Proposal Coordinator

LaPrairie Group of Companies; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

LaPrairie Group of Companies is seeking a Proposal Coordinator for its team in Calgary. The role involves managing proposal submissions, coordinating with departments, and ensuring deadlines are met while working independently. Ideal candidates should have experience in proposal administration and excellent writing skills.

Qualifications

• 3-5 years of experience in proposal administration or business development.
• Ability to prioritize tasks with minimal supervision.
• High level of confidentiality in interactions.

Responsibilities

• Review proposal instructions and ensure adherence to submission requirements.
• Manage proposal schedules and deadlines.
• Edit proposals for readability and formatting.

Skills

Excellent writing skills

Time management

Independent work

Attention to detail

Microsoft Office proficiency

Education

Post-secondary degree or diploma in Business

Job description

LaPrairie Group of Companies is looking for a Proposal Coordinator to join its team in downtown Calgary, Alberta.

The Proposal Coordinator will be responsible for assisting LAPRAIRIE's estimating team with the preparation and submission of various company solicitations and proposals (RFP, RFI etc.).

We are looking for a candidate who is experienced in the duties outlined below, is comfortable managing multiple tasks and thrives working independently.

Job Responsibilities

Proposal Administration Duties

• Review proposal instructions and ensure adherence to proposal submission requirements.
• Follow the proposal schedule ensuring all tasks are completed by the due date.
• Work with various LAPRAIRIE departments and personnel to collect and review necessary information.
• Ensure focus on the proposal process, milestones, and deadlines.
• Check and edit proposals for understanding, grammar, readability and formatting.
• Maintain applicable document libraries and submission trackers.
• Ensure RFP, RFI and other proposal documentation is downloaded, appropriately stored, and distributed to applicable team members.
• Review and maintain LAPRAIRIE's proposal account databases, search for applicable opportunities and distribute information for management review.
• Other related duties as assigned.
  
  

Requirements

• 3-5 years of experience working in administration / proposal administration / business development, or similar field.
• Excellent writing skills, including proper spelling, grammar, and punctuation.
• Independent worker with superior time management skills.
• Able to prioritize tasks and complete duties with minimal supervision.
• Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
• High level of sound and independent judgment, reasoning, and discretion.
• Post-secondary degree, diploma or designation relating to Business, Business Administration, or another related field, is an asset.
• Maintain a high level of confidentiality in all interactions.
  
  

Please note, this is an in-office position. Work-from-home arrangements are not being offered.

LaPrairie Group of Companies (LAPRAIRIE) is a family-owned group of diversified service companies providing customers with crane and rigging, heavy hauling, bulk commodity hauling, highway and bridge maintenance, civil construction, ready-mix concrete, aggregates, industrial minerals and fleet maintenance across North America. Through our member companies; LaPrairie Crane, Entrec Alberta, Capstan Hauling, Northland Fleet Services, LaPrairie Works, LaPrairie Works Oilfield Services, and CSI we have provided one-stop project solutions for over 43 years. https://laprairiegroup.com/