Purchasing Coordinator

Hotel Dieu Shaver Health and Rehabilitation Centre; St. Catharines; Hybrid; CAD 57,000 - 70,000; Full time

Job summary

Hotel Dieu Shaver Health and Rehabilitation Centre is seeking a Purchasing Coordinator for a temporary full-time, 16-month contract at our St. Catharines site.

You will support procurement of goods and services, verify requisitions, and create purchase orders across the hospital finance division. Reporting to the CFO, the role requires post-secondary education in accounting/finance or equivalent experience, Excel expertise, and the ability to coordinate with suppliers and internal teams while

Qualifications

• Post-secondary education in accounting, finance or business; or equivalent experience.
• Experience in accounting, payroll, purchasing, and/or decision support preferred.
• Experience in a health care environment preferred.
• Advanced Microsoft Excel skills required.
• Ability to operate multiple computer applications; Meditech knowledge preferred.
• Strong analytical, data integrity and confidentiality.

Responsibilities

• Process purchase orders from approved requisitions and non-stock orders.
• Verify accounts and input information for purchase orders per policies.
• Expedite outstanding orders and respond to manager requests.
• Liaise with suppliers for pricing, delivery dates and descriptions.
• Maintain vendor files and purchasing records for accuracy.
• Prepare correspondence, tender requests, and purchase orders.

Skills

Excel proficiency

Purchasing/Procurement

Attention to detail

Education

Post-secondary education in accounting, finance or business

Tools

Meditech

Job description

As the only rehabilitation hospital in the Niagara Region, Hotel Dieu Shaver Health and Rehabilitation Centre provides specialized post-acute hospital care and exceptional clinical outcomes through inpatient and outpatient rehabilitation and complex care programs. Our interprofessional team utilizes state of the art equipment to restore health, rebuild lives, and renew hope providing the highest quality of compassionate care to every patient. Hotel Dieu Shaver is where careers begin and flourish.

Position: Purchasing Coordinator
Position Type:Temporary Full Time – 16 Month Contract Position
Salary Range: $56,622 - $69,645
Job Posting Number: N-7-26

Position Objective:

Reporting to the Chief Financial Officer, the incumbent is a member of the Finance team supporting the purchasing and materials management functions in the finance division. The Purchasing Coordinator is responsible for coordinating the procurement of all goods and services at Hotel Dieu Shaver Health and Rehabilitation Centre.

The successful candidate will:

• Process purchase orders from approved purchase requisitions non-stock orders;
• Verify account numbers and authorizations for the purchase requisitions based upon department and hospital policies and input the pertinent information for the purchase orders based upon the information listed on the requisition;
• Expedite outstanding purchase orders flagged by the computer system for action or at the request of a department manager;
• Contact various suppliers to obtain product information such as product descriptions, pricing, delivery dates, etc. for items requested and summarize such information for review and as requested, places orders for products;
• Answer routine inquiries from various hospital departments regarding the status of purchase requisitions/orders using the department files and the computer system;
• Maintain the computerized and manual purchasing files regarding purchases, prices and vendors, creating new vendor files as necessary and maintain a current file of all outstanding purchase orders;
• Maintain computerized and manual documents from a variety of external and organizational data systems which includes identification and correction of data quality issues to ensure reliability, validity and integrity of data.
• Process requisitions for the repair or return of hospital equipment including filling out purchase orders based upon the information received from the requesting department manager, sending a copy of the purchase order to receiving to be sent out with the equipment, filing a copy in the department files and arranging for the shipping of the equipment through receiving;
• Prepares correspondence, requests for tender, letters, memos and purchase orders
• Maintain “EFFC” with Mohawk Shared Services, requesting items to be added to Hospital Inventory, etc;
• Analysis and reconciliation of accounts as required; preparation of related working paper for auditors
• Other job duties as required

The successful candidate will possess:

• Post-secondary education in accounting, finance or business; or equivalent education and work experience.
• Previous experience in accounting, payroll, purchasing, and/or decision support preferred.
• Previous experience in a health care environment preferred.
• Advanced Microsoft Office software skills with emphasis on Excel required.
• Ability to operate multiple computer applications is required. Working knowledge of Meditech preferred.
• Discretion and trustworthiness due to frequent contact with confidential material. Must sign and maintain a Confidentiality and Privacy Agreement.
• Analytical skills, knowledge of the principles, theories and practices regarding Broader Public Sector standards
• Knowledge of purchasing principles and practices sufficient to prepare purchase orders from requisitions, place orders and follow up on purchase orders preferred.
• Problem-solving and critical thinking skills.
• The ability to assimilate and synthesize a large amount of information.
• Organizational skills and the ability to prioritize work sufficiently to handle a workload with regular interruptions, while maintaining a high level of accuracy and meeting all required deadlines.
• Sufficient human relations and English language skills to communicate effectively with patients and their families, outside agencies, co-workers and Managers.
• Proficiency in both official languages (English and French) will be considered an asset.

Hours of Work:

The successful candidate will work onsite at HDS, Monday – Friday, 8-hour days (75 paid hours biweekly).

At HDS we believe that our differences enable us to be a better team – one that makes informed decisions, drives innovation, and delivers the best care for our patients. We are dedicated to fostering a positive culture where individuals of all backgrounds and identities feel empowered, respected and included. HDS values equity and an inclusive culture and is committed to attracting and retaining a diverse team where everyone is welcome.

Hotel Dieu Shaver Health and Rehabilitation Centre
Human Resources Department
541 Glenridge Avenue
St. Catharines, ON L2T 4C2
Fax: [phone]

Accommodations for job applicants with disabilities are available on request throughout the recruitment process.

We thank all applicants for their reply and advise that only those under consideration will be contacted by the Human Resources Department.