Purchasing Clerk

Stella-Jones; Candiac; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Extended health and dental coverage

Life insurance and AD&D

Short-Term and Long-Term disability

Annual Bonus Program

RRSP matching (150%)

Company Share Purchase Program

Job summary

Stella-Jones is seeking a Purchasing Clerk to support the Purchasing Department with daily administrative tasks, inventory data maintenance, material receiving, and cross-departmental support. The role involves managing steel and subcontracted galvanizing processes, tracking MTRs, min/max levels, and creating master codes in the Intéral system.

The ideal candidate has a DEP in a related field, 1–3 years in admin/purchasing, and is fluent in English and French.

Qualifications

• DEP in Office Automation/Administration or related field.
• 1–3 years of administrative/support or purchasing/inventory experience.
• Bilingual English and French (spoken and written).
• Highly organized, meticulous and detail-oriented.
• Strong initiative, accountability and responsibility.

Responsibilities

• Receive steel materials and subcontracted galvanizing services using the computerized system.
• Verify and file MTR and heat/cast test documentation; update scrap and reject tracking.
• Track sling inspections and repairs; manage the compliance register/log.
• Manage min/max inventory levels; create product/item master codes (Intéral).
• Support purchasing/planning with daily admin tasks; handle office supplies and breakroom needs.
• Coordinate with suppliers and internal teams on purchase orders and delivery follow-ups.
• Assist HR with ordering uniforms and safety boots; manage locker records.

Skills

Bilingual English/French

Attention to detail

Organizational skills

Team collaboration

Adaptability

Communication

Education

DEP in Office Automation/Administration or related field

Tools

Intéral system

Job description

Stella-Jones is a leading manufacturer of essential infrastructure products focused on serving utilities and railroads, as well as supplying big box home improvement stores across North America. Headquartered in Montreal, Canada and publicly traded on the Toronto Stock Exchange, Stella-Jones operates a vast network of facilities that employs more than 3,000 employees across the United States and Canada. Built on strong foundations with a coast-to-coast reach, we offer real opportunities for career success and community impact.

Under the supervision of the Purchasing Supervisor, the Purchasing Clerk assists the Purchasing Department with daily administrative tasks, inventory data maintenance, material receiving (steel and subcontracted galvanizing), and cross-departmental operational support.

DUTIES & RESPONSIBILITIES

Receiving & Material Management:

• Process the receiving of steel materials and subcontracted galvanizing services using the computerized system.
• Manage, verify, and file mill test reports (MTR) and heat/cast test documentation.
• Maintain and update the steel scrap and reject tracking file.
• Track sling inspections and repairs, and maintain the compliance register/log.
• Learn and manage material substitutions and inventory reservations to support production and planning.
• Create and maintain product/item master codes in the system (Intéral).
• Monitor and adjust minimum/maximum (min/max) inventory levels.

Administrative & Purchasing Support:

• Support the Purchasing and Planning departments with day-to-day administrative tasks.
• Manage inventory and place orders for office supplies, stationery, printer cartridges, etc.
• Oversee breakroom and kitchen supplies (coffee, milk, etc.).
• Communicate effectively with suppliers and internal teams regarding purchase orders and delivery follow-ups.

HR & Internal Support:

• Assist Human Resources with the ordering and distribution of work uniforms and safety boots.
• Manage employee locker assignments and records.
• Perform any other related tasks requested by the supervisor.

REQUIREMENTS & QUALIFICATIONS

• Vocational Diploma (DEP) in Office Automation / Administration, Supply Chain Management, or a related field.
• 1 to 3 years of experience in an administrative support or purchasing/inventory role.
• Strong sense of initiative, accountability, and responsibility.
• Team player with strong adaptability and willingness to learn.
• Highly organized, meticulous, and detail-oriented.
• Bilingualism in English and French (written and spoken) to effectively support our US plant operations and communicate with predominantly English-speaking suppliers.

As a Stella-Jones employee, you will enjoy access to excellent benefits and incentives, including:

• Extended health and dental coverage
• Life insurance and accidental death & dismemberment (AD&D)
• Short-Term and Long-Term disability coverage
• Competitive compensation
• Annual Bonus Program
• Retirement program (RRSP) with generous Company match (150% of employee's 4% contribution)
• Company Share Purchase Program with 25% Company contribution match

Stella-Jones is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Stella-Jones makes hiring decisions based solely on qualifications, merit, and business needs at the time.