Procurement Assistant

Export Packers Company Limited; Brampton; Hybrid; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Hybrid – 1 day work from home per week

Summer hours

Competitive vacation and Personal day

Employee Discounts on consumables

Employee Assistance Program

Company Paid Benefits

RRSP Match Program

Job summary

Export Packers Company Limited in Ontario, Canada, is seeking a Procurement Administrator to support the procurement team with PO generation, document control, and data integrity in a demanding but rewarding environment.

Responsibilities include PO creation, supplier follow-up, tracking shipments, verifying documents, processing payments, and collaborating with internal stakeholders to resolve issues while maintaining accurate records and upholding service levels.

Qualifications

• Strong communication skills, both written and verbal, are required.
• Organizational skills, accurate record keeping and tracking orders.
• Strong Microsoft Office skills are important (Outlook, Word, Excel including pivot tables).
• Time management skills, ability to prioritize and ensure deadlines are met, and general tasks completed in a timely manner.
• Must be a team player, working closely with other departments and 3rd parties to maintain a professional and helpful demeanour.
• Self-motivator with the ability to do what’s needed to complete tasks.

Responsibilities

• Create New Purchase Orders.
• Follow up with suppliers to ensure Purchase Orders and contracts are countersigned.
• Follow up on pending shipments and shipping documents from suppliers.
• Verify all shipping documents to ensure no discrepancies.
• Ensure payments are processed in a timely manner.
• Follow up with suppliers to ensure shipments are released in a timely manner.
• Communicate with internal stakeholders on advised delays.
• Work with the documentation team for the issuance and processing of lines of credit.
• Create transfer to send the product, communicate repack instructions, gather costs for the order, track, and arrange return shipment.
• Ensuring accurate record-keeping in data entry systems.
• Respond to customer service inquiries and clarify requirements and provide information as needed.
• Track logistics of delivery schedules, monitor progress and contact internal clients and suppliers to advise delays and resolve problems.
• Other duties as assigned.

Skills

Strong communication

Organizational skills

Time management

Team collaboration

Self-motivation

Tools

Microsoft Office

Pivot tables

Job description

About The Company

Export Packers Company Limited is a multi-faceted, growth-oriented international food company. Since 1937, this privately owned family company based in Ontario, Canada, has built itself into a global food expert, providing exceptional service and innovative solutions to its industry partners. The company’s success is driven by its dedicated employees' professionalism and entrepreneurial spirit. Our Head office is located in Brampton, Ontario.

Role Summary

The Procurement Administrator will be responsible for providing general administration support to the Procurement Team in relation to raising purchase orders, document storage, data integrity analysis and any other duties when required to provide an efficient and responsive service in a demanding but rewarding team environment.

Responsibilities

• Create New Purchase Orders.
• Follow up with suppliers to ensure Purchase Orders and contracts are countersigned.
• Follow up on pending shipments and shipping documents from suppliers.
• Verify all shipping documents to ensure no discrepancies.
• Ensure payments are processed in a timely manner.
• Follow up with suppliers to ensure shipments are released in a timely manner.
• Communicate with internal stakeholders on advised delays.
• Work with the documentation team for the issuance and processing of lines of credit.
• Create transfer to send the product, communicate repack instructions, gather costs for the order, track, and arrange return shipment.
• Ensuring accurate record-keeping in data entry systems.
• Respond to customer service inquiries and clarify requirements and provide information as needed.
• Track logistics of delivery schedules, monitor progress and contact internal clients and suppliers to advise delays and resolve problems.
• Other duties as assigned.

Qualifications/Skills

• Strong communication skills, both written and verbal, are required.
• Organizational skills, accurate record keeping and tracking orders.
• Strong Microsoft Office skills are important (Outlook, Word, Excel including pivot tables).
• Time management skills, ability to prioritize and ensure deadlines are met, and general tasks completed in a timely manner.
• Must be a team player, working closely with other departments and 3rd parties to maintain a professional and helpful demeanour.
• Self-motivator with the ability to do what’s needed to complete tasks.

Benefits

• Hybrid – 1 day work from home per week
• Summer hours
• Competitive vacation and Personal day policy
• Employee Discounts on consumables
• Employee Assistance Program
• Company Paid Benefits
• RRSP Match Program

The annual base salary for this role is expected to fall between $55,000 and $70,000.

This is an existing vacancy.

Export Packers is an equal opportunity employer committed to promoting diversity of thought, ideas, perspective and people. We create an inclusive environment that attracts, retains and values people of all backgrounds by treating all people in a way that allows them to maintain their dignity and independence through inclusion, integration and equal opportunity. We are committed to meeting the needs of those who interact with Export Packers in accordance with Federal and provincial laws.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, Export Packers has an Accommodation Policy as part of our hiring process. Should you require accommodation, please advise the People & Culture Department.

Please note: A criminal background check is required for all candidates and will be conducted in the final stages of the hiring process. This will be facilitated by our team, with full details provided during the selection process.