Proposals Specialist

PCL; Ottawa; On-site; CAD 60,000 - 100,000; Full time

Job summary

An innovative firm seeks a Proposal Specialist to enhance proposal submissions through compelling narratives and visuals. This role involves collaborating with diverse teams, managing timelines, and ensuring high-quality, compliant proposals. Join a company that values employee ownership and community building, and be part of a team dedicated to creating impactful projects that shape the infrastructure of our daily lives. With a commitment to diversity and inclusion, this opportunity offers a supportive environment for professional growth and development.

Benefits

Employee Share Purchase Offering

Discretionary Annual Performance Bonus

Comprehensive Benefits

Wellness Programs

Retirement Plan with Matching

Career Development Programs

Qualifications

• 5 years of experience in proposal coordination or related fields.
• Strong verbal, written, and visual communication skills are essential.

Responsibilities

• Develop compelling proposal layouts and graphics.
• Collaborate on proposal material ensuring brand compliance.
• Conduct client background research for effective proposals.

Skills

Project Management

Communication Skills

Attention to Detail

Problem-Solving

Bilingual (English and French)

Interpersonal Skills

Business Acumen

Education

High School Diploma

Bachelor's Degree in Marketing/Communications

APMP Certification

CPSM Certification

Job description

At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.

We're also looking at what's next for you and how we can help you build a career you're proud of.

Here's how a Proposal Specialist for the Ottawa office contributes to our team:

• Translates a proposal “vision” into a compelling proposal layout. Creates compelling graphics and visual communications, involving strategic image selection and/or acquisition.
• Collaborates to complete layout and production of proposal material with a professional and brand compliant style.
• Evaluates narratives for relevance, comprehension and applicability. Able to identify new narrative requirements and the appropriate stakeholder to produce them. Creates new proposal narratives as required.
• Accurately proofs, edits, and rewords text to deliver a high-quality, compliant, error-free submission on time. Ensures the content is written in a singular voice with messaging continuity throughout the document.
• May lead the proposal planning process, including review of client requirements, development of proposal responsibility matrix and content outline and creation of timeline/assignments.
• Conducts client background research to identify questions, concerns, and potential risks and advises strategic visioning and proposal planning stage.
• Influences and responds to the proposal stakeholder expectations and coordinates their deliverables.
• Identifies interview requirements and coordinates the presentation resources and collaborates with the proposal team in preparation of presentations and interviews. May schedule and coordinate interview prep workshops as necessary.
• Follows up with bid lead regarding the debrief process following submission of the proposal.
• Participates and seeks involvement in outside professional organizations that support the proposal specialist position.

Qualifications

• High school diploma or equivalent required. Bachelor’s degree in marketing, communications, journalism, or equivalent preferred.
• Association of Proposal Management Professionals (APMP) foundation certification, Certified Professional Services Marketer (CPSM) certification or equivalent is preferred.
• 5 years’ experience as a proposal coordinator or in a related role (communications, marketing, visual communications).
• Bilingual in English and French, both oral and written, preferred.
• Eligible to obtain a Federal Government security clearance.
• Advanced project management, organizational, and time management skills to effectively establish the priorities and scheduling of work tasks.
• Advanced attention to detail, good judgement, and able to problem-solve.
• Strong verbal, written, and visual communication skills. Ability to develop grammatically sound, customized, technical and written content.
• Strong knowledge of proposal fundamentals and standard methodologies.
• Advanced interpersonal skills with an ability to collaborate with a diverse group sensitively, thoughtfully, and respectfully.
• Ability to develop, influence, and maintain relationships with key stakeholders and decision makers.
• Strong business acumen with an understanding of industry practices and new developments (construction process, delivery models, contract types).

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.

Should you require an accommodation during the application process, please contact us at [e-mail] with the position and location you are interested in.

Together, we can build success and a better future. Let’s get started!