Real Estate and Conveyancing Clerk

Gowling WLG International; Hamilton; On-site; CAD 53,000 - 68,000; Full time

Benefits offered by this job

Health coverage

Hybrid work model

Vacation days

Parental leave top-up

Retirement plan

Disability insurance

Employee Assistance Program

Job summary

Gowling WLG in Hamilton, Ontario, seeks a Real Estate and Conveyancing Clerk to manage the sale process for recovery enforcement files with close client and lawyer coordination. The role requires careful handling of documents and detailed reporting.

The position offers 100% employer-paid benefits, hybrid work options, and a starting salary range of CAD 52,750 to CAD 68,250, with progression based on tenure and performance.

Qualifications

• Legal Administrative Assistant or Administrative Assistant Diploma/Certificate
• Three years experience as a Real Estate Clerk
• Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
• Capacity to work independently, as well as in a team environment
• Produce a high quality and quantity of work product, occasionally under tight timelines
• Able to prioritize and to redefine priorities when necessary
• Handle stress in a business-like manner
• Knowledge of Microsoft Office Suite

Responsibilities

• Receiving and reviewing files from Recovery Services Department that have progressed to sale.
• Review a variety of documentation, including power of sale documentation, agreements of purchase and sale and related transaction documents, as well as mortgage security documentation and related agreements and documents, and correspondence to meet the needs of the various steps required throughout the conduct of the sale and full reporting thereafter.
• Liaise with all internal and external parties involved with the sale, including preparation of all correspondence, Statement of Adjustments, Transfer/Deed of Land under Power of Sale, Accounting of the sale including process legal invoices, reporting to all interested parties in the property on the sale and accounting of the sale funds, ie deficiency or surplus.
• Monitor the various steps throughout the sale process, dealing with any issues that may arise and escalating problems to a higher level where/when necessary.
• Review all correspondence and respond.
• Receive and process all monies received in connection with the file in a timely manner.
• Prepare detailed reports to all necessary parties (internal and external) and enter information of complete file progress on the Debt Recovery Network (diarize, scan, and upload every telephone conversation, voice message, email message, or document relating to each file).
• Order Accounting report and ensure zero balance owing on account before closing file. Prepare file for storage and send to storage.
• Any other duties as required.

Skills

Communication

Independence

Teamwork

Prioritization

Stress management

Education

Legal Administrative Assistant Diploma/Certificate

Tools

Microsoft Office Suite

Job description

Salary Range: $52,750.00 To $68,250.00 Annually

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are currently seeking a Real Estate and Conveyancing Clerk to join our Recovery Services team. Responsible for complete portfolio management of sales for recovery enforcement files, which includes continuing communications with client and lawyer for purchaser. This position receives some direction or guidance; some tasks and objectives are accomplished independently.

RESPONSIBILITIES

• Receiving and reviewing files from Recovery Services Department that have progressed to sale.
• Review a variety of documentation, including power of sale documentation, agreements of purchase and sale and related transaction documents, as well as mortgage security documentation and related agreements and documents, and correspondence to meet the needs of the various steps required throughout the conduct of the sale and full reporting thereafter.
• Liaise with all internal and external parties involved with the sale, including preparation of all correspondence, Statement of Adjustments, Transfer/Deed of Land under Power of Sale, Accounting of the sale including process legal invoices, reporting to all interested parties in the property on the sale and accounting of the sale funds, ie deficiency or surplus.
• Monitor the various steps throughout the sale process, dealing with any issues that may arise and escalating problems to a higher level where/when necessary.
• Review all correspondence and respond.
• Receive and process all monies received in connection with the file in a timely manner.
• Prepare detailed reports to all necessary parties (internal and external) and enter information of complete file progress on the Debt Recovery Network (diarize, scan, and upload every telephone conversation, voice message, email message, or document relating to each file).
• Order Accounting report and ensure zero balance owing on account before closing file. Prepare file for storage and send to storage.
• Any other duties as required.

QUALIFICATIONS

• Legal Administrative Assistant or Administrative Assistant Diploma/Certificate
• Three years experience as a Real Estate Clerk
• Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
• Capacity to work independently, as well as in a team environment
• Produce a high quality and quantity of work product, occasionally under tight timelines
• Able to prioritize and to redefine priorities when necessary
• Handle stress in a business-like manner
• Knowledge of Microsoft Office Suite

BENEFITS/PERKS

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more
  

The starting range for this role is $52,750 to $68,250. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.