Proposal Coordinator

SMP Engineering; Calgary; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Annual bonus potential

Mentorship and professional growth

DEI commitment

Job summary

SMP Engineering is seeking a detail-oriented Proposal Coordinator to lead and support responses to RFPs and RFQs. You’ll coordinate submissions, maintain marketing materials, and ensure proposals are accurate, polished, and delivered on time.

Collaboration with engineers and technical staff is essential to gather resumes, project information, and supporting materials. The role emphasizes organizing complex information, meeting deadlines, and producing high-quality documents that reflect the

Qualifications

• 5+ years of proposal coordination experience within engineering, architecture, or professional consulting environments.
• Experience preparing RFP, RFQ, or proposal submissions.
• Strong writing, editing, and proofreading skills with exceptional attention to detail.
• Excellent organizational and time management skills, especially when managing multiple deadlines.
• Strong communication skills and ability to work with technical professionals.
• A proactive, self-starter mindset with the ability to manage competing priorities.

Responsibilities

• Managing the proposal process from initial opportunity identification through to final submission.
• Coordinating RFP, RFQ, and proposal responses, ensuring requirements and deadlines are met.
• Coordinating proposal activities from kickoff through final submission.
• Working with technical staff and leadership to gather project information, resumes, and supporting materials.
• Assembling and formatting proposal documents, ensuring accuracy, clarity, and professional presentation.
• Maintaining proposal content libraries, including project profiles, resumes, and marketing materials.
• Developing and maintaining proposal templates and standardized response materials to improve efficiency and consistency.
• Monitoring procurement sites and bid opportunities to identify relevant opportunities.
• Ensuring proposal submissions align with client requirements and company standards.
• Supporting marketing and business development efforts related to proposal preparation.

Skills

Proposal coordination

Writing

Editing

Organizational skills

Time management

Communication

Tools

Microsoft Office

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

CRM

Job description

We’re looking for a highly organized and detail-oriented Proposal Coordinator to help lead and support our response to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other pursuit opportunities.

This role plays a key part in helping our team present our work clearly and professionally. You’ll collaborate closely with partners, engineers, and technical staff to coordinate proposal submissions, maintain marketing materials, and ensure our proposals are accurate, polished, and delivered on time.

If you enjoy bringing structure to complex information, managing deadlines, and producing high-quality documents, this could be a great fit.

What You’ll Do

As our Proposal Coordinator, you will play a central role in managing proposal submissions and supporting the firm’s business development efforts.

Key responsibilities include:

• Managing the proposal processfrom initial opportunity identification through to final submission
• Coordinating RFP, RFQ, and proposal responses, ensuring requirements and deadlines are met
• Coordinating proposal activities from kickoff through final submission
• Working with technical staff and leadershipto gather project information, resumes, and supporting materials
• Assembling and formatting proposal documents, ensuring accuracy, clarity, and professional presentation
• Maintaining proposal content libraries, including project profiles, resumes, and marketing materials
• Developing and maintaining proposal templates and standardized response materials to improve efficiency and consistency
• Monitoring procurement sites and bid opportunitiesto identify relevant opportunities
• Ensuring proposal submissions align with client requirements and company standards
• Supporting marketing and business development effortsrelated to proposal preparation

What We’re Looking For

• 5+ years of proposal coordination, ideally within engineering, architecture, or professional consulting environments
• Experience preparing RFP, RFQ, or proposal submissions
• Strong writing, editing, and proofreading skillswith exceptional attention to detail
• Excellent organizational and time management skills, especially when managing multiple deadlines
• Strong communication skillsand the ability to work effectively with technical professionals
• A proactive, self-starter mindsetwith the ability to manage competing priorities

What We Are Looking for on Your Resume

• Experience coordinating proposal submissions or marketing documents
• Work within engineering, architecture, consulting, or technical industries
• Examples of managing deadlines and multiple projects simultaneously
• Collaboration with technical teams or subject matter experts
• Strong written communication, document production, formatting, and editing skills
• Microsoft Office experience (Word, PowerPoint, Excel)
• Adobe Acrobat, InDesign experience (Illustrator and Photoshop are considered an asset)
• Experience on the ethical use of AI tools
• Understanding of CRM (customer relationship management)

We’re especially interested in people who take pride in producing clear, polished, professional documents that represent the company well.

What We Are Looking for in the Interview

• Strong organization and attention to detail
• The ability to manage multiple deadlines and priorities
• Confidence working with technical teams to gather and shape content
• A proactive approach to keeping projects moving forward

Bonus points if you highlightspecific accomplishments , such as successful proposals, improvements to proposal processes, or major submissions you helped coordinate.

Why SMP?

• A connected, value-driven team environment
• Access to mentorship and professional growth
• Competitive salary + annual bonus potential
• A commitment to diversity, equity, and inclusion

*Must be legally entitled to work in Canada
**Only those selected for an interview will be contacted
www.smpeng.com