Proposal Coordinator

Green Infrastructure Partners; San Juan de Terranova; On-site; CAD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation

Health, dental, vision insurance

Inclusive culture and teamwork

Job summary

Green Infrastructure Partners is seeking a skilled Proposal Coordinator to support the preparation and submission of high-quality bids across Canada. You will work closely with estimators, project managers, and subject matter experts to gather technical information and craft compelling proposal content.

The role emphasizes coordination, documentation, and timely delivery, with opportunities to contribute to process improvements and branding alignment in a dynamic construction environment.

Qualifications

• 3+ years of experience in proposal writing and/or estimating in industrial, construction, or engineering environments.
• Strong knowledge of estimating methodologies, cost control, and project management principles.
• Excellent writing, editing, and communication skills with keen attention to detail.

Responsibilities

• Coordinate and support the development of proposals, bid packages, and prequalification submissions.
• Develop compelling, clear, and compliant proposals in response to RFPs, RFQs, and other solicitation documents.
• Collaborate with project managers, estimators, and subject matter experts to gather information and develop proposal strategies.
• Create visually appealing bid packages by incorporating graphics, charts, and other elements to enhance readability and professionalism.
• Manage proposal schedules and deadlines to ensure timely submissions.
• Ensure all proposals align with GIP’s quality standards and corporate branding guidelines.
• Review and edit proposal drafts for consistency, completeness, and compliance with RFP/RFQ requirements.
• Continuously improve proposal processes and templates to enhance efficiency and quality.

Skills

Proposal writing

Estimating

Technical writing

Project coordination

MS Office

Education

Engineering degree or related post-secondary education

Tools

Estimating software

MS Office Suite

Job description

Join the Green Infrastructure Partners team, where quality, collaboration, and exceptional service are at the core of everything we do. As one of Canada’s leading construction and infrastructure companies, we support a wide range of complex projects across the country, including heavy civil, industrial, infrastructure, and major project work.

At Green Infrastructure Partners, our teams are known for delivering big projects, solving complex challenges, and creating exciting growth opportunities for our people. We are looking for experienced, motivated professionals who want to contribute to meaningful work, support successful project delivery, and grow with a team that is building for the future.

Why You'll Love Working Here:

• Competitive Compensation: We believe in paying for top talent. You'll receive a competitive salary, and incentives that reflect your contributions.
• Interesting Projects: We believe in learning through experience. You'll have the chance to work on exciting, diverse projects that challenge you to think creatively and develop new skills.
• Health & Wellness Benefits: Your well-being matters to us. We offer comprehensive health, dental, and vision insurance, mental health support with our Employee Family Assistance Program (EFAP), RRSP benefits, and gym membership discounts.
• Inclusive & Supportive Culture: Diversity and inclusion are at the core of our values. Join a team that celebrates differences and fosters a collaborative, innovative work environment.

What You’ll Do:

As a Proposal Coordinator, you will support the preparation and submission of high-quality proposals and bid packages for various construction opportunities ranging from small scale to large scale mega project pursuits. Working closely with estimators, project managers, and subject matter experts, you will help gather technical information, develop clear and compelling proposal content, coordinate submission requirements, and ensure proposals are accurate, compliant, and delivered on time. The ideal candidate will have demonstrated experience in technical writing and a record of contributing to successful proposals or project pursuits.

Responsibilities include, but are not limited to:

• Coordinate and support the development of proposals, bid packages, and prequalification submissions.
• Develop compelling, clear, and compliant proposals in response to RFPs, RFQs, and other solicitation documents.
• Collaborate with project managers, estimators, and subject matter experts to gather information and develop proposal strategies.
• Create visually appealing bid packages by incorporating graphics, charts, and other elements to enhance readability and professionalism.
• Manage proposal schedules and deadlines to ensure timely submissions.
• Ensure all proposals align with GIP’s quality standards and corporate branding guidelines.
• Review and edit proposal drafts for consistency, completeness, and compliance with RFP/RFQ requirements.
• Continuously improve proposal processes and templates to enhance efficiency and quality.

What We're Looking For:

We’re excited to meet candidates who have:

• Post-secondary education in Engineering, Heavy Civil, Mechanical or Electrical Engineering, or a related field is considered an asset.
• Construction management related experience is considered an asset.
• Technical writing course considered an asset.
• 3+ years of experience in proposal writing and/or estimating in an industrial, construction, or engineering environment.
• Strong knowledge of estimating methodologies, cost control, and project management principles.
• Excellent writing, editing, and communication skills with keen attention to detail.
• Proficiency in Microsoft Office Suite and estimating software.
• Ability to work under tight deadlines and manage multiple priorities effectively.
• Strong analytical and problem-solving skills.
• Experience in construction, industrial construction, mining, infrastructure, mechanical, or electrical projects would be considered an asset.
• Demonstrated leadership experience in managing proposal development and team coordination.
• Junior candidates who possess a combination of the above criteria and have a strong work ethic with a willingness to learn and grow are also encouraged to apply.

At GIP, we’re committed to:

Put Safety First, Always

• By doing everything we can to ensure everyone gets home safely every day
• By making safety part of everything we do

Do What’s Right

• By acting with integrity and discipline
• By being honest and learning from our mistakes
• By treating people with respect

Collaborate to Win

• By working across GIP to get the best result
• By adopting a continuous improvement mindset
• By communicating clearly and authentically

Build our Communities

• By caring for the communities where we work and live
• By embracing diversity, equity, inclusion and belonging
• By challenging ourselves to live and work sustainably

About GIP:

Green Infrastructure Partners is a leading provider of integrated solutions throughout the heavy civil, industrial, infrastructure, technical solutions, and construction industries. From breaking new ground to commissioning and ongoing maintenance, we deliver solutions, service, and quality at every stage of the project. Powered by an energetic team across Canada, we are united by our passion and determination to deliver results on complex jobs and in challenging environments.