Proposal Manager

TalentSphere Staffing Solutions; Toronto; On-site; CAD 100,000 - 115,000; Full time

Job summary

A well-established construction firm in Toronto is seeking a Proposal Manager for a contract through December 2026, with potential for permanent hire. The role involves managing the full proposal lifecycle, requiring expertise relevant to construction, AEC, or real estate. Candidates should have significant experience in proposal writing and possess strong organizational skills.

Benefits

3 weeks vacation + 5 paid personal/emergency days

Expense reimbursement for preapproved business expenses

Free parking

Phone and laptop provided

Qualifications

• 5+ years of experience in proposal writing or coordination, preferably in construction, AEC, or real estate.
• Exceptional writing and editing skills are crucial.
• Strong knowledge of public/private RFP processes.

Responsibilities

• Manage and write compelling responses to RFPs and RFQs.
• Coordinate across departments to gather input and align on strategy.
• Lead quality checks and submission processes.

Skills

Writing

Editing

Organization

Deadline management

Strategic alignment

Education

Degree in English, Communications, Marketing, or related field

Tools

MS Office

Adobe InDesign

CRM systems

Job description

Proposal Manager – Contract (Through Dec 2026)
Toronto | $100K–$115K + Benefits | Opportunity for Permanent Hire

We’re representing a well-established construction firm in Toronto seeking a Proposal Manager for a long-term contract through December 2026, with potential to transition into a permanent position.

This is a fantastic opportunity for a proposal specialist with experience in construction, AEC, or real estate to take ownership of the full proposal lifecycle—from intake through submission and post-submission support.

What You’ll Be Doing:

• Manage and write compelling responses to RFPs, RFQs, and other proposal opportunities

• Coordinate across departments (BD, Estimating, PMs, Execs) to gather input and align on strategy

• Edit and format proposal content to ensure clarity, compliance, and consistency

• Maintain up-to-date templates, CVs, project profiles, and case studies

• Create proposal schedules, assign tasks, and keep the team accountable to deadlines

• Lead quality checks and submission processes

• Track pipeline activity and proposal outcomes in CRM (Salesforce or similar)

• Support interview prep and post-submission debriefs

What You Bring:

• 5+ years of experience in proposal writing or coordination (preferably in construction, AEC, or real estate)

• Exceptional writing and editing skills

• Strong knowledge of public/private RFP processes

• Proficiency with MS Office, Adobe InDesign, and CRM systems

• Organized, deadline-driven, and able to manage multiple fast-moving priorities

• Degree in English, Communications, Marketing, or a related field (preferred)

The Offer:

• Contract through December 2026, with potential for permanent

• Salary: $100K–$115K

• Benefits provided

• 3 weeks vacation + 5 paid personal/emergency days

• Expense reimbursement for preapproved business expenses

• Free parking

• Phone and laptop provided

• Reports to VP, Business Development & Marketing

• Projects within the GTA