistant Diploma and at least 3 years' experience in a busy law firm. Competitive salary and excellent benefits offered.

Qualifications

• Minimum 3 years of experience in a law firm supporting commercial real estate lawyers.
• Strong writing, editing, and proofreading skills.
• Technically savvy and comfortable with various software tools.

Responsibilities

• Provide administrative support to partners and associates.
• Manage tasks related to real estate transactions.
• Draft and proofread legal documents.

Skills

Real estate software proficiency

Exceptional communication skills

Attention to detail

Multitasking abilities

Time management

Education

Legal Assistant Diploma

Tools

Microsoft Office

Teraview

iManage

Job description

Overview

If you're a Commercial Real Estate Legal Assistant looking to align yourself with a top-tier firm—this is the opportunity you've been waiting for! Our Client, a well-known, large law firm and an impressive reputation across Toronto, is looking to add a seasoned legal assistant to their Commercial Real Estate Group. You will be supporting two high profile, exceptional, yet kind, Partners, in a friendly and welcoming environment. This role is hybrid (three days in-office), with stunning downtown offices, competitive salary, fantastic benefits, wellness perks, and room to grow. If you've got experience in commercial real estate and thrive in a fast-paced environment, this might be where your next chapter begins. Apply now!

Salary: Up to $85K

Key Responsibilities

• Provide proactive administrative support to multiple Partners and Associates, including scanning, binding, file creation, and document formatting
• Manage tasks related to commercial and residential real estate transactions such as title searches, corporate searches, and the preparation of detailed report books
• Draft, revise, and proofread legal documents, correspondence, charts, and internal communications with a strong focus on accuracy and attention to detail
• Maintain a high level of professionalism when interacting with clients, lawyers, and other internal team members
• Generate accounts, prepare invoices, and assist with basic billing functions
• Schedule meetings, coordinate appointments, and handle all logistics including couriers and document delivery for time-sensitive matters
• Organize and maintain physical and electronic filing systems for the real estate department
• Perform routine file audits and maintenance, including closing and archiving files and managing off-site storage for inactive materials

Qualifications

• Legal Assistant Diploma from a recognized and accredited institution
• Minimum 3 years of experience supporting commercial real estate lawyers in a busy law firm environment
• Proficient in real estate software such as Teraview, Conveyancer/Unity, and Lawyer Done Deal—confident in performing searches, preparing and registering instruments, and managing transaction flow
• Exceptional communication and client service skills; able to liaise professionally with clients, lawyers, and third parties
• Known for accuracy, attention to detail, and the ability to meet tight deadlines without sacrificing quality
• Excellent multitasking and time management abilities with a calm, solution-focused approach during urgent or high-volume periods
• Strong writing, editing, transcription, and proofreading skills
• Comfortable maintaining organized physical and electronic filing systems, calendars, and databases
• Technically savvy with Microsoft Office (Word, Outlook, Excel, PowerPoint) and open to learning new tools
• Exposure to Elite and a document management system (e.g., iManage or NetDocuments) is considered a strong asset
• A true team player with excellent interpersonal skills and a professional, collaborative work ethic

How to Apply

To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at [e-mail]

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Legal and Administrative

Industries

• Legal Services