Proposal Coordinator - Power Services

Graham Contracting, Ltd.; Coquitlam; On-site; CAD 62,000 - 94,000; Full time

Job summary

An established industry player is seeking a Proposal Coordinator to join their dynamic team in Coquitlam. This role involves coordinating proposals and tenders while ensuring high-quality submissions that reflect the company's capabilities. The ideal candidate will thrive in a collaborative environment, utilizing strong communication and organizational skills to manage multiple projects effectively. With a focus on continuous improvement and client engagement, this position offers a chance to contribute to innovative projects across various sectors. If you are detail-oriented and passionate about delivering exceptional results, this opportunity is perfect for you.

Benefits

Flexible Health & Dental Benefits

Life and Disability Insurance

Pension Savings Plan with Employer Match

3 to 5 Weeks of Vacation

Qualifications

• Ability to manage multiple projects with high standards.
• Exceptional computer skills and attention to detail.

Responsibilities

• Coordinate and develop proposals, tenders, and qualifications.
• Ensure timely and accurate completion of proposal submissions.

Skills

Communication Skills

Interpersonal Skills

Project Management

Proofreading and Editing

Organizational Skills

Time Management

Education

Bachelor's Degree

Relevant Industry Experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

Job description

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join the Graham Power Services group, part of the Services division and build innovative projects in the oil, gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds and sustaining capital sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and ongoing learning and career development opportunities.

About the Role

The primary purpose of the Proposal Coordinator is to be accountable for coordinating and developing proposals, tenders and qualifications. This individual will coordinate with clients, internal departments and subject matter experts during all stages of the bid life cycle. They will support in sourcing opportunities, gathering information and developing win strategies with the goal of strengthening our proposal content.

As a Proposal Coordinator on the Distribution Team at Graham you will:

• Be responsible for RFP and Pre-qualification preparation and completion ensuring timely and accurate completion of proposal submission
• Write, review and organize all technical and commercial materials of a proposal, including tables, exhibits, and attachments, providing graphic/layout assistance to help ensure that a quality proposal is produced
• Ensure all prepared tenders, proposals and qualification submissions are high quality, compliant and communicate our capabilities and value of service
• Track submitted bids / proposals and coordinate transfer of knowledge to service delivery teams upon notification of awards
• Act as a primary liaison with the client during the bidding stage from initial inquiry to the post-bid stage
• Create and update project profiles and team member resumes
• Conduct quality assessment of proposal processes / practices and implement continuous improvement
• Attend meetings with potential customers as part of the bid proposal process
• Partner with stakeholders to participate and collaborate on new business development
• Support the team developing customized responses to client’s Budgetary Proposals, Requests for Information and Requests for Proposals
• Work with the team to understand market positions, competition, current capabilities, culture, and client drivers to effectively create proposal content and promote a competitive advantage
• Participate in Business Development meetings to better understand customer requirements
• Support Customer Engagement strategies / priorities as requested
• Attend and host events on behalf of the Company, such as conferences, tradeshows, fairs and company celebrations
• Track and submit financial reporting data as it pertains to bid / proposal requirements
• Act as subject matter expert for brand standards

What You Bring to the Team

• Ability to understand, explain and respond to requirements of RFQs, RFTs, RFEOIs and RFPs
• Strong communication and interpersonal skills and the ability to work well with employees at all levels of the organization
• Ability to manage multiple projects to consistently meet high standards and be attentive to quality
• Exceptional computer skills including Microsoft Word, Excel and Outlook
• Strong organizational and time management skills
• Ability to work in a challenging and sometimes stressful environment with firm deadlines and multiple, concurrent assignments
• Must be proficient in grammar, spelling, and punctuation and have accurate proofreading and editing skills
• Excellent formatting, presentation and appropriate use of graphics in work
• Ability to work cooperatively in a team environment
• SharePoint or database experience an asset
• Ability to work in a deadline driven environment and work extra hours when required
• Professional demeanor, a self-motivated attitude and highly detail-oriented practices
• Self-starter and able to work with minimal supervision; an assertive and collaborative leader
• Electrical knowledge of components or systems (4Kv-238Kv) would be an advantage
• Site location will be Coquitlam, BC
• Fast-paced, tight deadlines and high work volume
• Extended work hours per day may be necessary

Compensation

• $62,100- $93,100 per annum
• Salary will commensurate with education and experience
• Excellent Flexible Health & Dental benefits plan, Life and Disability Insurance
• Pension savings plan with employer match
• 3 to 5 weeks of vacation per year, with credit for prior industry experience

If this sounds like you, then Graham may be the right fit. Apply today.

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.