Property Administrator, Residential

Colonnade BridgePort Inc.; Ottawa; Hybrid; CAD 50,000 - 58,000; Full time

Benefits offered by this job

Three weeks vacation

Hybrid work environment

Comprehensive benefits plan

RRSP matching

Professional development (paid courses

Holiday closure

Job summary

Colonnade BridgePort Inc. in Ottawa, ON is seeking a Property Administrator, Residential to support the Property Management team.

The role focuses on producing high-quality, detailed administrative outputs following established standards and processes, with a steady, task-focused workflow in a stable environment. You will assist with monthly reports, budgets, contracts, and day-to-day operations, coordinating with managers, operators, accountants, and tenants.

Qualifications

• 5 years of property management or office administration experience.
• Post-secondary education in office administration or related field.
• Proficiency with MS Office (Excel, Word, Outlook, Teams)

Responsibilities

• Prepare, compile, and assemble monthly reports with high accuracy.
• Assist in annual operating budgets and timely delivery to owners.
• Process purchase orders and liaise with vendors for billing.
• Assist in coordinating contracts and day-to-day property management operations.

Skills

Property Management

Office Administration

Microsoft Office Proficiency

Organizational Skills

Team Player

Bilingual English/French (asset)

Education

Post-secondary education in Office Administration or related discipline

Tools

Yardi

Job description

Property Management Admin Regular Full-Time Ottawa, ON, CA

Reporting to the Senior Property Administrator, the Property Administrator, Residential will provide administrative support and assistance to the Residential Property Management Team who provide dedicated support to our tenants while maximizing the value of the mixed‑use real estate portfolio for third‑party owners. The focus of this role is to produce high quality, detailed work based on established standards, guidelines, and procedures. Precise, consistent work output is essential, requiring patience and a willingness to handle and complete one task at a time. The job environment is stable, based on known relationships with people and well‑defined processes.

Responsibilities:

• Assist with the preparation, compilation, and assembly of all monthly reports, ensuring accuracy and maintaining the highest quality standards.
• Assist in compiling the annual operating budgets and ensure their accurate and timely delivery to the owners.
• Assist in compiling and assembling other reports, spreadsheets, and summaries as required from time‑to‑time.
• Assist in the preparation, tendering, and analysis of all contracts.
• Work closely with and assist the Property Manager(s), Building Operator(s), Property Accountant(s), Tenant Service Coordinator(s), and other Property Management team members in day‑to‑day management and operation of properties.
• Assist the Property Manager(s) and building operations staff in the supervision of all third‑party contractors conducting business in the building(s).
• Process purchase orders, tenant work orders, and review invoices while ensuring accurate coding and approvals are in place, liaise with vendors and sub‑contractors on billing related matters.
• Liaise with commercial tenants on building and tenant related issues.
• Maintain and circulate all lists, including, portfolio lists, tenant lists, contact lists, site plans, floor plans, etc.
• Maintain and track commercial tenantand vendor certificate of insurances.
• Assist with compilation and submission of monthly expense reports for Property Management team members.
• Participate in tenant retention promotional activities, including hosting tenant BBQ’s, Christmas Breakfasts etc.
• Maintain utility reading database, and submission if applicable.
• Other duties as required.

Qualifications:

• 5 years of experience in Property Management and/or Office Administration
• Post‑secondary education with a concentration in Office Administration or a related discipline
• Intermediate or advanced proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams
• Adaptable to learning new software programs and technology as required
• Strong organizational and administrative skills, self‑motivated, and detail oriented
• Proven ability to work effectively under pressure and as a team player
• Yardi experience an asset
• Bilingual (English/French) an asset

The above statements reflect the general details considered necessary to describe functions of the job and shall not be construed as a detailed description of all work requirements that may be inherent in the job.

Compensation

• Salary Range: $50,000 - $58,000
• Additional Compensation: Eligible for an annual discretionary incentive bonus

Commitment to our People

We are committed to creating a positive experience for our employees. We work hard at Colonnade BridgePort and have fun while doing it! Our employees enjoy participating in sports tournaments, BBQ’s, potlucks, prize draws, holiday parties and more! The successful candidate can expect the following perks and benefits:

• Three weeks’ annual starting paid vacation; three days personal and five sick paid days annually.
  • Hybrid working environment (position dependent, alternative may be offered).
  • Comprehensive benefits plan that includes health, dental, vision, and disability coverage (cost shared by company and employee).
  • RRSP matching program.
  • Professional development (up to two paid courses per year).
  • Holiday office closure between Christmas and New Year’s, summer hours (position dependent, alternative may be offered).

Colonnade BridgePort acknowledges that teams with diverse backgrounds and perspectives can bring about innovative solutions and ideas. Therefore, we welcome and encourage qualified applications from people of all gender identities, visible minorities, Indigenous persons, and people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process. To request an accommodation, please email [e-mail].

We thank all interested applicants; however, only those under consideration will be contacted.