Proposal Specialist

McCarthy Tétrault LLP; Toronto; On-site; CAD 90,000 - 105,000; Full time

Benefits offered by this job

Insurance premiums paid by the Firm

Wellness reimbursements

Technology reimbursements

Volunteer day off

Job summary

McCarthy Tétrault LLP in Toronto or Montreal is seeking a Proposal Specialist to lead proposal and pitch support, content improvement, and project leadership within a hybrid work environment.

The role requires a minimum of 3 years’ experience in a large professional services organization and offers salary in the Toronto range of CAD 90,000–105,000 annually with a focus on client-centric proposals and cross-region collaboration.

Qualifications

• 3+ years of relevant business experience, ideally in a large professional services firm.
• Ability to lead RFP/RFI responses and client pitches with stakeholders.
• Strong writing, editing, and communication skills with attention to detail.

Responsibilities

• Lead development of responses to RFPs, RFIs, EOIs and client pitches.
• Coordinate content and craft client-focused proposals.
• Manage proposal process and track results in Firm databases.
• Provide training and mentoring to new Proposal Team members.

Skills

Proposal writing

Pitch support

Content management

Content improvement

Project leadership

Education

Bachelor's degree in business/marketing/communications

Job description

McCarthy T33trault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montr e1l, Qu e9bec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada s Top 100 Employers for eleven consecutive years and one of Canada s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements: Excellence, through attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow every day.

We are recruiting for a Proposal Specialist to join our team in our Toronto or Montreal office. The successful candidate must have a minimum of of 3 years of relevant business experience, ideally with 2 years in a large professional services organization and will be responsible for proposal and pitch support, content improvement and management and operational and project leadership . McCarthy T e9trault employees benefit from a hybrid work environment. This position is to fill an existing vacancy.

Salary Range (Toronto Only): $90,000 105,000 annually

The offered salary may vary based on the candidate s job-specific knowledge, skills, and experience.

As a Proposal Specialist, you will be:

Proposal and Pitch Support

• Leading the development of responses to Requests for Proposal (RFPs), Requests for Information (RFIs), Expressions of Interest (EOIs), pitch materials and collateral. This includes leading opportunities originating from clients nationally, and involves understanding the unique aspects of the legal market and collaborating with lawyers in each region to develop client-centric proposals that articulate the Firm s value and market differentiation. Responsibilities include:
  • Working directly with lawyers and members of the Clients and Markets team to draft responses to RFPs, RFIs, EOIs, pitch materials and collateral;
  • Providing strategic direction and insight, applying proposal best practices, and influencing and negotiating with stakeholders to ensure proposals and pitch materials are responsive, client-focused, and articulate the firm s value and differentiation;
  • Organizing and leading kick-off meetings to determine win themes and proposal strategy;
  • Creating first drafts using internal content and tools;
  • Overseeing and finalizing client-ready pitches and proposals (including production using our internal print shop and/or submission via procurement sites);
  • Ensuring RFPs, proposals and pitches are tracked in the Firm s business development databases.
• Reviewing procurement sites to identify potential new business opportunities. Working with lawyers on go/no go decisions.
• Leading, organizing and coordinating support for in-person pitches to clients and prospects, including drafting agendas, speaking notes, presentations, hand-outs, and associated credential materials, and facilitating dry-run practices.
• Leading and coordinating the response development for client reporting requests, including liaising with diverse firm stakeholders such as Finance, Inclusion Office, HR, IT, and more.
• Supporting lawyers with time-sensitive client requests for Firm credentials.
• Diarizing follow-ups with lawyers on proposal opportunities and tracking results in Firm databases.
• Providing support with respect to reporting of proposal statistics such as volume, win rate, proposals by industry, etc.
• Working with the Research and Information team to gather and distill client/prospect and industry intelligence to assist lawyers in the proposal process.
• Developing industry- and practice-focused proposal templates to improve efficiency.

Content Improvement and Management

• Undertaking the writing and editing of stock proposal content, including differentiators, value propositions, and content related to practice areas, industries and international markets, legal project management, client solutions, value-added services, pricing, and more.
• Updating Firm proposal tool with approved content.

Operational & Project Leadership

• Ensuring that processes and projects are effectively carried out within our Proposal team.
• Leading and supporting efficiency projects related to the continual upgrading and enhancement of our tools, content and processes.
• Developing and/or updating training tools and resources for the Proposal Team.
• Providing training to team members.

Other responsibilities

• Providing proposal process and development training to new employees and onboarding new Proposal Team members.
• Providing support and input as needed on other important writing assignments critical to marketing and business development.

As our ideal candidate, you will distinguish yourself by the following profile:

• Bachelors degree in business, marketing, communications or related field.
• Minimum of 3 years of relevant business experience, ideally with 2 years in a large professional services organization.
• Professional maturity, including strong interpersonal skills, tact and discretion.
• Outstanding oral and written communication skills.
• Excellent organizational skills. Ability to handle multiple tasks simultaneously and set priorities with challenging deadlines.
• Ability to complete designated tasks in a systematic and logical way, with great attention to detail.
• Ability to work in a demanding, fast-paced environment.
• Exceptional attention to detail in writing and editing.
• Ability to be flexible and adaptable.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply:

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

McCarthy Trault utilizes artificial intelligence (AI) technology as part of our application screening process to enhance the efficiency and effectiveness of our recruitment efforts by analyzing applications to identify candidates whose qualifications and experiences align with the requirements of the position.

We thank all applicants for their interest in McCarthy T e9trault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy T e9trault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

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