Real Estate Law Clerk

Meridia Recruitment Solutions; Ontario; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A prominent law firm in downtown Ottawa is seeking an experienced Real Estate Law Clerk to join their collaborative team. The ideal candidate will have at least five years of experience in real estate law and strong technical skills. This hybrid role includes drafting legal documents, preparing financial adjustments, and maintaining client correspondence in a fast-paced environment.

Qualifications

• Minimum five years’ experience in a clerical role in real estate law.
• Experience with commercial real estate development or corporate law is an asset.
• Strong knowledge of real estate legal software.

Responsibilities

• Drafting and reviewing real estate transaction documents.
• Preparing financial documentation relating to real estate transactions.
• Maintaining and organizing client files and correspondence.

Skills

Attention to Detail

Multitasking

Client Service

Interpersonal Skills

Organizational Skills

Education

Completion of a law clerk program or diploma

Tools

Teraview

Closer

Unity

Soluno

Microsoft Office

Job description

Our client, a dynamic, downtown Ottawa law firm, is currently looking for an experienced Real Estate Law Clerk to join their firm. They pride themselves on having a team who is collaborative, collegial and creative. They serve a wide variety of clients, from individuals to international corporations. If you are looking for a great work environment, an opportunity to produce first-rate legal work, and are enthusiastic about working on interesting legal files, then we would like to hear from you.

You are an enthusiastic and motivated self-starter with great attention-to-detail and strong multitasking abilities. You possess a superior work ethic and an aptitude for client service, as well as demonstrated experience in handling a fast-paced and dynamic environment. You are also an interpersonally skilled team player who knows how to engender a positive environment.

Responsibilities : Primary (70%) :

• Drafting, reviewing, and editing all manner of real estate transaction documents, including related corporate resolutions and certificates;
• Preparing Statements of Adjustments and other financial documentation relating to real estate transactions;
• Completing Land Transfer Tax beneficial transfer returns and affiliate deferral applications;
• Reviewing and summarizing title searches, including various survey, reference, and subdivisions plans, and other instruments on title;
• Obtaining, reviewing, and summarizing off-title due diligence searches;
• Reporting to clients during and following transactions; and
• Corresponding professionally with clients, other lawyers and clerks, real estate agents, government officials and employees, and others as necessary during the course of real estate transactions.

Ancillary (30%) :

• Handling administrative duties such as processing incoming and outgoing correspondence, maintaining lawyer schedules, coordinating meetings, printing, scanning, and photocopying as required;
• Opening and closing client files and completing relevant conflict searches;
• Invoicing and assisting with managing accounts receivable;
• Organizing and maintaining files using electronic document management system; and
• Other administrative duties as required.

Qualifications :

• Minimum five years’ work experience, including internship or co-op placement, in a clerical capacity in real estate law;
• Strong knowledge of real estate legal software including Teraview, Closer, and Unity;
• Experience with commercial real estate development and / or corporate law would be an asset;
• Completion of a law clerk program or diploma would be an asset;
• Strong technical skills using Microsoft Office, Document Management Software, and legal accounting software (e.g. Soluno);
• Capable and comfortable working independently and collaborating
• Experience with docketing and billing time, preparing pre-bills, etc is an asset;
• Able to work in collaboration with lawyers, other clerks, staff, and students;
• Strong interpersonal skills and comfort with interacting directly and professionally with clients and other legal professionals;
• Capable and comfortable with providing service to multiple people and other departments within the firm and managing competing deadlines; and
• Superior organizational skills and attention to detail.

Working Conditions :

This position is hybrid, reporting to the office 50% of the time.

Employment Equity Statement

Our client is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.