Real Estate Coordinator (Term up to January 2027)

Vancouver Fraser Port Authority; Vancouver; Hybrid; CAD 100,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Flexible work programs

Job summary

Vancouver Fraser Port Authority seeks a Real Estate Coordinator to manage lease and licence agreements, inspections, and market analyses for VFPA properties. You will coordinate development projects, liaise with brokers and tenants, and support due diligence and transaction processes in a dynamic port environment.

The role emphasizes attention to detail, strong communication, and collaboration across departments to balance commercial value with community needs and regulatory requirements.

Qualifications

• A diploma in Urban Land Economics, or equivalent, along with a minimum of two (2) years experience in a real property management role, including a minimum of one (1) year experience supporting marketing of vacant sites, creating and coordinating real estate marketing materials, and working with the brokerage community.
• Excellent command of Microsoft Word and Excel is required, and working knowledge of PhotoShop required.
• Experience in database software would be an asset.
• Must have excellent interpersonal and communication skills, including the ability to liaise effectively and positively with both staff and outside contacts.
• Demonstrated aptitude and ability for tactful and diplomatic communication, along with solid analytical abilities. Must be a highly motivated and proactive individual with a strong orientation to customer service.
• Must have high attention to detail and commitment to a high degree of accuracy and quality of work.
• Requires excellent written and verbal communication skills.

Responsibilities

• Administers lease and licence agreements of a less-complex nature, as well as, new agreements, amendments, renewals, surrenders, rent reviews, easements and other agreements for the utilization of VFPA property, in accordance with VFPA policies, guidelines and practices
• Inspects and reports on VFPA properties, tenant improvements, including new construction and alterations to ensure compliance with agreement terms
• Prepares routine valuation reports and rental proposals. Carries out market rental surveys and reviews independent appraisal reports. Prepares submissions to management in support of lease or rental review proposals
• Reviews property agreements for completeness and accuracy. Verifies input to property management systems
• Fields real estate inquiries. Liaises with brokers, prospective tenants, and other external stakeholders
• Provides real estate input to Project Review Permit Applications and other organizational projects or initiatives
• Provides support on property due diligence, obtaining inputs from other departments, liaising with brokers and other external stakeholders, and transaction closing procedures
• Provides support on new agreements, amendments, renewals, surrenders, rent reviews, easements, broker listing agreements, confidentiality agreements, and other agreements related to acquisition or disposition transactions
• Provides support on development projects including site due diligence and feasibility programs, communicating and coordinating with other departments, communicating and coordinating with brokers and other external stakeholders, creating and editing marketing materials
• Provides support, research and investigations relating to due diligence and feasibility programs together with ensuring all materials are appropriately catalogued and accessible
• Assists with the coordination of Access to Information Inquiries by reviewing VFPA property records and documents to ensure appropriate confidentiality. Assists auditors and special examiners, as required
• Performs other assigned duties as required

Skills

Microsoft Word

Excel

Photoshop

Interpersonal skills

Communication skills

Analytical abilities

Customer service orientation

Detail oriented

Education

Urban Land Economics diploma

Tools

Database software

Job description

Where your career meets Canada’s future

At the Vancouver Fraser Port Authority, the work we do matters. Every day, our people help connect Canada to global markets, strengthen supply chains, support sustainable growth, and shape the future of Canada’s largest port.

Detailed Job Description

Where your career meets Canada’s future

At the Vancouver Fraser Port Authority, the work we do matters. Every day, our people help connect Canada to global markets, strengthen supply chains, support sustainable growth, and shape the future of Canada’s largest port. If you're looking for purposeful work where your contributions make a difference, you'll find it here - supported by a team that is collaborative, innovative, and committed to excellence.

Why join us

• Meaningful work that contributes to Canada’s trade and economic prosperity
• Opportunities for learning, development, and career growth
• A collaborative and inclusive workplace culture
• Competitive compensation and comprehensive benefits
• Flexible programs that support employee wellbeing and work-life integration

Manage and plan assets with a long-term, public-interest lens – not short-term speculation. Your work balances commercial value, community needs, environmental considerations, and future growth. Decisions here shape how land supports trade, jobs, and regional development for decades.

Build a career with purpose

If you’re looking for work that is meaningful, challenging, and connected to something bigger, we’d love to hear from you. Join us and discover how your career can help shape Canada’s future.

