Property Coordinator

Precise Properties Inc; St. Catharines; On-site; CAD 38,000 - 45,000; Full time

Job summary

A leading property management company is seeking a Property Coordinator to oversee daily operations of a housing community. This role involves managing resident relations, financial responsibilities, and office administration. Ideal candidates are self-motivated, possess strong people skills, and have experience in residential housing administration.

Qualifications

• Self-directed, mature, self-motivated, kind, efficient, friendly, cheerful, and approachable.

Responsibilities

• Acts as the agent of the management team.
• First contact point for residents.
• Handles financial management and resident relations.

Skills

Strong people skills

Administrative abilities

Organizational abilities

Customer service

Education

Experience with residential housing administration

Tools

Accounting-related software

Job description

About The Job

Immediate opening.

Working in property management is a secure, stable, challenging, and rewarding career for individuals who like to work hard, stay busy, and solve problems.

The Property Coordinator plays a vital role in the day-to-day management of a housing community, including providing courteous services to residents, coordinating with maintenance contractors, and finding creative solutions for daily issues.

Qualifications and Skills

• Self-directed, mature, self-motivated, kind, efficient, friendly, cheerful, and approachable.
• Strong people skills, administrative, and organizational abilities.
• Experience with residential housing administration is an asset.
• Proficiency in accounting-related software.
• Ability to provide professional and caring customer service.

Compensation and Schedule

Salary range: $38-45K per year. Full-time, 40 hours/week, Monday to Friday. Attendance required at one evening board meeting per month and one late-night open office shift (11 am to 7 pm) per week. Time off will be provided in lieu of additional hours worked for meetings.

Role Responsibilities

The Property Coordinator acts as:

• The agent of the management team.
• A resource person for staff, committees, and visitors.
• The first contact point for residents, working with the management team to set objectives, bylaws, and procedures, ensuring controls are in place and followed.

Major Areas of Responsibility

• Financial management
• Resident relations
• Office and administrative management

Key Tasks

Office Administration and Routines

• Manage office systems efficiently.
• Handle deposits, petty cash, reports, minutes, agendas, and document circulation.
• Book rooms, order supplies, organize recycling, handle mail/deliveries, manage reception and phone calls.
• Maintain parking records, administer parking by-law, send notices for payments and arrears, set up filing systems.
• Handle inquiries, applications, new member onboarding, move-in/move-out procedures, utility coordination, and related charges.

Members/Tenants

• Respond to member inquiries and concerns.
• Assist in preparing and delivering materials for members' meetings and reviewing housing applications and charges.

Financial Responsibilities

• Prepare cheques, deposits, control petty cash, review financial statements.
• Notify members of housing charge changes, late payments, and conduct income verifications.

No phone calls, please. We thank all candidates; only those selected for interviews will be contacted.

Additional Information

For more about us, visit http://www.ppmgmt.ca.