Property Tax Administrator

SmartCentres IP Inc.; Vaughan; On-site; CAD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a detail-oriented Property Tax Administrator to join their Property Tax Department. In this role, you will be responsible for processing property tax payments and managing documentation for various projects across Canada. The ideal candidate will possess strong communication skills and proficiency in Yardi software, ensuring timely payments and accurate record-keeping. This position offers an opportunity to work in a dynamic environment where your contributions will support the company's commitment to client satisfaction and ethical practices. If you thrive in a fast-paced setting and are ready to make a difference, this role is perfect for you.

Qualifications

• 1-3 years of administrative experience required.
• Strong communication skills and attention to detail are essential.

Responsibilities

• Process property tax payments using Yardi and manage documentation.
• Review invoices and resolve any issues related to property tax.

Skills

Yardi Software

Microsoft Office (Word, Excel)

Oral and Written Communication

Organizational Skills

Attention to Detail

Ability to Manage Multiple Priorities

Education

University Degree

Public Administration Diploma

Tools

Yardi

Microsoft Office

Job description

Job Title: Property Tax Administrator – Property Tax Department

Reports To: Senior Manager, Property Taxation

Department: Property Taxation

Position Summary

The Property Tax Administrator is responsible for processing property tax payments and managing related documentation for a portfolio of projects across Canada.

Responsibilities:

1. Process property tax payments promptly using the internal accounting system (Yardi).
2. Review property tax invoices, identify interest or penalty charges, and investigate issues for resolution.
3. Track invoices to ensure timely payments.
4. Assist in preparing and maintaining property tax department databases.
5. Contact municipalities to obtain additional documentation and information as needed.
6. Maintain departmental records, including scanning, filing, and documenting annual assessment changes, and notify relevant personnel.
7. Take meeting minutes upon request.
8. Handle mail sorting and distribution.
9. Perform any special assignments as required.

Academic/Professional Requirements:

• University Degree or College Diploma.
• Public Administration Diploma preferred.

Skills and Experience:

• Strong oral, written, and arithmetic communication skills.
• 1-3 years of administrative experience.
• Proficiency with Yardi software.
• Advanced skills in Microsoft Office, particularly Word and Excel.
• Good Internet and email skills.
• Organized, detail-oriented, and attentive to deadlines.
• Ability to manage multiple priorities and work under pressure.
• Knowledge of internal processes.
• Self-motivated and challenge-oriented.
• Ability to work independently and collaboratively.
• Flexible and adaptable.
• Training will be provided.

Values

The Administrator should be client-focused, uphold a positive company image, and act ethically and responsibly. Demonstrating entrepreneurial spirit, creativity, and resourcefulness is essential. The role requires teamwork, effective communication, and a shared commitment to organizational goals.

We are an equal opportunity employer committed to inclusive and accessible recruitment. Please inform us if you require accommodations during the process.