Purchasing and Supply Chain Coordinator - Whitby, ON

Makita Canada Inc.; Whitby; Hybrid; CAD 32,000 - 34,000; Full time

Benefits offered by this job

Company paid benefits

RRSP Plan

Paid vacation & leave

Job summary

Makita Canada Inc. is seeking a detail-oriented Purchasing and Supply Chain Coordinator in Whitby, Ontario. Reporting to the Manager Purchasing & Inventory, this role supports daily operations across purchasing and inventory and ensures timely processing of purchase orders.

You will work with accounts payable, vendors, and internal teams to maintain accurate records, track shipments, and assist with annual budgeting. Strong English communication and two years of related experience are required.

Qualifications

• Requires diploma in business administration or supply chain management or related field.
• Minimum of two years of related experience.
• Fluent in English, with strong written and verbal communication.

Responsibilities

• Enter, transmit, track, and verify all purchase orders in the system.
• Expedite open orders and follow up with vendors to ensure timely delivery.
• Communicate changes and issues that could impact customer fulfillment.
• Maintain filing of purchase orders according to retention requirements.
• Handle vendor disputes, defective goods, and service-related issues.
• Measure vendor performance and share information with internal teams.
• Maintain master pricing/quotation files for all vendors.
• Collaborate with Accounts Payable to ensure timely payment of invoices.
• Prepare order summary reports by vendor for management review.

Skills

Communication

Organization

Highly accurate

Analytical

Education

Diploma in Business Administration/Supply Chain Management or related field

Job description

Purchasing and Supply Chain Coordinator - Whitby, ON

Reporting to the Manager Purchasing & Inventory, the Purchasing and Supply Chain Coordinator will support the Purchasing and Inventory Department with daily operations.

How Makita supports our team members:

• Company paid benefits (medical/dental/vision/employee assistance plan)
• RRSP Plan
• Work life balance with paid/unpaid leave, including paid vacation, family related leave & personal days

What will you work on?

• Enter, transmit, track, and verify all purchase orders. Keep all purchase orders up to date in the system through every step of the process.
• Expedite open orders as needed and follow-up with vendors to guarantee delivery times are met.
• Communicate changes and any issues that could negatively impact fulfillment of customer orders.
• Maintain appropriate filing of purchase orders in accordance with the required retention period.
• Handle vendor disputes, defective goods, and service-related issues.
• Measure vendor performance and communicate information internally as necessary.
• Maintain master pricing/quotation files for all vendors.

Liaise with Accounts Payable to ensure accurate and timely payment of vendor invoices.

• Prepare order summary reports by vendor for review by Management Team.
• Participate in the annual purchase budget submission.
• Research and order non-inventory goods and services as requested (office, warehouse, and janitorial supplies).
• Support Inventory and Warehouse Teams during annual physical inventory taking.
• Experience in logistics, preferably with a mix of air/sea/truck on a Global level.
• Have clear knowledge of vendors shipping terms and be able to communicate when requested.
• Review and approve shipment booking requests from vendors.
• Receive and audit all vendor import documents for completeness and accuracy (packing list, invoice, waybill, etc.)
• Be able to identify documentation for Customs entries (commercial invoice, packing list, Bill of Lading, etc.).
• Set up files and transmit all documents to customs broker for customs clearance.
• Log and track all ocean shipments and communicate arrival to the warehouses.
• Book deliveries into the warehouses.
• Participate in carrier selection process – quotation.
• Perform other job-related duties/projects as assigned.

To be successful you will have:

• Diploma in Business Administration/Supply Chain Management or related field preferred.
• A minimum of two (2) years of related experience.
• Fluent in English, excellent communication (oral and written) and professional demeanor.

What you bring to the team:

• Communication: express and transmit information with consistency and clarity.
• Organization: create and keep deadlines, prioritize tasks and multi-task.
• Highly accurate: accurate in work so documents are precise and professional.
• Analytical: use logical reasoning when addressing a situation to arrive at an appropriate solution (evaluate, interpret, and analyze information).
• $23.00 - $25.00 per hour

Recruitment & Accessibility Statements

Unless specifically stated, all job postings at Makita Canada are to fill existing vacancies within our organization.

We thank all those who apply for employment opportunities, however only those selected for an interview will be contacted.

Every application is initially reviewed by a member of the HR team. Applications that advance may then undergo an AI-assisted review by the hiring manager to support the evaluation of experience, skills, and job-related qualifications. AI is used solely as a support tool; all applications are personally reviewed by members of the Makita hiring team, and AI is not used to make hiring decisions.

Makita Canada is an equal opportunity employer. We value workplace diversity and provide inclusive, barrier-free recruitment in accordance with Human Rights and Accessibility Legislation. Accommodation is available throughout all stages of the recruitment process upon request.