Asst Managing Editor (12 month fixed contract) (Toronto Hybrid)

HarperCollins Canada and Harlequin Enterprises ULC; Toronto; Hybrid; CAD 60,000 - 65,000; Full time

Job summary

HarperCollins Canada and Harlequin Enterprises ULC is seeking an Assistant Audio Managing Editor to coordinate audio material flow, manage title data in MDM, and ensure timely production for audio releases. The role supports the 12-month contract and hybrid work model at 22 Adelaide Street West, Toronto.

You will work with publishing operations and managing editorial teams, handling ONIX checks and backlist cover coordination, while maintaining high standards of accuracy and deadlines.

Qualifications

• 2–3 years prior experience in publishing and preferably in publishing operations or managing editorial.
• A. or equivalent.
• Clear understanding of publishing industry, editorial practices, and publishing operations preferred.
• Excellent written and verbal communication skills.
• Proven project management and organizational skills.
• Excellent interpersonal skills.

Responsibilities

• Script and Credit Preparation and Delivery: advise on script delivery dates; annotate audio scripts and coordinate approvals; generate audio credits; deliver all materials to the studio by the required deadline.
• Enhancement Coordination: coordinate creation, approval, and distribution of enhancement pdfs as required, ensuring timely availability prior to audio release.
• Title Data Management: maintain title data updates in local title management system (MDM) for audio product; includes title setup and ISBN assignment for backlist, and updates to narrator, final run time, pricing, release date, and in-house contributors as required.
• ONIX Data Management: weekly metadata checks to ensure ONIX metadata is complete and accurate for retailer distribution.
• Backlist Cover Coordination: coordinate backlist cover creation with design and manage timely availability and distribution in alignment with audio release date.

Tools

Microsoft Office

Job description

Overview

Date: October 26, 2026

Company: HarperCollins Publishers

Job Title: Asst Managing Editor

Department(s): Publishing Operations, Managing Editorial

Reports to: Director, Publishing Operations, Managing Editorial

Status: 12 month contract

Location: 22 Adelaide Street West, Toronto (hybrid model)

Job Vacancy Status: Vacant and actively accepting applications

Job Summary:

With responsibility for the HarperCollins Christian and HarperCollins Focus audio catalogue, the primary objectives of the Asst Audio Managing Editor position are to:

• Manage the flow of audio material to the audio team and supporting external vendors, collecting final print file availability to inform audio deadlines and ensuring timely delivery of all materials for recording.
• Maintain system updates ensuring accuracy of internal and external title data.

Responsibilities

• Script and Credit Preparation and Delivery: advise on script delivery dates; annotate audio scripts and coordinate approvals; generate audio credits; deliver all materials to the studio by the required deadline.
• Enhancement Coordination: Coordinate creation, approval, and distribution of enhancement pdfs as required, ensuring timely availability prior to audio release.
• Title Data Management: Maintain title data updates in local title management system (MDM) for audio product. This includes title set up and ISBN assignment for backlist, and updates to narrator, final run time, pricing, release date, and in-house contributors as required.
• ONIX Data Management: Weekly metadata checks to ensure ONIX metadata is complete and accurate for retailer distribution.
• Backlist Cover Coordination: coordinate backlist cover creation with design and manage timely availability and distribution in alignment with audio release date.

Qualifications

• 2-3 years prior experience in publishing and preferably in publishing operations or managing editorial
• A. or equivalent
• Clear understanding of publishing industry, editorial practices, and publishing operations preferred.
• PC literacy, with proficiency in Microsoft Office
• Excellent written and verbal communication skills
• Proven project management and organizational skills
• Excellent interpersonal skills

About HarperCollins Canada and Harlequin

Harlequin is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100 titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad number of genres, we are home to many award-winning New York Times and USA TODAY bestselling authors. Harlequin is a division of HarperCollins Publishers, the second-largest consumer book publisher in the world. Through HarperCollins's global publishing program, Harlequin titles are published in 17 countries and 16 languages.

The salary range for this position is $60,000-$65,000. We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.

Known worldwide for the quality of its list, HarperCollins Canada is the proud home of many bestselling and award-winning authors, including Esi Edugyan, Heather O'Neill, and Lawrence Hill. It is our vision to publish the best books of our generation and to work with authors over the length and breadth of their careers. Our authors are at the centre of everything we do. In addition to the Canadian publishing program, HarperCollins Canada is responsible for the sales, marketing, and publicity of HarperCollins titles from around the globe

HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to equal employment opportunities. Employment decisions are based on job requirements and the skills, knowledge, and experience of the candidate, regardless of any other factors unrelated to job performance.

HarperCollins Publishers is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at [e-mail]. Note: we will only respond to accommodation requests.

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.