Real Estate Coordinator

City of St. Catharines; St. Catharines; Hybrid; CAD 67,000 - 76,000; Full time

Job summary

Join a forward-thinking city as a Real Estate Coordinator, where you will play a vital role in managing the real estate portfolio. This position offers the opportunity to conduct market research, manage property records, and support lease negotiations, all while contributing to the city's vision of innovation and sustainability. Enjoy a competitive salary, a flexible hybrid work environment, and the chance to influence modernization efforts within a supportive team. If you are passionate about real estate and community development, this is the perfect opportunity for you.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

OMERS Pension Plan

Flexible Work Environment

Training and Development Funds

Qualifications

• Two years of experience in real estate, including market conditions and lease negotiation.
• Knowledge of property appraisal practices and municipal property assessment.

Responsibilities

• Conduct research on real estate values and maintain records of properties.
• Support lease negotiations and prepare reports for Council.

Skills

Microsoft Office

Analytical Skills

Organizational Skills

Communication Skills

Time Management

Education

Two-year College Diploma in Business Administration

Law Clerk Diploma

Real Estate Diploma

Tools

Geographic Information Systems

Job description

Join us to apply for the Real Estate Coordinator role at City of St. Catharines

About the City

At the City of St. Catharines, we are committed to realizing the vision outlined in The City of St. Catharines - Strategic Plan 2023 to 2027. Our goal is to cultivate a city that thrives on safety, innovation, sustainability, and caring, not just for today, but for future generations. Join our team and be part of a meaningful journey to shape the future of our community, leaving a lasting impact that extends beyond the present.

About The Role

Reporting to the Manager of Real Estate, the Real Estate Coordinator is responsible for supporting the management of the City of St. Catharines' real estate portfolio. This includes maintaining records of City-owned and leased properties, conducting research for leasing, acquisition, and disposal, and managing insurance certificate inventories to ensure compliance. The role aims to organize realty records for efficient and cost-effective handling of the City's real estate matters.

What You Will Be Doing

• Conduct research on real estate values, market rents, and property ownership using City, Regional, MPAC data, and other geo-referenced tools, aerial imagery, and information systems.
• Respond to inquiries and manage real estate and insurance-related information, including emails, phone calls, in-person meetings, and other activities, ensuring the provision of accurate information to support decision-making and problem-solving.
• Maintain realty records, including invoicing, tracking and collection of lease payments, renewal and termination dates, MPAC assessment notices, and surplus land listings.
• Support lease negotiations, acquisitions, disposals, and permission-to-enter agreements.
• Lead the Property Coordinating Committee in the circulation and review of property dispositions/acquisitions.
• Prepare detailed reports and recommendations for Council in accordance with municipal by-laws.

About You: Qualifications

• Two (2) year College Diploma in Business Administration, Law Clerk or Real Estate.
• Two (2) years of current experience directly related to real estate including experience relevant to market conditions, negotiation of leases, property management, and legal documents preferably within a municipal environment.
• Professional Right of Way Certification through the International Right-of-Way Association (IRWA), or accreditation through the Accredited Appraiser Canadian Institute (AACI) is preferred.
• Working knowledge of property appraisal practices and principles, real estate acquisition, leasing/licensing and assessment, land use, zoning and building codes.
• Understanding of Geographic Information Systems and related property software.
• Understanding of Municipal Property Assessment and property taxation.
• Knowledge of acquisition and disposal of property (leasehold, fee simple, easement), appraisal principles and insurance related issues.

Skills

• Proficiency in Microsoft Office programs and adaptability to new software.
• Strong analytical, organizational, and communication skills (written and verbal).
• Ability to work independently and in a team, manage multiple tasks, and operate within tight deadlines.
• Organized in processing and maintaining files and paperwork.

Other Requirements

• Valid Ontario Driver’s Licence, Class “G”, with a clean driving record.
• Commitment to safety culture.
• Completion of Ministry of Labour Worker Health and Safety Awareness training.
• Proof of education required upon hire.

What’s in it for you

• Competitive salary plus health, dental, vision, and life insurance (for eligible positions).
• OMERS pension plan with matched contributions.
• Flexible hybrid work environment (for eligible positions).
• Training and development funds for career growth.
• Opportunity to influence modernization efforts.
• Supportive team and leadership focused on growth and success.

Other Job Details

• Pay Rate: $67,205 to $75,511
• Employee Group: CUPE 157
• Department: Economic Development and Tourism Services
• Position Type: Full-time, Temporary (approx. 18 months)
• Work Mode: Hybrid
• Work Location: City Hall
• Hours: Monday to Friday, 8:30am to 4:30pm
• Number of Openings: 1
• Job ID: 2025-106
• Posted Date: April 22, 2025

Additional Information

Applications must be submitted through our official portal at www.stcatharines.ca/jobs. We do not consider applications through other channels. Keep contact info updated and check spam/junk folders for communication. Video conference interviews may be used; some roles may require in-person interviews. The City does not use AI in its recruitment process.

Employment Equity, Inclusivity, and Accommodation

The City is committed to an inclusive, accessible workplace and encourages applicants to disclose any accommodation needs during the process.