Rates & Billing Compliance Administrator

The Law Office Management Association (TLOMA); Toronto; On-site; CAD 70,000 - 80,000; Full time

Job summary

Blake, Cassels & Graydon LLP (Blakes) in Toronto is seeking a Rates & Billing Compliance Administrator to join the Finance & Accounting team. You will support rate renewals, outside counsel guidelines compliance, and e-billing requests.

Responsibilities include setting client/matter rates, annual renewals, liaising with clients, and maintaining rate structures in Aderant. Requires accounting/finance education and 2+ years in a similar role.

Qualifications

• Post-secondary education in accounting or finance is required.
• Minimum of two years of related work experience, preferably within a professional services firm.
• Experience with Aderant is preferred.

Responsibilities

• Determine appropriate rates to ensure consistency with engagement letters or negotiated agreements.
• Set up and maintain client/matter rates in accounting system and e-billing vendor platforms.
• Liaise with clients on rate submissions and resolve outstanding issues.
• Administer annual client-rate renewals.
• Liaise with Pricing and Finance teams to obtain new rates and client/matter agreements and ensure submissions before deadlines.
• Review timekeeper rates monthly for accuracy in monthly billing.
• Implement and maintain rate sets and structures in Aderant.
• Act as an expert in rates management and guide Billing/E-Billing teams on rates.
• Review outside counsel guidelines and maintain client-appropriate rules in Aderant.
• Respond to routine questions and ad hoc rate-related requests.

Skills

Client service

Communication skills

Detail oriented

Time management

Analytical thinking

Microsoft Word

Microsoft Excel

SQL knowledge

Overtime flexibility

Education

Post-secondary education in accounting or finance

Tools

Aderant

Elite

Legal Tracker

CounselLink

TyMetrix

Job description

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an immediate opening for a Rates & Billing Compliance Administrator to join the Finance & Accounting department in the Toronto office.

Reporting to the Manager, Billing, the Rates & Billing Compliance Administrator will be responsible for assisting the Billing Compliance team with various administrative requests related to rate renewals, compliance with outside counsel guidelines and ad-hoc e-billing compliance requests.

Primary Responsibilities Include, But Are Not Limited To

• Determining appropriate rates to use on clients and/or matters to ensure they are consistent with engagement letters or previously negotiated agreements
• Ensuring accurate and timely setup and maintenance of client/matter rates in both the accounting system and e-billing vendor platforms
• Liaising with clients on rate submissions through e-billing vendor platforms and resolving outstanding issues
• Administering annual client-rate renewals
• Liaising with management from the Pricing and Finance teams to obtain new rates and client/matter agreements and ensuring submissions are completed before deadlines
• Reviewing new timekeeper rates monthly to ensure accuracy for monthly billing
• Implementing and maintaining all rate sets and structures in Aderant
• Acting as an expert in rates management and rate structures in Aderant to support the billing process and providing guidance to the Billing and E-Billing team regarding rates
• Reviewing outside counsel guidelines for all clients and assisting with creating/maintaining client-appropriate rules in Aderant
• Responding to routine questions and providing information regarding rates and special fee arrangements
• Ad hoc requests and project, as directed by the Manager, Billing

Qualifications

Education/Experience:

• Post-secondary education in accounting or finance is required
• Minimum of two years of related work experience, preferably within a professional services firm
• Experience with Aderant is preferred

Skills/Abilities

• Client-service oriented, with strong verbal and written communication skills and the ability to interact with individuals at all organizational levels
• Ability to perform at high levels in a fast-paced, deadline-driven work environment and successfully adapt to changing priorities and work demands
• Strong attention to detail and efficiency and organizational skills
• Advanced knowledge of Microsoft Word and Excel
• Experience with e-billing platforms (i.e., Legal Tracker, CounselLink, TyMetrix, etc.)
• Knowledge of SQL is an asset but not required
• Proactive, with the ability to work both independently and collaboratively within a team environment
• Highly analytical problem solver and strong understanding of advanced data functions
• Experience with professional services billing systems (i.e., Aderant, Elite) is considered an asset
• Flexibility to work overtime when necessary

Compensation

The anticipated annual salary for the Rates & Billing Compliance Administrator position is $70,000 - $80,000. Salary levels will be determined commensurate with internal equity, market equity and experience.

Other Relevant Application Information

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

While our experienced team will select and interview successful candidates, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening and evaluating applications.

Who We Are

At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.

No Agencies or Recruiters Please.