Proposals Specialist

SmartRecruiters, Inc.; Calgary; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits

Health Care Spending Account

Paid vacation

Competitive compensation

Job summary

FLINT is seeking a Proposal Specialist in Calgary, Alberta. You will develop commercial and technical proposals in coordination with Business Development, Operations, and other teams, ensuring client-focused solutions align with strategic goals.

The role requires strong written communication, meticulous attention to detail, and proficiency in MS Office and Adobe Pro. You will manage the full proposal process, track opportunities in Salesforce, and lead content editing and deadline management.

Qualifications

• 3–5 years of experience in proposal development.
• Advanced technical writing, editing and proofreading skills.
• Proficient in Microsoft Office Suite and Adobe Pro for documentation.
• Experience with Salesforce CRM for tracking opportunities.
• Degree or diploma in Business, English, Technical Writing, or Communications preferred; CET or PMP certification assets.

Responsibilities

• Support Business Development and internal teams by planning, writing, editing, and compiling high-quality proposal packages ready for submission.
• Manage the full proposal process including RFPs, EOIs, SOIs and pre-qualification documents while addressing client clarifications.
• Track multiple client opportunities using Salesforce CRM and maintain data accuracy and analytics.
• Organize and manage proposal files, identify scopes of work, and assess subcontracting potential from RFP specs.
• Assign tasks to contributors and ensure timely content submission with quality editing.

Skills

Proposal development

Technical writing

Editing and proofreading

Communication skills

Attention to detail

Education

Bachelor's degree or diploma in Business, English, Technical Writing, or Communications

CET or PMP certification (assets)

Tools

Microsoft Office

Adobe Pro

Salesforce CRM

Job description

FLINT is a leading service provider in Canada’s energy and industrial markets offering full asset life cycle support, including construction, maintenance, fabrication, and environmental services. Committed to safety and quality, we foster a workplace culture that values innovation and sustainability. With a strong local presence and top-tier talent, we deliver high-quality services as we help our customers bring their resources to our world.

Job Description

As a Proposal Specialist, you will develop commercial and technical proposals in coordination with Business Development, Operations, and other teams. Key responsibilities include assessing opportunities, drafting proposal documents, reviewing contracts, leading meetings, and managing deadlines. Strong communication skills, attention to detail, and proficiency in Microsoft Office are essential. This role ensures the delivery of client-focused solutions aligned with the organization’s strategic goals.
What would you be doing?

• Support Business Development and internal teams by planning, writing, editing, and compiling high-quality proposal packages ready for submission.
• Manage the full proposal process, delivering client-focused RFPs, EOIs, SOIs, and pre-qualification documents while addressing client clarifications.
• Track multiple client opportunities using Salesforce CRM, ensuring accurate data management and statistical analytics.
• Organize and manage proposal files, documents, and deliverables, identifying scopes of work and subcontracting potential from RFP specifications.
• Assign tasks to contributors, ensuring timely submission of accurate content and editing for quality, grammar, and consistency.

Perks of the job

• Comprehensive insurance and benefits package
• Health Care Spending Account
• Paid vacation
• Competitive compensation

Qualifications

• Highly motivated with the ability to adapt to shifting priorities and manage multiple proposals under tight deadlines.
• Advanced technical writing, editing, and proofreading skills with a strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Visio, SharePoint) and Adobe Pro for efficient documentation management.
• 3-5 years of experience in proposal development, ideally within the construction or related industries.
• Degree or diploma in Business, English, Technical Writing, or Communications preferred; CET or PMP certification and experience in construction or oil and gas proposals are assets.

Additional Information

As a condition of employment, qualified applicants who accept the role must complete a satisfactory pre-employment Background Check. This may consist of a combination of a Canadian Criminal Record check, an Employment Verification, and an Education and Accreditation Verification.

Candidates shortlisted will be required to complete the Profile TRAITS Survey.

The purpose of the TRAITS Survey tool is to assist FLINT in understanding individuals' behaviours and supporting the best use of their strengths, abilities, and potential.

Our Commitment to Our People

When you join FLINT, we make these promises:

• Your work will matter.The projects you'll help build will serve communities for generations.
• Your growth is our priority.We'll invest in your development and create paths for advancement.
• Your voice will be heard.Your experience and ideas will shape how we tackle challenges.
• Your team will support you.You'll work with people who want to see you succeed.
• Your ambition will be rewarded.As you grow, FLINT grows – and we recognize those who help us build better.

Shape Your Future. Strengthen Your Craft. Leave A Legacy.