Proposal Writer

PFS Studio; Vancouver; On-site; CAD 60,000 - 90,000; Full time

Job summary

PFS Studio in Vancouver, BC, is seeking a full-time Proposal Writer to join our landscape architecture and urban design team. You will coordinate with internal staff and external partners, craft compliant proposals, and ensure clarity and visual quality.

The role requires strong copywriting, editing, and layout skills, with experience in InDesign, Word and Excel, and the ability to manage multiple deadlines in a fast-paced design firm.

Qualifications

• University degree preferred with proposal writing experience in landscape architecture / architecture (or equivalent)
• Strong copywriting experience and skills
• Strong proofreading and editing skills

Responsibilities

• Coordinating and writing proposals independently, often on a tight deadline and dealing with information coming from multiple sources, both internal and external
• Assessing RFQ/EOI/RFPs for proposal requirements, developing compliant outlines, and compiling, editing, and writing standard components
• Collaborating with partner or senior designer to obtain and develop information to respond to client requirements
• Compiling content from multiple authors into a clear, persuasive proposal that is technically correct and conveys the strategy
• Formatting proposal components to comply with client requirements and branding guidelines
• Performing quality control for high-quality submissions and leading the proposal production and delivery process
• Managing the firm’s library of promotional material and creating new promotional material like cutsheets, brochures
• Preparing awards submissions and updating company website / social media assets

Skills

Copywriting

Proofreading

Interpersonal skills

Attention to detail

Multitasking

Organizational skills

Self-motivation

Deadline-driven

Coordination with teams

Graphic sense / layout awareness

Education

University degree

Tools

Adobe InDesign

Adobe Photoshop

Microsoft Word

Excel

WordPress

Job description

PFS Studio is a landscape architecture, urban design, and planning firm that undertakes a wide range of projects in both the private and public sector throughout the Lower Mainland, across Canada, and internationally. PFS Studio has a professional staff of 33 and a support staff of 3 in their Vancouver and Toronto offices.

Position: Proposal Writer for Landscape Architecture and Planning firm based in Vancouver

PFS Studio is searching for a full-time Proposal Writer to become a part of our dynamic office located in the Armoury District (Kitsilano / Granville Island) area of Vancouver.

The position requires an energetic, well-organized, self-directed person with a willingness to learn within a fast-paced design firm. This is a deadline driven position and the successful applicant must have the ability to multi-task, prioritize and coordinate with both internal staff members and external team members. The successful applicant must also have an eye for graphic design, layout and detail.

Requirements

• Preference will be given to those with a university degree, with experience writing
• Proposal writing experience in landscape architecture / architecture (or equivalent)
• Strong copywriting experience and skills
• Strong proofreading and editing skills
• Intermediate experience using Adobe InDesign
• Experience using Adobe Photoshop a benefit but not required
• Experience using Microsoft Word
• Experience using Excel
• Keen Interest in design and communications
• Strong interpersonal skills
• Keen attention to detail in all tasks
• Must be self-motivated, confident and have the ability to assure others that assigned tasks will be completed correctly and on time
• Must be able to juggle multiple deadlines and coordinate amongst large teams
• Understanding of the architecture / landscape architecture design and construction process
• Understanding of private and public RFPs
• Familiarity with WordPress and experience managing corporate social media accounts would be considered an asset but not required

Duties include but are not limited to the following:

• Coordinating and writing proposals independently, often on a tight deadline and dealing with information coming from multiple sources, both internal and external, including:
• Assessing RFQ/EOI/RFPs for proposal requirements, developing compliant proposal outlines, and compiling, editing, and writing standard proposal components in adherence to RFQ/EOI/RFP requirements.
• Collaborating with partner or senior designer, often located in multiple geographical locations, to obtain and develop information needed to respond to client requirements.
• Compiling disparate content elements from a distributed group of authors into a clear, persuasive proposal that is technically correct and clearly conveys the proposal strategy
• Formatting proposal components to comply with client requirements and internal branding guidelines.
• Performing quality control for high-quality, compliant and responsive submissions.
• Leading the proposal production, packaging and delivery process to ensure on-time arrival.
• Managing the firm’s library of promotional material such as CV’s, project sheets, professional photography etc
• Creating new promotional material such as cutsheets, brochures, books and presentations

Other potential duties for applicants with the necessary skills

• Preparing awards submissions
• Working with external groups to prepare material for publication in magazines, books, exhibitions and other mediums
• Coordinating with photographers
• Enhancing images using Photoshop
• Managing the company social media accounts
• Updating the company website

Salary: PFS offers a competitive salary commensurate with experience in the range of $60,000 – $90,000/yr, an excellent benefits package and a collaborative team environment in an Armoury District location close to many amenities.

Position hours: Monday to Friday in person, 40 hours per week with the ability to work overtime as required

Position Start Date: ASAP

Office Location: 1777 West 3rd Avenue, Vancouver, BC