Real Estate Coordinator (Temporary)

City of St. Catharines; St. Catharines; Hybrid; CAD 67,000 - 76,000; Full time

Job summary

Join a forward-thinking municipal organization as a Real Estate Coordinator, where you will play a crucial role in managing the city's real estate portfolio. This position involves conducting vital research, maintaining property records, and supporting lease negotiations, all while contributing to the community's growth and sustainability. With a competitive salary, a hybrid work environment, and opportunities for professional development, this role is perfect for those passionate about real estate and community service. Be part of a team that values innovation and inclusivity while making a lasting impact on the city.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

OMERS Pension Plan

Training and Development Funds

Work-Life Balance

Qualifications

• Two years of experience in real estate, focusing on market conditions and lease negotiations.
• Professional Right of Way Certification or AACI accreditation is preferred.

Responsibilities

• Conduct research on real estate values and manage property records.
• Support lease negotiations and prepare reports for Council.

Skills

Microsoft Office

Analytical Skills

Organizational Skills

Communication Skills

Education

College Diploma in Business Administration

Law Clerk

Real Estate

Tools

Geographic Information Systems

Job description

Join us to shape the future of St. Catharines!

About the City:

At the City of St. Catharines, we are committed to realizing the vision outlined in The City of St. Catharines - Strategic Plan 2023 to 2027. Our goal is to cultivate a city that thrives on safety, innovation, sustainability, and caring, not just for today, but for generations to come. Join our team and be part of a meaningful journey to shape the future of our community, leaving a lasting impact that extends far beyond the present.

About The Role

Reporting to the Manager of Real Estate, the Real Estate Coordinator is responsible for supporting the management of the City of St. Catharines' real estate portfolio. This includes maintaining records of City-owned and leased properties, conducting research for leasing, acquisition, and disposal, and managing insurance certificate inventories to ensure compliance. The role aims to organize realty records for efficient and cost-effective handling of the City's real estate matters.

What You Will Be Doing

1. Conduct research on real estate values, market rents, and property ownership using City, Regional, MPAC data, and other geo-referenced tools, aerial imagery, and information systems.
2. Respond to inquiries and manage real estate and insurance-related information, including emails, phone calls, in-person meetings, and other activities, ensuring the provision of accurate information to support decision-making and problem-solving.
3. Maintain realty records, including invoicing, tracking and collection of lease payments, renewal and termination dates, MPAC assessment notices, and surplus land listings.
4. Support lease negotiations, acquisitions, disposals, and permission-to-enter agreements.
5. Lead the Property Coordinating Committee in the circulation and review of property dispositions/acquisitions.
6. Prepare detailed reports and recommendations for Council in accordance with municipal by-laws.

About You: Qualifications

• Two (2) year College Diploma in Business Administration, Law Clerk or Real Estate.
• Two (2) years of current experience directly related to real estate including experience relevant to market conditions, negotiation of leases, property management, and legal documents preferably within a municipal environment.
• Professional Right of Way Certification through the International Right-of-Way Association (IRWA), or accreditation through the Accredited Appraiser Canadian Institute (AACI) is preferred.
• Working knowledge of property appraisal practices and principles, real estate acquisition, leasing/licensing and assessment, land use, zoning and building codes.
• Understanding of Geographic Information Systems and related property software.
• Understanding of Municipal Property Assessment and property taxation.
• Knowledge of acquisition and disposal of property (leasehold, fee simple, easement), appraisal principles and insurance related issues.

Skills

• Proficiency in Microsoft Office programs and the ability to quickly adapt to new software.
• Strong analytical and organizational skills with well-developed written and verbal communication skills.
• Ability to work independently and in a team, manage multiple assignments, and operate within tight deadlines.
• Organized in processing and maintaining files and paperwork.

Other Requirements

• Valid Ontario Driver’s Licence, Class “G”, with a clean driving record.
• Commitment to safety culture.
• Completion of Ministry of Labour Worker Health and Safety Awareness training.
• Proof of education upon hire.

What’s in it for you:

• Competitive salary plus health, dental, vision, and life insurance coverage (for eligible positions).
• OMERS pension plan with matched contributions for a secure retirement.
• Hybrid work environment for work-life balance (for eligible positions).
• Training and development funds for career growth.
• Opportunity to contribute ideas, drive change, and leave a lasting impact.
• Supportive team and leadership focused on growth and success.

Other Job Details

• Pay Rate: $67,205 to $75,511
• Employee Group: CUPE 157
• Department: Economic Development and Tourism Services
• Position Type: Full-time, Temporary (approx. 18 months)
• Work Mode: Hybrid
• Work Location: City Hall
• Hours of Work: Monday to Friday, 8:30am to 4:30pm
• Number of Openings: 1
• Job ID: 2025-106
• Posted Date: April 22, 2025

Additional Information

To ensure fairness and efficiency, applications must be submitted through our official portal at www.stcatharines.ca/jobs. We advise applicants to keep contact info updated and check spam folders for communications. Some interviews may be conducted via video conference, and in some cases, in-person interviews may be required. The City does not use AI technology in recruitment.

Employment Equity, Inclusivity, and Accommodation

We are committed to an inclusive, accessible environment and encourage applicants to inform us of any accommodation needs during the recruitment process.