Real Estate Lease Administrator

HearingLife Canada; Toronto; Hybrid; CAD 45,000 - 65,000; Full time

Job summary

HearingLife Canada is seeking a Real Estate Lease Administrator to support the Facilities & Real Estate team across a national portfolio. The role handles lease administration, landlord and vendor coordination, reporting, invoicing, document management, and project support with strong organization and attention to detail.

The ideal candidate will have 2–5 years of related admin experience, proficiency with MS Office, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 2-5 years of admin experience in real estate, facilities, property management, construction, or commercial leasing.
• Experience with lease administration and vendor management processes.
• Multi-site operations experience is a plus.

Responsibilities

• Provide lease administration and coordination with landlords and vendors.
• Support portfolio reporting and data maintenance.
• Process invoices and manage documents.
• Assist with project support and real estate record accuracy.
• Maintain timely communication with stakeholders and internal teams.
• Support compliance with internal real estate standards.
• Contribute to continuous process improvements in facilities operations.

Skills

Organizational skills

Attention to detail

Communication

Multitasking

Team collaboration

Independent work

Education

Diploma/degree in Business Admin, Real Estate, Property Management, Facilities Management

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Lease management/ ERP systems

Job description

Position Summary

The Real Estate Lease Administrator provides administrative and operational support to the Facilities & Real Estate team. This role is responsible for lease administration, landlord and vendor coordination, portfolio reporting, invoice processing, document management, project support, and maintaining accurate real estate records across a national portfolio. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

Education

• Diploma or degree in Business Administration, Real Estate, Property Management, Facilities Management, or a related field preferred.

Experience

• 2-5 years of administrative experience supporting real estate, facilities, property management, construction, or commercial leasing functions.
• Experience working with lease administration and vendor management processes.
• Experience in multi-site operations is considered an asset.

Skills & Competencies

• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Experience with lease management, facilities management, or ERP systems is considered an asset.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service and relationship management skills.
• Ability to work independently and collaboratively within a team environment.

Key Performance Indicators (KPIs)

• Accuracy of lease and portfolio records.
• Timely management of critical lease dates.
• Invoice processing accuracy and timeliness.
• Project administration support effectiveness.
• Response time to landlord and vendor inquiries.
• Compliance with document management standards.
• Internal stakeholder satisfaction.

Working Conditions

• Hybrid office environment.
• Drive to sites as needed, must have valid drivers license and own vehicle
• Lift up to 15-20 lbs
• Occasional travel to company locations may be required.
• Ability to manage multiple projects and deadlines simultaneously.

Required Behaviours

The incumbent is required to behave in accordance with our Demant Values:

• We create trust – We value the opinions of our customers and colleagues. We promote a work environment based on inclusion, honesty, integrity and respect. We always keep our promises.
• We are team players – We collaborate and network effectively across the whole organization. We take initiative and help each other to achieve our ambitious goals.
• We create innovative solutions – We challenge ourselves to improve and find new, value-adding solutions. We are curious to share ideas and insights to increase our collective innovativeness.
• We apply a can-do-attitude – We always look for opportunities to win the business and do our best to add value to our customers. We find solutions and act.

Equal Opportunities & Accomodations

At HearingLife Canada, we’re committed to fostering an inclusive and diverse workplace. HearingLife Canada is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Should you require an accommodation throughout the interview process please do not hesitate to reach out to a member of our Talent Acquisition team today.

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