Proposal Coordinator

Kasian; Canada; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

Kasian is seeking a dynamic Proposal Coordinator to join their team. This role involves managing proposal submissions and ensuring quality control. Ideal candidates will have proposal management experience and strong communication skills. The position offers a hybrid work environment, allowing flexibility for applicants across Canada.

Qualifications

• Minimum 2 years of proposal management experience.
• Strong written communication and design fundamentals.

Responsibilities

• Lead proposal preparation and submission for small and medium-scale pursuits.
• Coordinate proposal kick-off meetings and ongoing coordination meetings.
• Develop and maintain support material libraries.

Skills

Communication

Organizational Skills

Attention to Detail

Self-Starter

Education

Degree or Diploma in Marketing

Degree or Diploma in Communications

Degree or Diploma in Design

Tools

Adobe Creative Suite

Microsoft Office

Job description

Welcome toKasian, where almost 40 years of design excellence has sparked a passion for transforming ordinary spaces into extraordinary experiences. Our passion is strengthening connections between people and places by creating built environments that inspire and improve lives. With offices across Canada, we leverage the experience of our 250+ Kasian team members to deliver innovative and unique design solutions in multiple market sectors: commercial, workplace, healthcare, senior living, industrial, transportation, post-secondary and other public opportunities.

The Opportunity:

We are looking for a dynamic and highly motivatedProposal Coordinator to join a specialist team of in-house Proposal Specialists who help win work for Kasian.As a Proposal Coordinator, you will play a key role in shaping and supporting the proposal team’s goal of producing winning submissions. You will be responsible for the administrative aspects of proposal development—from managing the SharePoint site to coordinating proposal inputs/reviews and leading and supporting proposal pursuits. This is where your organizational skills, “can do” attitude, and keen attention to detail will contribute to the success of the pursuit teams! Quality is critical —you will ensure that our proposals are compliant, error-free, client-focused, compelling, easy to evaluate, and visually appealing.

While being in or near one of our7 major city center locationsis an asset, it is not a requirement to become a part of our team. Kasian’s approach to a hybrid work environment allows applicants to join our proposal team from across the country, supporting our endeavours to connect and collaborate over multiple time zones by giving the flexibility of working from home. This fosters the spirit of inclusion and opens the opportunity for diverse perspectives to impact and shape our delivery model and grow the culture of our company.

Here's what you’ll be doing at Kasian:

• In partnership with the Proposal Specialist and Proposal Champion, lead the proposal preparation and submission for small and medium-scale pursuits.
• Support the Proposal Specialist in coordinating the proposal kick-off meeting as well as scheduling and facilitating ongoing proposal coordination meetings.
• Develop a proposal outline, draft standard proposal sections, format, assemble and submit documents.
• Facilitate reviews and ensure RFP compliance, by providing an additional layer of quality control.
• Coordinate and insert technical content, update/customize CVs, personnel bios, project descriptions, and other proposal information.
• Assist with managing, monitoring, and maintaining the proposal database, files, and systems through appropriate information management systems (i.e., SharePoint).
• Communicate with proposal participants to track tasks against the schedule to ensure internal proposal deadlines are being met.
• Reach out to external consultants to gather required content.
• Support clarifications and post-bid submission requirements.
• Support the Marketing and Business Development Manager on strategic pursuits.
• Assist with shortlist interview presentation deck design and compliance with visual identity standards.
• Develop and maintain support material libraries: CVs, project sheets, images, testimonials, etc.
• Assist with other proposal-related duties as assigned.

Here’s what you bring to Kasian:

• Minimum 2 years of proposal management experience (experience in architecture and/or interior design is advantageous).
• Strong written communication and design fundamentals. This will include a high level of proficiency in Adobe Creative Suite as well as Microsoft Office including Word, Excel, and PowerPoint.
• Being a natural self-starter with the ability to prioritize, self-schedule, meet tight deadlines and work with colleagues from various departments, market sectors, and locations.
• A Degree or Diploma in Marketing, Communications, or Design is an asset but not a requirement.
• Prior experience in the architectural and/or interior design, engineering, or construction (AEC) field is preferred, professional services experience is an asset.

This opportunity is an exceptional career fit for a candidate with long-term ambitions to contribute to one of Canada’s top architectural practices. If you are looking to be part of a progressive environment and deliver innovative projects, we’d like to hear from you. If this describes you, please submit your resume and portfolio to [e-mail]

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