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Moray Council; Southwestern Ontario; On-site; CAD 36,000 - 44,000; Part time

Job summary

Moray Council is seeking a part-time clerk to provide specialist support for FOI, DPA and EISR requests. You will co-ordinate responses within set timeframes and offer clerical support to the Information Governance Manager and DPO.

The role requires clerical experience, proficiency in Microsoft Office, and a strong eye for accuracy. You will manage workloads, work under pressure, and maintain confidentiality and discretion.

Qualifications

• Experience of relevant clerical work, including word processing, record keeping and filing.
• Experience in using Microsoft software packages.
• Minimum of 6 Standard Grades or equivalent, including English, at level 3 or above.
• High level of accuracy.
• Ability to organise, manage & prioritise own workload with minimal supervision.
• Ability to use initiative when required.
• Ability to remain calm under pressure.
• Ability to work to deadlines.
• Effective telephone manner.
• Ability to tackle issues with sensitivity, confidentiality and discretion.
• Effective organisational/time management skills with the ability to respond to conflicting and competing demands.
• Understanding of, and ability to demonstrate key inter-personal skills, both on the telephone and face to face.
• Approachability and willingness to help.
• Willingness to accept direction/delegation.
• Self-confidence.
• Ability to work under pressure whilst meeting deadlines.

Responsibilities

• Co-ordinate and assess responses to all information requests within specific timeframes.
• Provide clerical support service to the Information Governance Manager & DPO.

Skills

Microsoft Office

Word processing

Organisational skills

Prioritisation

Calm under pressure

Meeting deadlines

Effective telephone manner

Discretion and confidentiality

Education

6 Standard Grades or equivalent including English

Tools

Microsoft software packages

Job description

To provide specialist support and co-ordination for requests in respect of Freedom of Information (FOI), Data Protection (DPA) and Environmental Information Scotland Regulations (EISR) for the whole Council.

Requirements

Co-ordinate and assess responses to all information requests within specific timeframes.

Provide clerical support service to the Information Governance Manager & DPO

The Individual

Experience of relevant clerical work, including word processing, record keeping and filing.

Experience in using Microsoft software packages

Minimum of 6 Standard Grades or equivalent, including English, at level 3 or above.

High level of accuracy.

Ability to organise, manage & prioritise own workload with minimal supervision.

Ability to use initiative when required.

Ability to remain calm under pressure.

Ability to work to deadlines.

Effective telephone manner.

Ability to tackle issues with sensitivity, confidentiality and discretion.

Effective organisational/ time management skills with the ability to respond to conflicting and competing demands.

Understanding of, and ability to, demonstrate key inter-personal skills, both on the telephone and face to face.

Approachability and willingness to help.

Willingness to accept direction/delegation.

Self-confidence.

Ability to work under pressure whilst meeting deadlines.

£14.68 per hour

25 hours per week

For further information contact:

Aileen Scott, Service Manager Legal Services