Purchasing & Supplies Coordinator

Clear Destination Inc.; Laval (administrative region); Hybrid; CAD 45,000 - 60,000; Full time

Job summary

Clear Destination Inc. in Laval, Quebec is seeking a Purchasing & Supplies Coordinator to coordinate purchases for stores, Head Office and our Distribution Centre.

The role supports inventory management, builds strong relationships with suppliers, and assists the Procurement Department on special projects as assigned. This maternity leave replacement role focuses on negotiating product pricing, optimizing stock levels, and improving procurement processes across the organization.

Qualifications

• 2 years minimum purchasing experience.
• Experience with inventory management tools.
• Strong negotiation skills.
• Excellent interpersonal and communication skills.
• Strong time management and ability to multi-task.
• Excellent organizational skills.
• Ability to conduct store visits (10%).

Responsibilities

• Coordinate purchasing and supplier negotiations for stores, Head Office and Distribution Centre.
• Manage and analyze inventory to ensure adequate stock and timely replenishment.
• Support store requests and special purchasing needs from Head Office.
• Maintain supplier relationships and ensure accuracy of invoices and costing.

Skills

Purchasing

Negotiation

Inventory management

Microsoft Office

Analytical skills

Time management

Communication skills

Store visits

Tools

Microsoft Office

Inventory management tools

Job description

The Purchasing & Supplies Coordinator coordinates supplies purchases for our stores, Head Office and our Distribution Centre. They ensure optimal service for all employees at stores and Head Office. Ensures efficiency for inventory management, build and maintain strong relationships with suppliers, works on special project requests as assigned and support the Procurement Department Team.

This is a maternity leave replacement

How will you support the team?

1. Purchasing and Negotiation

• Negotiate product pricing, fees and terms with current and potential suppliers.
• Proactively look to identify new suppliers for existing purchases.
• Actively searche for new suppliers for all volume purchases.
• Introduce new ideas to reduce department costs by assessing actual cost VS department needs.
• Identifie suppliers in China and evaluates pros and cons to direct sourcing from China VS domestic sourcing for volume purchases.
• Ensure supplier system information and costing remain up to date in order to avoid purchasing and sales errors.
• Ensure that information on invoices matches purchase orders before sending them to the Accounting Department.

2. Inventory Management

• Analyze and control consumption of goods as needed in order to adequately replenish all stock.
• Verify that inventory levels are sufficient in order to avoid interruptions in operations.
• Evaluate the logistics timeline for all volume products to ensure maximum efficiency in receiving initial orders and replenishment orders.
• Evaluate the required space needed in warehouse for supplies.
• Maintain and coordinate the verification of the monthly inventory taken by the Supply Warehouse Team.
• Make agreement with suppliers regarding stock storage until orders are shipped.
• Analyze inventory and shares strategic opportunities on future purchases based on observations made.
• Develop, maintain and update inventory and pricing databases.

3. Service

• Support the Procurement Team to ensure regular store requests on supplies order form are being addressed adequately.
• Ensure special requests from stores and Head Office are being addressed and actioned out effectively and within the timeframe expected.
• Analyze the current store, Head Office order process to supplies, and identifies any opportunities to improve.
• Obtain feedback from stores on reoccurring products used and identifies any opportunities (ex.: quality issues, ineffective products, etc.).

4. Department Support

• Act as go-to person and subject matter expert for the team by providing coaching and guidance to ensure a performing team.
• Monthly reporting.
• Participate in on-going improvement of the department’s processes.

Requirements:

• Experience in similar function would be considered a definite asset.
• Experience with inventory management tools
• 2 years experience in purchasing
• Strong Microsoft Office skills
• Inventory management skills
• Core negotiation skills
• Excellent interpersonal, analytical and communications skills
• Strong time management skills and ability to multi-task and easily and rapidly shift priorities
• Excellent organizational skills
• Ability to conduct store visits (10%)