PT Store Coordinator

Socket.dev; Port Perry; On-site; CAD 26,000 - 30,000; Part time

Job summary

Make Space Storage in Port Perry is seeking a Part-Time Store Coordinator to join our self-storage facility team. This hands-on role focuses on delivering exceptional customer service while supporting daily operations and ensuring a clean, secure environment.

You will handle inquiries, leases, payments, and basic maintenance tasks, both indoors and outdoors. The ideal candidate is organized, self-motivated, and comfortable working with customers, vendors, and the Store Manager.

Qualifications

• Valid Driver's License and reliable vehicle is required.
• Property management, landscaping or yard maintenance experience.
• 2+ years of customer service, sales, or administrative experience.
• Strong communication and customer service skills.
• Comfortable handling phone, email, and in-person inquiries.
• Basic knowledge of invoicing, payments, and collections is an asset.
• Proficient in Microsoft Office; CRM or property management system experience preferred.
• Highly organized with strong attention to detail and ability to multitask.
• Self-motivated and able to work independently.
• Comfortable with physical tasks and working outdoors in varying conditions.
• Flexible and able to support operations as needed.

Responsibilities

• Deliver exceptional customer service to clients, vendors, and service providers.
• Respond to phone calls, emails, and walk-in inquiries in a timely manner.
• Follow up with customers and direct inquiries to the appropriate departments.
• Manage tenant accounts, move-ins/outs, transfers, and renewals.
• Prepare and maintain lease agreements and compliance documentation.
• Handle accounts receivable including invoicing, payments, refunds, and reconciliation.
• Monitor delinquent accounts and manage collections.
• Maintain records in CRM/property management systems.
• Generate basic reports on occupancy, revenue, arrears, and leads.
• Coordinate reservations and assign units based on customer needs.
• Assist customers in identifying best storage/moving solutions.
• Support on-site operations and provide site access.
• Provide coverage in the absence of the manager.
• Perform light maintenance duties and oversee yard cleanliness and security.
• Oversee seasonal landscaping, snow removal, lawn maintenance, and driveway upkeep.
• Follow safety policies and procedures.

Skills

Customer service

Sales

Administrative experience

Communication skills

Microsoft Office

CRM / property management

Organizational skills

Independent work

Outdoor work

Tools

Microsoft Office

CRM / P.M.S experience

Job description

About Make Space Storage – Who are we?

Make Space Storage (www.makespacestorage.ca) is a Canadian-owned and operated company with a strong national presence and a proven track record in the storage industry. With over 70 locations across the country, from British Columbia to Quebec, we provide a wide range of storage solutions for both personal and business needs, including traditional storage, portable units, parking, and Boat & RV storage.

As a rapidly growing organization, we are focused on delivering best-in-class customer service and making storage simple and accessible for our clients. Our continued expansion is driven by organic growth, development, and strategic real estate acquisitions.

About the Role

We are currently seeking a Part-Time Store Coordinator to join our team at our Port Perry self-storage facilities. This is a dynamic, hands-on role that is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional customer service.

As the first point of contact for our customers, you will be responsible for providing outstanding customer service while supporting the day-to-day operations of the facility. Your responsibilities will include administrative duties, facility and yard maintenance, and ensuring the property is clean, secure, and well maintained.

The ideal candidate is self-motivated, organized, and comfortable working both independently and alongside the Store Manager, to whom they will report to. They possess strong communication, organizational, and computer skills, take initiative, and are committed to maintaining a safe, welcoming environment for our customers. This role is well suited to someone who enjoys a mix of indoor and outdoor work and takes pride in keeping the facility clean, organized, and operating efficiently.

Responsibilities:

Customer Service, Sales & Administration:

• Deliver exceptional customer service to clients, vendors, and service providers, maintaining positive and professional relationships
• Respond to phone calls, emails, and walk-in inquiries in a timely and courteous manner
• Follow up with customers as needed and direct inquiries to the appropriate departments when required
• Manage tenant accounts, including move-ins, move-outs, transfers, and renewals
• Prepare and maintain lease agreements and ensure all compliance documentation is accurate and up to date
• Handle accounts receivable, including invoicing, payment processing, refunds, and daily transaction reconciliation
• Monitor delinquent accounts and manage the collections process (calls, notices, lien preparation)
• Maintain accurate records in CRM/property management systems
• Generate basic reports related to occupancy, revenue, arrears, and leads
• Coordinate reservations and strategically assign units based on customer needs
• Assist customers in identifying the best storage and moving solutions
• Support on-site operations, including scheduling move-ins and move-outs and providing site access
• Provide coverage and operational support in the absence of the manager

Property Maintenance:

• Perform light maintenance duties (e.g., cleaning units, debris removal, minor fixes)

• Routinely inspect the entire facility for cleanliness, security breaches and maintenance requirements for the yard.
• Overseeing seasonal landscaping including snow removal, lawn maintenance and driveway maintenance.
• Follow safety and company policies and procedures.

Qualifications & Requirements:

• Valid Drivers License and reliable vehicle is required
• Property management, landscaping or yard maintenance experience

• 2+ years of customer service, sales, or administrative experience
• Strong communication and customer service skills
• Comfortable handling phone, email, and in-person inquiries
• Basic knowledge of invoicing, payments, and collections is an asset
• Proficient in Microsoft Office; CRM or property management system experience preferred
• Highly organized with strong attention to detail and ability to multitask
• Self-motivated and able to work independently
• Comfortable with physical tasks and working outdoors in varying conditions
• Flexible and able to support operations as needed

Hourly Rate: $19.00 - $22.00 per hour

Work Schedule: 20 hours per week

Equal Opportunity Employer:

We are an equal opportunity employer and are committed to inclusive and accessible hiring practices. Employment decisions are based on qualifications, skills, and business needs. We welcome applications from all qualified individuals.

Use of Artificial Intelligence:

We may use AI-enabled tools to support parts of our recruitment process, including sourcing candidates or screening through external job boards. These tools are used to assist our team and do not replace human decision-making.