Executive Assistant

SmartRecruiters, Inc.; Calgary; On-site; CAD 65,000 - 80,000; Full time

Benefits offered by this job

Comprehensive insurance and benefits

Health Care Spending Account

Paid vacation

Competitive compensation

Job summary

FLINT is seeking an Executive Assistant to support the Chief Executive Officer and senior executives. You will manage calendars, travel, and confidential communications to enable strategic focus and efficient operations.

The role requires strong organizational skills, discretion, and the ability to handle multiple priorities in a dynamic environment. Proficiency in Microsoft Office and excellent English communication are essential.

Qualifications

• 5+ years of executive/administrative support in a fast-paced environment.
• Diploma or degree in a relevant field; certification assets.
• Ability to handle confidential information with integrity.
• Proficiency in Microsoft Office and productivity tools.
• Excellent written and verbal English communication.

Responsibilities

• Manage complex calendars, meetings, travel, shifting priorities.
• Prepare, proofread, and manage correspondence, reports, presentations.
• Coordinate logistics for ELT/SLT meetings, offsites, and events.
• Maintain records, filing systems, expenses, onboarding/offboarding.
• Oversee office space and facilities to support executive operations.

Skills

Executive support

Calendar management

Communication skills

Discretion & confidentiality

Time management

Multitasking

Education

Diploma or degree in a relevant field

EA certification (assets)

Tools

Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

FLINT is a leading service provider in Canada’s energy and industrial markets offering full asset life cycle support, including construction, maintenance, fabrication, and environmental services. Committed to safety and quality, we foster a workplace culture that values innovation and sustainability. With a strong local presence and top-tier talent, we deliver high-quality services as we help our customers bring their resources to our world.

Job Description

As an Executive Assistant reporting to the Chief Executive Officer, you will provide high-level administrative support to senior executives at FLINT, enabling them tooperateefficiently and focus on strategic priorities. This role requires strong organizational skills, discretion, and the ability to manage confidential information, complex schedules, and multiple priorities in a fast-paced, dynamic environment. The Executive Assistant serves as a liaison between executives and internal and external stakeholders, ensuring seamless communication and execution of daily business operations.

What would you be doing?

• Manage complex calendars, meetings, travel, shifting priorities, andanticipateexecutive needs to prevent conflicts.
• Prepare, proofread, and manage correspondence, reports, presentations, and screen incoming communications on behalf of executives.
• Coordinatelogistics, agendas, minutes, action items, executive initiatives, and support ELT/SLT meetings, offsites, and events.
• Maintain records, filing systems, expenses, onboarding/offboarding support, mail/courier services, and confidential information handling.
• Oversee office space, access, supplies, catering, kitchen inventory, and general facility-related needs to support executive operations.

Perksof the job

• Comprehensive insurance and benefits package
• Health Care Spending Account
• Paid vacation
• Competitive compensation

Qualifications

• Excellent written and verbal English skills, strong interpersonal abilities, and professionalism when interacting at all organizational levels.
• Exceptional time management, multitasking, independent work capability, and the ability to adapt to shifting priorities.
• High levelof integrity with proven experience handling sensitive and confidential information.
• Strong knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools, with proactive problem‑solving skills.
• Diploma or degree in a relevant field, with 5+ years of executive/administrative support experience in a fast‑paced, complex environment; certification and multi‑leader support experience are assets.

Additional Information

Offers of employment are conditional on the successful outcome of a criminal background check.

Candidates shortlisted will be required to complete the Profile TRAITS Survey.

The purpose of the TRAITS Survey tool is to assist FLINT in understanding the behaviors of individuals to support the best use of their strengths, abilities, and potential.

Our Commitment to Our People

When you join FLINT, we make these promises:

• Your work will matter.The projects you'll help build will serve communities for generations.
• Your growth is our priority.We'll invest in your development and create paths for advancement.
• Your voice will be heard.Your experience and ideas will shape how we tackle challenges.
• Your team will support you.You'll work with people who want to see you succeed.
• Your ambition will be rewarded.As you grow, FLINT grows – and we recognize those who help us build better.

Shape Your Future. Strengthen Your Craft. Leave A Legacy.