Purchasing Agent - Term

Inclusionregina; Regina; On-site; CAD 60,000 - 78,000; Full time

Job summary

City of Regina is seeking a procurement professional to acquire goods, materials, and services within delegated authority. You will ensure compliance with policies, trade agreements, and organizational goals, and provide expertise in procurement methods and vendor relations to support cost-efficient operations.

The role involves contract preparation, supplier performance reviews, and collaboration with internal clients to determine needs and strategies.

Qualifications

• College diploma or university degree required.
• Year 1 of SCMA or CPPB designation preferred.
• Valid Class 5 driver’s license.
• Eligible for SCMP/CPPB registration and maintain designation if obtained.
• At least 3 years in purchasing with knowledge of procurement principles.
• Proficiency in procurement systems, policies, and software.
• Knowledge of municipal governance, trade agreements, and safety standards.
• Strong negotiation, problem-solving, and decision-making skills.

Responsibilities

• Acquire goods, materials, and services per policies and procedures.
• Collaborate with internal clients to determine needs and select strategies.
• Serve as primary contact for procurement issues and policies.
• Prepare and enforce legally binding contracts; consult Legal as needed.
• Research vendors and maintain supplier databases for compliance.
• Monitor purchasing activities and ensure policy compliance.
• Investigate and resolve invoice issues; approve releases.
• Train staff on procurement policies and p-card usage.
• Develop, market, and award contracts for surplus assets.
• Ensure delivery commitments and accurate record-keeping.

Skills

Negotiation skills

Problem-solving skills

Decision-making skills

Procurement principles

Education

College diploma or university degree

SCMA/CPPB designation (Year 1)

Eligibility for registration with SC Canada/UPPCC

Tools

Procurement software

Policies & compliance systems

Job description

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Division:Financial Strategy & Sustainability

Department:Finance

Branch: Procurement

Type of Posting:Internal & External

Employment Type:Term up to 12 months

Hourly Salary: $31.47- $40.67plus $3.00/hour Market Supplement

Annual Salary:$60,001.00-$77,542.00 (not include market supplement)

Date Posted: May 26, 2026 (Repost on September 25, 2026)

Closing Date: October 4, 2026

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of color, 2SLGBTQIAP+ individuals of all genders, persons of disabilities, and members of equity-seeking communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent teamand we'll collaborate with you to address your requirements.

Position Summary

Responsible for the acquisition and delivery of goods, materials, and services within delegated purchasing authority, ensuring compliance with procurement policies, trade agreements, and organizational goals. Provides expertise in procurement methods, contract preparation, and vendor relations to support efficient and cost-effective operations.

Key Duties & Responsibilities

• Acquire goods, materials, and services for civic departments and agencies following procurement policies and procedures.
• Collaborate with internal clients to determine needs, develop evaluation criteria, and select procurement strategies (e.g., RFQ, RFP, tender, sole source).
• Act as a primary contact for procurement-related issues, including purchasing policies, invoice discrepancies, and supplier performance.
• Prepare and enforce legally binding contracts, resolve vendor conflicts, and consult with Legal as necessary.
• Conduct vendor research, maintain supplier databases, and evaluate submissions for compliance with specifications and requirements.
• Monitor purchasing activities, ensure compliance with policies, and identify trends in blanket orders and procurement cards.
• Investigate to resolution and authorize the release of invoices on hold.
• Train and guide employees on procurement policies, p-card programs, and purchasing processes.
• Develop, market, and award contracts for surplus asset sales and oversee procurement of goods and services.
• Ensure delivery commitments are met, close out purchase orders, and maintain accurate records in accordance with corporate policies.
• Support community safety and emergency plans, including snow routes, traffic control systems, and transportation of hazardous goods.
• Participate in organizational projects and committees to improve processes and ensure compliance with health and safety standards.

Key Qualifications

• College diploma or university degree.
• Year 1 of SCMA Supply Chain Management Professional Designation or CPPB designation.
• Class 5 drivers license.
• Eligibility for registration with Supply Chain Canada or UPPCC; must maintain SCMP/CPPB designation if obtained.
• Minimum of three years in purchasing, with demonstrated knowledge of procurement principles, trade agreements, and municipal government needs.
• Proficiency in procurement systems, policies, and relevant software.
• Knowledge of commodities, municipal governance, collective agreements, and safety standards.
• Strong negotiation, problem-solving, and decision-making skills.

Working/Other Conditions

• Frequent use of computers, keyboards, and other devices.
• Occasional lifting of supplies and driving to off-site meetings.
• May involve climbing, walking on uneven terrain, or using ladders.
• High attention to detail during contract preparation, data entry, and review.
• Frequent interruptions requiring adaptability and focus.
• Primarily office-based with occasional outdoor or off-site activities.

Additional Requirements:

• Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
• Proof of education is required.
• Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses.