Proposal Specialist

Survalent; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

Survalent is seeking a Proposal Specialist to develop competitive, customer-focused proposals in support of the sales team. You will respond to RFPs/RFQs by crafting accurate, high-quality proposals aligned with customer needs, while coordinating with cross-functional teams to ensure timely delivery.

You will review requirements, prepare structured proposals, and cooperate with project managers, finance, and sales to gather technical, financial, and operational details.

Qualifications

• Requires a Bachelor’s degree in business administration, Engineering, Communications, or related field.
• Minimum of 5 years’ experience in application engineering or comparable role, ideally in SCADA/automation/IT.
• Proficient in MS Word and Excel; Visio and Project a plus.
• Fluent in English with strong writing for technical/proposal docs.
• Excellent telephone/negotiation skills, strong organizational abilities.

Responsibilities

• Review RFP/RFQ documents and analyze requirements to create technical and commercial proposals.
• Prepare error-free, technically accurate, well-structured proposals detailing scope, methodology, and implementation services.
• Collaborate with project managers, finance, and sales to gather and integrate information and report quotes/workloads.
• Design solutions with sales to meet customer requirements while maintaining margins.
• Track quotations and orders in the department system and ensure timely updates.
• Maintain customer files compliant with ISO standards and team instructions.
• Coordinate with Finance to ensure accurate invoicing and payment; request bonds as needed.
• Follow company policies and ISMS/QMS policies.
• Perform other duties as assigned.

Skills

Proposal writing

Documentation

Negotiation

Project coordination

Analytical thinking

Team collaboration

Education

Bachelor's degree (Business Admin / Engineering / Communications)

Tools

Microsoft Word

Microsoft Excel

Microsoft Visio

Microsoft Project

Job description

As a Proposal Specialist, you'll play a key role in developing competitive, customer-focused proposals that drive business growth. Working collaboratively with cross-functional teams, you'll respond to RFPs and RFQs by creating accurate, high-quality proposals that align with customer requirements. If you enjoy combining strong writing, organization, and technical aptitude to help our sales team close deals, we'd like to hear from you.

What you will be doing?

• Review RFP/RFQ documents: Thoroughly analyze requirements to create both technical and commercial proposals, ensuring accurate cost allocation, adherence to Survalent’s standards, and competitive positioning within agreed timelines.
• Proposal Preparation: Develop error-free, technically accurate, and well-structured proposals that clearly articulate the scope of work, methodology, project approach, and implementation services.
• Collaboration: Proactively communicate with project managers, finance and sales teams to gather and integrate technical, financial, and operational information into proposals. Work closely with management to report on the status of quotes, and proposals workloads. Collaborate with peers to share information, lessons learned and promote continuous improvement.
• Sales Support: Partner with sales representatives to design solutions that meet customer requirements while maintaining target margins. Demonstrate a strong understanding of project requirements, services associated with specific tasks, and cross-dependencies on software.
• Quotation and Order Management: Track and maintain the status of quotations and orders in the department’s business system, ensuring timely updates and efficient workflow.
• Customer File Maintenance: Ensure customer files are up-to-date and compliant with team protocols, including ISO standards and Survalent work instructions.
• Financial Coordination: Liaise with the Finance Department to ensure accurate and timely invoicing and payment. Request bid and performance bonds as required.
• Adherence to Policies: Follow standard company policies and procedures diligently.
• Comply with Survalent’ s ISO/IEC 27001:2022 Information Security Management System (ISMS) Policy.
• Comply with Survalent’ s ISO 9001:2015 Quality Management System (QMS) Policy.
• Other Duties: Perform additional tasks as assigned by management.

What are we looking for?

• Bachelor’s degree in business administration, Engineering, Communications, or a related field is required.
• Minimum of 5 years’ experience in application engineering or comparable role, preferably in the SCADA, automation, or IT industry.
• Proficient in Microsoft word and excel (including advanced features), knowledge of Microsoft Visio and Microsoft Project is a plus
• Fluent in English, with strong writing skills for technical and proposal documentation
• Excellent telephone and negotiating skills, technical writing abilities, and strong organizational skills.
• Strong attention to detail in reviewing RFP/RFQ requirements, cost breakdowns, proposal formatting, and wording
• Proactive in team communication, status reporting, and fostering collaboration for continuous improvement.
• Quick to learn project requirements and solutions, with a strong interest in sales support.
• Strong analytical and problem-solving abilities, especially in bid/no-bid decisions and legal/commercial reviews.
• Highly organized, capable of managing multiple priorities and tight deadlines.
• Positive, resilient, and able to perform well under pressure.

This is a full-time permanent position reporting to the Proposals Manager. The salary range for this role is $70,000-$90,000.

About Us:

Survalent Technology Corporation is the leading provider of real-time smart grid management systems for enabling visualization, optimization and improved operations for utilities. For six decades, we have helped more than 800 utilities use operational data to increase reliability, efficiency, and customer service. With our proven and reliable SCADA (Supervisory Control and Data Acquisition), Distribution Management System (DMS), Outage Management System (OMS), and Substation Automation (SA) solutions, utilities transform data into actionable intelligence. We partner with utilities across the globe to create mission critical solutions that will achieve the promise of the Smart Grid.

Survalent values a diverse workplace and strongly encourages women, people of all races, color, creed, ancestry, ethnic origin, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, marital status, family status, and those with disabilities to apply. We use AI tools to help streamline parts of our recruitment process, but every application is reviewed by a member of our team. Survalent is an equal opportunity employer. We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

While we appreciate the interest of all applicants, only those selected for an interview will be contacted.