Accounts Receivable Administrator

Colonnade BridgePort Inc.; Ottawa; Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Three weeks’ annual starting paid visa

Hybrid working environment

Comprehensive benefits plan

RRSP matching program

Professional development (up to two 2)

Job summary

Colonnade BridgePort Inc. in Ottawa, Ontario, seeks a bilingual Accounts Receivable Administrator to manage tenant receivables for a real estate portfolio. You will follow established guidelines, perform AR transactions, and support month-end close with detailed commentary.

The role requires a post-secondary accounting credential or AR experience and fluency in English and French. A hybrid work arrangement and potential discretionary bonus are offered.

Qualifications

• Post-Secondary Degree or Diploma in Accounting, or 1-3 years of AR experience.
• Fluently bilingual (English & French) is required.
• Strong analytical, organizational, communication, and interpersonal skills.
• Experience using Yardi is an asset.
• Advanced proficiency in Microsoft Office.

Responsibilities

• Prepare detailed accounts receivable reports and commentary for monthly balances.
• Perform day-to-day AR transactions: verify, post, and record data.
• Apply received payments and perform collection calls for late payments.
• Arrange for payment of outstanding and late accounts.
• Maintain AR customer files and lease payment schedules in the system.
• Prepare and send lease payment schedules for new tenants and renewals.
• Investigate and resolve billing discrepancies or misapplied transactions.
• Respond to tenant inquiries and assist with AR policy explanations.
• Complete bank deposits and deliver to banks as required.
• Other duties as reasonably required.

Skills

Bilingual English & French

Analytical skills

Organizational skills

Communication skills

Interpersonal skills

Education

Post-Secondary Degree or Diploma in Accounting

Tools

Yardi Voyager

Microsoft Office (Word, Excel, Outlook)

Job description

Colonnade BridgePort (www.colonnadebridgeport.ca) is a leading real estate investment, management and development company in Ottawa, with a growing presence across Ontario, New Brunswick, Nova Scotia, and PEI. We provide investment management, asset management, property management, leasing and development services. Our continued expansion into Québec has created an opportunity for a full-time, Bilingual Accounts Receivable Administrator at our Ottawa office.

Reporting to the Accounts Receivable Supervisor, the Accounts Receivable Administrator is responsible for managing and administering tenant receivables for a portfolio of real estate properties on behalf of third-party owners. The successful candidate will be focused on high quality, detailed work based on established, standard guidelines and procedures; precise, consistent work output is essential.

Responsibilities:

• Prepare detailed accounts receivable reports and supporting commentary relating to all outstanding balances in the monthly reports.
• Perform day to day financial transactions including verifying, posting, and recording accounts receivable data.
• Apply received payments.
• Perform collection calls and follow up on late payments.
• Arrange for payment of outstanding and late accounts.
• Maintain accounts receivable customer files and records.
• Enter lease information into the accounting system for lease payment schedules associated with new leases, renewals, and amendments.
• Prepare and send initial lease payment schedules to new tenants.
• Perform ongoing reviews, management and reconciliation of tenant accounts concerning to debit and credit balances.
• Investigate collection problems and advise customers on corporate A/R policies and procedures.
• Investigate and resolve billing discrepancies or misapplied transactions.
• Respond to tenant inquiries.
• Complete bank deposits and deliver to bank(s) as required.
• Other duties as reasonably required.

The above statements reflect the general details considered necessary to describe functions of the job and shall not be construed as a detailed description of all work requirements that may be inherent in the job.

Qualifications:

• Post-Secondary Degree or Diploma in Accounting, or 1-3 years of experience in an Accounts Receivable position
• Fluently bilingual (English & French) is required.
• Strong analytical, organizational, communication, and interpersonal skills
• Experience using the ERP Yardi is an asset
• Advanced proficiency in Microsoft Office, including Microsoft Word, Excel, and Outlook
• Experience with accounting software required - Yardi Voyager Property Management software preferred
• Access to own transportation is an asset

Compensation:

Eligible for annual discretionary bonus

Commitment to our People

We are committed to creating a positive experience for our employees. We work hard at Colonnade BridgePort and have fun while doing it! Our employees enjoy participating in sports tournaments, BBQ’s, potlucks, prize draws, holiday parties and more! The successful candidate can expect the following perks and benefits:

• Three weeks’ annual starting paid vacation; three days personal and five sick paid days annually.
• Hybrid working environment (position dependent, alternative may be offered).
• Comprehensive benefits plan that includes health, dental, vision, and disability coverage (cost shared by company and employee).
• RRSP matching program.
• Professional development (up to two paid courses per year).
• Holiday office closure between Christmas and New Year’s, summer hours (position dependent, alternative may be offered).

Colonnade BridgePort acknowledges that teams with diverse backgrounds and perspectives can bring about innovative solutions and ideas. Therefore, we welcome and encourage qualified applications from people of all gender identities, visible minorities, Indiginous persons, and people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process. To request an accommodation, please email people @colonnadebridgeport.ca .

We thank all interested applicants; however, only those under consideration will be contacted.