Proposal Coordinator

Pinchin; Kingston; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading consultancy is seeking a Proposal Coordinator to join their team in Kingston. In this role, you'll manage proposals and support project initiatives, while enjoying a supportive work environment with great benefits like three weeks paid vacation and opportunities for career growth. We value integrity, social responsibility, and your professional development.

Benefits

Mentoring and career development programs

Environmental initiatives

Casual dress code

Paid personal days

Paid vacation

Wellness spending account

Team building events

Qualifications

• Experience preparing technical documents in a B2B environment (1+ years).
• Strong knowledge of Microsoft Office applications.
• Ability to manage multiple projects with deadlines.

Responsibilities

• Coordinate proposal process and support team efforts.
• Analyze proposal opportunities and plan responses.
• Customize content to align with client needs and requirements.

Skills

Organizational skills

Time management

Writing

Proofreading

Editing

Communication

Education

Degree or Diploma in Business

Technical Writing

Marketing

Communications

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Today is the day to boost your career! Pinchin is seeking a Proposal Coordinator to join the Proposal team, working out of any Pinchin office location.

The successful candidate will be joining a very supportive team in a fun and rewarding work environment. The collaborative nature of the team is the perfect place for people at all stages of their careers to learn and grow.

The Proposal Coordinatoris responsible forliaising with all Pinchin offices to act as a proposal project coordinator and proposal program champion.

A Day in the life of a Proposal Coordinator at Pinchin :

• Support Tenders Program (opportunity identification / distribution), if needed
• Analyze proposal opportunities (RFPs, RFQs, EOIs, VORs, etc.) and plan responses
• Coordinate, and / or support proposal pursuit and kick-off meetings
• Act as a champion for the Go / NoGo process; assist with discussions identifying the strategy, approach, teaming, and win themes
• Create draft proposal framework documents aligned with the client’s bid requirements
• Support the Project Manager / Owner in the development / preparation of proposal submissions
• Customize non-technical content ensuring client focus and alignment with client needs / requirements
• Coordinate writing, review, and completion of the document with the Proposal Owner and other staff and Subject Matter Experts
• Support or oversee proposal finalization, assembly, and submission / delivery
• Coordinate, attend, and document debrief sessions and distribute / share feedback appropriately
• Participate in the continual improvement of the proposal process and contribute to any identified initiatives and projects
• Liaise with internal and external client as needed
• Contribute to other activities within the Business Development team as required

What you bring to the Pinchin team :

• Degree or Diploma in Business, Technical Writing, Marketing, or Communications; another related degree with relevant experience will also be considered
• 1+ years preparing technical documents in a B2B environment
• Strong organizational and time management skills
• Ability to work on a variety of projects with multiple deadlines
• Strong writing, proofreading, and editing skills
• Ability to communicate and work with various levels in an organization
• Strong knowledge of Microsoft Excel, Word, PowerPoint, and Outlook is required
• Experience in graphic design would be considered an asset

What’s in it for you :

Of course, we offer competitive salaries and great benefits, but what makes Pinchin stand out from the crowd? Above all else, we care about our employees and the world around us! Our employees enjoy mentoring and career development programs, opportunities for community involvement including many environmental initiatives, a casual dress code, paid personal days, three weeks’ paid vacation to start, reimbursement for association membership dues, wellness spending account, social activities, team building events, corporate hotel rates and much more! All of this and more in an inclusive, dynamic work environment! Take a look to see all Pinchin has to offer : Pinchin Benefits

Please note that our recruitment process may involve online testing, depending on the position. As an employee of Pinchin, you will be required by our clients to undergo security clearances and, periodically, drug and alcohol testing in order to gain access to certain job sites. We thank all applicants for their interest in a career at Pinchin however, only those selected to continue will be contacted.

• No agency phone calls please

Why Pinchin?

At Pinchin, our employees are the heart of our business. If you’re ready to build on your technical and project management skills, we have the resources and subject matter experts to support your career growth. We provide a dynamic and forward-thinking culture that is based on integrity, respect, social responsibility and a passion for learning.

About Us

Pinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada. We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.