Proposal Manager

TalentSphere Staffing Solutions; Toronto; On-site; CAD 100,000 - 115,000; Full time

Job summary

A leading construction firm seeks a Proposal Manager for a contract role in Toronto, offering a salary of $100K-$115K with benefits and a potential transition to a permanent position. The role entails managing full proposal lifecycles, ensuring compliance, and coordinating with various teams while bringing expertise in proposal writing, particularly in construction or AEC sectors.

Benefits

3 weeks vacation + 5 paid personal/emergency days

Expense reimbursement for preapproved business expenses

Free parking

Phone and laptop provided

Qualifications

• 5+ years of experience in proposal writing or coordination.
• Proficient in writing compelling responses to RFPs and RFQs.
• Strong organized, deadline-driven approach managing multiple priorities.

Responsibilities

• Manage and write responses to RFPs, RFQs, and other proposals.
• Coordinate across departments for input and strategy alignment.
• Lead quality checks and manage timelines for proposal submissions.

Skills

Writing

Editing

Proposal Coordination

Organizational Skills

Knowledge of RFP Processes

Education

Degree in English, Communications, Marketing or related field

Tools

MS Office

Adobe InDesign

CRM systems (Salesforce or similar)

Job description

Proposal Manager – Contract (Through Dec 2026)
Toronto | $100K–$115K + Benefits | Opportunity for Permanent Hire

We’re representing a well-established construction firm in Toronto seeking a Proposal Manager for a long-term contract through December 2026, with potential to transition into a permanent position.

This is a fantastic opportunity for a proposal specialist with experience in construction, AEC, or real estate to take ownership of the full proposal lifecycle—from intake through submission and post-submission support.

What You’ll Be Doing:

• Manage and write compelling responses to RFPs, RFQs, and other proposal opportunities

• Coordinate across departments (BD, Estimating, PMs, Execs) to gather input and align on strategy

• Edit and format proposal content to ensure clarity, compliance, and consistency

• Maintain up-to-date templates, CVs, project profiles, and case studies

• Create proposal schedules, assign tasks, and keep the team accountable to deadlines

• Lead quality checks and submission processes

• Track pipeline activity and proposal outcomes in CRM (Salesforce or similar)

• Support interview prep and post-submission debriefs

What You Bring:

• 5+ years of experience in proposal writing or coordination (preferably in construction, AEC, or real estate)

• Exceptional writing and editing skills

• Strong knowledge of public/private RFP processes

• Proficiency with MS Office, Adobe InDesign, and CRM systems

• Organized, deadline-driven, and able to manage multiple fast-moving priorities

• Degree in English, Communications, Marketing, or a related field (preferred)

The Offer:

• Contract through December 2026, with potential for permanent

• Salary: $100K–$115K

• Benefits provided

• 3 weeks vacation + 5 paid personal/emergency days

• Expense reimbursement for preapproved business expenses

• Free parking

• Phone and laptop provided

• Reports to VP, Business Development & Marketing

• Projects within the GTA