Purchasing & Material Administrator

CareerBeacon; Halifax; On-site; CAD 42,000 - 64,000; Full time

Job summary

CareerBeacon is seeking a Purchasing & Material Administrator to manage parts procurement and inventory for the Simulation Product Group, supporting a growing team building state‑of‑the‑art aircraft and vehicle simulators. This role reports to the Director, Manufacturing & Assembly.

Responsibilities include supplier research, issuing RFQs and POs, coordinating inbound and outbound shipping, and maintaining inventory controls to meet back‑log and front‑log needs.

Qualifications

• Diploma in Supply Chain Management or related field, or equivalent experience.
• A minimum of 1 year in purchasing, inventory management, logistics, or related admin role.
• Experience using an ERP system is an asset.
• Ability to obtain Government of Canada Security Clearance.

Responsibilities

• Identify and research parts and services suppliers.
• Create RFQs and purchase orders in corporate software.
• Communicate with suppliers during quoting, purchasing and fulfillment.
• Receive and inspect parts using corporate software.
• Manage inventory cage and shelves.
• Ensure sufficient parts for back-log and front-log needs.
• Pick parts for assembly and integration teams.
• Coordinate all inbound and outbound shipping for the product group.
• Process invoices and expense reports related to procurements.
• Perform monthly inventory and open PO checks.
• Participate in weekly team planning meetings.

Skills

Organizational skills

Communication skills

Time management

Multi-tasking

Education

Diploma in Supply Chain Management, Business Administration, Logistics, Operations Management, or related field

Tools

ERP system

Job description

The Purchasing & Material Administrator is responsible for the purchasing of parts and general materiel/inventory management for the Simulation Product Group. In this role, you will be supporting a growing team to build state-of-the‑art aircraft and vehicle simulators. This position reports to the Director, Manufacturing & Assembly.

Qualifications

• Diploma in Supply Chain Management, Business Administration, Logistics, Operations Management, or a related field, or an equivalent combination of education and experience.
• A minimum of 1 year of experience in purchasing, inventory management, logistics, manufacturing, or a related administrative role.
• Experience using an ERP system is an asset.
• Experience with inventory control and procurement processes is considered an asset.
• Strong organizational, communication, and time management skills.
• High attention to detail and commitment to quality.
• Ability to manage multiple priorities in a fast‑paced environment.
• Ability to obtain a Government of Canada Security Clearance

Responsibilities

• Identifying and researching parts and services suppliers.
• Creating requests for quote (RFQ) and purchase orders (POs) in corporate software applications.
• Communicating with suppliers during the quoting, purchasing, and fulfillment phases of procurement.
• Receiving and inspecting parts using corporate software application.
• Managing and controlling the inventory cage and shelves.
• Managing general stock items, ensuring product group has enough parts on hand to fulfill back‑log and front‑log requirements.
• Picking parts for the assembly and integration teams.
• Coordinating all shipping (inbound and outbound) for the product group.
• Processing invoices and expense reports related to product group procurements.
• Performing monthly Inventory and open PO checks.
• Participating in weekly team planning meetings.