Purchasing Agent - Full Time

Queensway Carleton Hospital; Ottawa; On-site; Full time

Job summary

An established industry player is seeking a Purchasing Agent to oversee procurement processes in a healthcare setting. This role involves managing tendering processes, evaluating bids, and ensuring compliance with hospital procurement policies. You will play a crucial role in sourcing healthcare supplies and equipment, working closely with various stakeholders to meet the organization's needs. The ideal candidate will have a strong background in medical procurement, excellent analytical skills, and the ability to work collaboratively in a fast-paced environment. Join a team that values collaboration, accountability, and innovation in delivering quality healthcare services.

Qualifications

• Requires a certified Professional Purchaser Designation and 3-5 years in hospital purchasing.
• Proficient with Microsoft Office tools and web-based applications.

Responsibilities

• Conduct formal tendering processes and manage purchasing functions for healthcare supplies.
• Liaise with vendors and stakeholders to ensure efficient procurement and contract compliance.

Skills

Contract Law Knowledge

Customer Service Skills

Organizational Skills

Interpersonal Skills

Leadership Skills

Data Analysis Skills

Education

Certified Professional Purchaser Designation

Post-secondary education in Business

Tools

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Microsoft Word

Meditech

GHX EDI

Job description

POSITION : Purchasing Agent

DEPARTMENT : Purchasing Services

CONDITIONS : Full-time

HOURS : Approximately 75.0 bi-weekly hours

SHIFTS : Days 7.5 hours per shift (subject to change)

WAGE RANGE : SCALE MINIMUM MAXIMUM NONU $35.73 / hr $42.90 / hr

RESPONSIBILITIES :

• Adhere to BPS Supply Chain Directives and best practice to conduct formal tendering processes while following Hospital Procurement Policy.
• Responsible for the timely review, cost efficient processing and follow-up of purchasing functions for the procurement of healthcare supplies, goods, services and equipment required by QCH and its partners in a centralized purchasing environment.
• Assist or lead capital procurement planning, sourcing and acquisition.
• Prepares and evaluates tender documents, bids and cost analysis reviews and conducts contract post-award dealings with vendors.
• Co-ordinate supply and / or service contracts and evaluate performance against objectives.
• Liaise with customers, identify need, evaluate, select and commit products to appropriate sourcing channel.
• Co-ordinate activities with Group Purchasing Organizations to leverage the power of coordinated sourcing contract compliance, analyze multiple vendor awards, and procurement.
• Provide detailed and complex analysis of products and services utilizing database tools and information to project financials for stakeholders and the partner organizations.
• Manage trials and evaluations of supplies and equipment.
• Monitor contract performance, outstanding orders, returns, recalls, safety alerts, receiving and invoicing problems related to purchasing.
• Maintain a close working relationship with stakeholders and vendors relating to substitutions, equivalents, product complaints, quality assurance issues, recalls and vendor issues.
• Departmental representative and resource on various committees.
• Support the GHX database and tool set for supply chain activities.
• Responsible for delivery of projects aiding the department in achieving its objectives.
• Demonstrate QCH values: collaboration, accountability, innovation and respect.

REQUIREMENTS :

• Requires a certified Professional Purchaser Designation from SCMA / PMAC and / or a combination of post-secondary education with a concentration in business, and a minimum of 3-5 years experience in a hospital purchasing environment with a strong emphasis in medical procurement activity.
• Proficient with Microsoft Excel, Access, PowerPoint, Word, Meditech, GHX EDI and web-based applications.
• Knowledge of contract law as it relates to contract creation, public tendering process, and bid analysis.
• Ability to import data sources into different tools for analysis.
• Strong ethical and customer service focused skills.
• Proven organizational skills.
• Strong interpersonal and leadership skills, ability to effectively communicate and negotiate in both oral and written form.
• Ability to work in a cooperative team environment with a strong emphasis on networking; to work independently; to manage multiple priorities and tight deadlines with minimal supervision.