Proposal Manager

SiteTalent; Vancouver; On-site; CAD 80,000 - 120,000; Full time

Job summary

An established industry player is seeking a detail-oriented Proposal Manager to lead the development of winning proposals for major infrastructure projects. This role involves collaborating with technical teams and business leaders to create high-quality submissions that highlight expertise and differentiate from competitors. The ideal candidate will have extensive experience in proposal management within the AEC industry, showcasing strong writing skills and the ability to translate complex information into clear content. Join a dynamic team committed to excellence and innovation in a collaborative environment.

Benefits

Competitive salary

Extended health benefits package

Health spending account

Qualifications

• 5+ years of experience in proposal coordination or management roles.
• Expertise in organizing and improving technically intensive proposals.

Responsibilities

• Lead proposal teams through all phases of development.
• Write and edit compelling proposal content ensuring clarity and compliance.

Skills

Proposal Coordination

Technical Writing

Communication Skills

Project Management

Critical Thinking

Education

Bachelor’s Degree in Business

Bachelor’s Degree in Communications

Bachelor’s Degree in Technical Writing

Tools

Adobe Creative Suite

Office 365

Job description

We are seeking a highly organized and detail-oriented Architecture, Engineering, and Construction (AEC) Proposal Manager on behalf of our client to develop winning Request for Proposal (RFP) and Request for Qualification (RFQ) responses for major infrastructure projects. In this role, you will lead and collaborate with technical teams, subject matter experts, and business development leaders to create compelling, high-quality proposals that showcase our client’s expertise and differentiate them from the competition.

Responsibilities :

• Serve as the central point of contact for assigned proposals, leading the proposal team through all phases of development.
• Analyze RFQs, RFPs, and RFIs to develop proposal outlines, schedules, compliance matrices, and strategic development plans.
• Direct proposal kickoffs, facilitates brainstorming sessions, and collaborates with multi-disciplinary teams to craft win themes, value propositions, and differentiated solutions.
• Write and edit compelling proposal content, including management and staffing sections, resumes, project summaries, executive summaries, and cover letters, ensuring a cohesive and persuasive narrative.
• Synthesize raw content from various sources, translating technical jargon into clear, concise messaging while maintaining a consistent voice and highlighting value propositions.
• Work closely with subject matter experts and provide writing guidance to ensure clarity, completeness, and alignment with evaluation criteria and RFP requirements.
• Capture and drive action items from meetings with proposal and capture teams while ensuring timely management reviews and approvals.
• Monitor proposal content for compliance with RFP specifications, technical requirements, and evaluation criteria.
• Maintain and enhance libraries of reusable content, templates, and processes to improve efficiency and proposal quality.
• Conduct quality control reviews to ensure proposals are accurate, complete, and compliant with submission requirements.
• Manage multiple proposal tasks simultaneously, meeting tight deadlines and submission target dates.
• Support process improvements by identifying best practices and lessons learned.
• Other duties as required.

A little bit about you :

• 5+ years of experience in proposal coordination, specialist, or management roles.
• Bachelor’s degree in business, communications, technical writing, English, or a related field.
• Expertise in organizing and improving the flow, readability, and clarity of technically intensive proposals.
• Ability to translate complex technical information into clear, accessible content tailored to diverse audiences.
• Recent experience with Canadian and U.S. proposals in the AEC industry.
• Proven ability to manage proposals for critical infrastructure sectors, including civil, construction, transportation, and buildings.
• Experience leading proposals for architecture, engineering, and construction firms.
• Skilled in writing persuasive content for proposals and other sales-driven materials.
• Proficiency in Adobe Creative Suite and Office 365.

Must Haves :

• A team player who thrives in a collaborative environment.
• Excellent multitasking skills with the ability to prioritize effectively.
• A critical thinker and self-starter with strong problem-solving abilities.
• Clear and effective communication skills.
• Dedication to meeting project deadlines and delivering high-quality work.
• Strong organizational skills to manage multiple projects simultaneously.
• Ability to manage multiple projects simultaneously.

The Perks :

• Competitive salary : $80,000-$120,000 (based on experience)
• Extended health benefits package + health spending account

Let’s get to work!

If this posting gets you excited, we want to hear from you. Apply to this posting OR send your resume to with “Proposal Manager + Full Name” in the subject line and let’s get to work!

SiteTalent is an equal opportunity employer dedicated to fostering a diverse, equitable, and inclusive workplace where every employee feels valued and empowered. We believe our differences make us stronger and actively seek to build a team that reflects the rich diversity of the communities we serve. We strive to ensure equal opportunities for all employees, regardless of race, ethnicity, gender, sexual orientation, religion, age, disability, or any other unique characteristic, and we are committed to continually improving our practices.

Join us in our commitment to building a workplace where every voice is heard and everyone has the opportunity to make a meaningful impact.

If you require accommodations at any stage of the application or interview process, please let us know, and we will work with you to meet your needs.

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