Purchasing Administrator – Seasonal Contract

Stage Windows; Vaughan; Hybrid; CAD 40,000 - 54,000; Full time

Job summary

Stage Windows & Doors in Vaughan, Ontario, is seeking a Purchasing Administrator for a full-time seasonal contract ending December 2026. You will support purchasing, vendor documentation, record keeping, and other procurement activities onsite.

You will collaborate with Purchasing, Production, Quality and other teams to ensure processes are accurate and timely, with about 40 hours per week, Monday to Friday, 8:00 a.m. – 5:00 p.m., onsite.

Qualifications

• Enrolled in post-secondary program in business/operations-related field
• Co-op or internship work placement approved by institution
• Experience with ERP or purchasing processes is an asset
• Strong organizational skills and attention to detail
• Proficient with Microsoft Office Suite (Excel, Word, Outlook)
• Excellent communication and interpersonal abilities

Responsibilities

• Process and file purchase orders, contracts, and vendor documents
• Maintain purchasing records: items, costs, deliveries, inventories
• Assist in compiling data for purchasing reports
• Track deliveries and confirm receipt of items
• Coordinate with vendors and internal teams for information requests
• Communicate with vendors, Quality and Production to resolve issues
• Ensure procurement paperwork is complete and accurate
• Handle general administrative tasks and scheduling related to purchasing
• Support compliance with company procedures

Skills

Organizational skills

Attention to detail

MS Office (Excel, Word, Outlook)

Communication & interpersonal skills

Multi-tasking

ERP systems experience

Education

Post-secondary program in Business Administration / Supply Chain / Operations Management

Tools

ERP systems

Job description

Purchasing Administrator – Seasonal Contract

About the Job
Grow with us as a Purchasing Administrator at Stage Windows & Doors!

Company Overview
Stage Windows & Doors is a manufacturer of custom products tailored to meet client needs. With a facility located in Vaughan, we offer a variety of options and features that are designed to make our windows and doors ideal for the residential replacement and custom home markets. Our focus is on providing our customers value through on time delivery, quality and superior service. We strive to build a work environment where safety, respect, commitment, success and fun are driving principles.

Position Summary
Reporting directly to the Purchasing Manager or another designated individual, the Purchasing Administrator will provide administrative support to the Purchasing department by assisting with purchase orders, vendor documentation, record keeping, and other procurement-related activities.

Working closely with Purchasing, Production, Quality, and other internal teams, the successful candidate will help ensure purchasing processes are completed accurately and efficiently while gaining valuable experience in a manufacturing environment.

This is a full-time, onsite seasonal contract position ending in December 2026, with the potential for permanent full-time employment based on business needs and performance.

Key Responsibilities:

• Assist in processing and filing purchase orders, contracts, and vendor documents, including both paper and electronic files.
• Maintain manual and computerized purchasing records, including items purchased, costs, deliveries, and inventories.
• Support the preparation of reports by compiling data from purchasing records.
• Help track delivery schedules and confirm receipt of ordered items.
• Coordinate with vendors and internal teams for basic information and documentation requests.
• Support communication with vendors, Quality, and Production teams to resolve issues related to defective or unacceptable goods or services.
• Ensure procurement paperwork is complete and accurate.
• Handle general administrative tasks such as scheduling meetings and preparing correspondence related to purchasing.
• Support compliance by ensuring purchasing processes follow company procedures.
• Perform other administrative duties as assigned.

Qualifications:

• Currently enrolled in a post-secondary program in Business Administration, Supply Chain Management, Operations Management, or a related field.
• Must be eligible to participate in a recognized co-op or internship program and provide documentation or approval from their educational institution confirming the work placement requirements.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office applications, including Excel, Word, and Outlook.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and work effectively in a fast-paced environment.
• Previous administrative or customer service experience is considered an asset.
• Experience with ERP systems or purchasing processes is an asset.
• Position Type: Full-time Seasonal Contract
• Contract End Date: December 2026
• Potential for permanent full-time employment based on business needs and performance
• Hours: Approximately 40 hours per week
• Schedule: Monday to Friday, Day Shift (8:00 a.m. – 5:00 p.m.)
• Location: Onsite – Vaughan, Ontario

We thank all interested candidates for applying. Successful candidates will be contacted to participate in the interview process. Stage Windows & Doors is an equal-opportunity employer that is committed to inclusion and diversity. We are committed to providing employment accommodation by the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.

Location:

140 Great Gulf Dr, Concord, ON L4K 5W1, Canada

Are you able to reliably commute or relocate to Vaughan, ON?

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Do you have Window & Doors industry experience?

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