Purchasing Assistant

WorkSafeBC; Richmond; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

WorkSafeBC is seeking a Purchasing Assistant for a temporary role to support procurement functions. The position involves managing bids, contracts, and invoices while ensuring compliance. Ideal candidates will have strong organizational and communication skills, and a commitment to customer service. This role offers a hybrid work model and competitive salary.

Benefits

Extra 4% of salary in lieu of benefits

4% in lieu of vacation

Qualifications

• 12 months Procurement or related experience.
• Excellent English communication skills, both written and verbal.

Responsibilities

• Administer the competitive bid process and create purchase orders.
• Monitor workflow and ensure timely processing of tasks.
• Interact with internal and external clients using communication skills.

Skills

Customer Service

Communication

Organizational Skills

Analytical Skills

Education

Grade 12

Tools

Microsoft Word

Microsoft Excel

Job description

We're looking for a temporary (18 month) Purchasing Assistant to join our Purchasing Services team. In this role, you'll be responsible for the administrative duties in support of the procurement function and process.

Your responsibilities will include the administration of the competitive bid process, creation of purchase orders, contracts, provider profiles, invoice matching and validation, and monitoring of workflow.

How you'll make a difference: You'll help protect the financial integrity of B.C.'s workers' compensation system, ensuring we serve British Columbians now and in the future.

Where you'll work

At WorkSafeBC, we offer a hybrid work model that combines working remotely, and in our offices based on the operational needs of the position.

• Prepare and distribute contracts and other duties as assigned for contract compliance under the direction of Purchasing Officers and in accordance with the Purchasing Services policy
• Review notes, process requests and purchase orders, prioritize and evaluate requests based on due dates and urgency
• Administer and facilitate processes and tasks for the Claims Management System (CMS) HIBC (Health Insurance BC) and Non HIBC payee and practitioner profiles by creating, updating and maintaining profiles to facilitate invoice matching and validation
• Process, administer and monitor the volume of tasks in queues to ensure timely processing and re-direction of workflow to assigned desks
• Use verbal and written communication skills to interact with internal and external clients
• Consistently models the appropriate level of organizational behaviours expected of all WorkSafeBC employees: responsive, respectful, fair, collaborative, accountable, and forward thinking.
  
  

We're Looking For Someone Who Can

• Identify, prioritize, and schedule multiple and concurrent tasks, both independently and as part of a team, in an environment of changing priorities and deadlines
• Provide quality customer service in a timely manner while exhibiting diplomacy and professionalism
• Develop and maintain positive working relationships with co-workers, clients, external service providers, management and work teams in a confident, objective and diplomatic manner
• Analyze information, anticipate problems/opportunities, assess available information and use sound judgement in taking appropriate action
  
  

Your background and experience

• Completion of Grade 12
• A minimum of 12 months Procurement or related experience
• Excellent English communication skills, both written and verbal
• Must have basic skills in Microsoft Word and Excel
• Must be able to perform arithmetic calculations accurately
  
  

We'll consider an equivalent combination of education and experience.

Important to know

Before we can finalize any offer of employment, you must:

• Consent to a criminal record check
• Confirm you're legally entitled to work in Canada
  
  

Who we are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We're honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What's it like to work at WorkSafeBC?

It's challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflect the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover who we are .

Our Benefits

As a member of our team, you'll have access to services and benefits that help you get the most out of work — and life. Along with a competitive salary, your total compensation package includes

• Extra 4% of your salary in lieu of benefits and 4% in lieu of vacation from the day you start
  
  

Salary: $31.03 - $37.12/hourly

Want to apply?

• Applications are welcomed immediately; however, must be received no later than 4:30 p.m. PST on the closing date.
• Please note that we will be starting assessments prior to the closing date.
  
  

We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.