The real estate coordinator performs property management and negotiation functions of a less-complex nature, which includes new agreements, amendments, renewals, rental reviews, lease administration, property valuations, inspections, overseeing tenant operations, and enforcing compliance with contractual terms. Provides support for due diligence and feasibility programs, purchase and sale transactions and development projects. Verifies input to property management systems and performs other assigned duties as required.

What Success Looks Like

• Administers lease and licence agreements of a less-complex nature, as well as, new agreements, amendments, renewals, surrenders, rent reviews, easements and other agreements for the utilization of VFPA property, in accordance with VFPA policies, guidelines and practices
• Inspects and reports on VFPA properties, tenant improvements, including new construction and alterations to ensure compliance with agreement terms
• Prepares routine valuation reports and rental proposals. Carries out market rental surveys and reviews independent appraisal reports. Prepares submissions to management in support of lease or rental review proposals
• Reviews property agreements for completeness and accuracy. Verifies input to property management systems
• Fields real estate inquiries. Liaises with brokers, prospective tenants, and other external stakeholders
• Provides real estate input to Project Review Permit Applications and other organizational projects or initiatives
• Provides support on property due diligence, obtaining inputs from other departments, liaising with brokers and other external stakeholders, and transaction closing procedures
• Provides support on new agreements, amendments, renewals, surrenders, rent reviews, easements, broker listing agreements, confidentiality agreements, and other agreements related to acquisition or disposition transactions
• Provides support on development projects including site due diligence and feasibility programs, communicating and coordinating with other departments, communicating and coordinating with brokers and other external stakeholders, creating and editing marketing materials
• Provides support, research and investigations relating to due diligence and feasibility programs together with ensuring all materials are appropriately catalogued and accessible
• Assists with the coordination of Access to Information Inquiries by reviewing VFPA property records and documents to ensure appropriate confidentiality. Assists auditors and special examiners, as required
• Performs other assigned duties as required

Qualifications

• A diploma in Urban Land Economics, or equivalent, along with a minimum of two (2) years experience in a real property management role, including a minimum of one (1) year experience supporting marketing of vacant sites, creating and coordinating real estate marketing materials, and working with the brokerage community.
• Excellent command of Microsoft Word and Excel is required, and working knowledge of PhotoShop required.
• Experience in database software would be an asset.
• Must have excellent interpersonal and communication skills, including the ability to liaise effectively and positively with both staff and outside contacts.
• Demonstrated aptitude and ability for tactful and diplomatic communication, along with solid analytical abilities. Must be a highly motivated and proactive individual with a strong orientation to customer service. Must be committed to a philosophy of continuous improvement in all work processes.
• Must have high attention to detail and commitment to a high degree of accuracy and quality of work.
• Requires excellent written and verbal communication skills.

Salary:

The starting rate for this position is $51.43 per hour, with scheduled wage progression in accordance with the International Longshore and Warehouse Union (ILWU) Local 517 collective agreement. Based on a 37.5-hour work week.

Location:

Vancouver, Canada

Job type:

Bargaining Unit, Full-Time, Temporary, Hybrid

Working environment:

Normal office conditions with occasional field inspections of VFPA properties is required.

Marine Transportation Security Clearance

The incumbent must obtain and maintain a valid Marine Transportation Security Clearance as this position is required to access restricted areas/information as defined by the Marine Transportation Security Regulations.

This is Canadian-based employment, and all employees are expected to maintain legal eligibility to work in Canada. Applicants advancing in the hiring process may be subject to technical assignments, psychometric assessments, and/or background checks, including but not limited to criminal record, credit, and/or reference checks.

At the Vancouver Fraser Port Authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community. We believe our strength comes from the diverse perspectives, experiences, and backgrounds of our people. We welcome applications from all qualified candidates, including Indigenous Peoples, women, persons with disabilities, racialized individuals, members of the 2SLGBTQIA+ community, and other equity-deserving groups.

Reasonable accommodation can be provided in the selection process and while working with the port authority. If you require assistance with applying to our openings or are seeking accommodations to apply in an alternative format, please contact us through a confidential, secure inbox at [e-mail]. We are committed to supporting your needs and will do our best to provide the necessary assistance.

We recognize and acknowledge that we are located on the traditional, ancestral, and unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. To learn more about our First Nation relations and commitment to reconciliation, please visit our website.