Property Administrator Assistant - 15 Month Contract

CT REIT (Property Management) Limited Partnership; Calgary; On-site; CAD 32,000 - 51,000; Full time

Benefits offered by this job

Comprehensive benefits and retirement

Performance incentives

Continuing Education Programs

Other perks to support your well‑being

Career growth opportunities andproduct

discounts

Job summary

CT REIT is seeking a Property Administrator Assistant to support daily property operations for retail and commercial sites. You will handle AR/A/P processing, rent roll production, vendor management and tenant communications, reporting to the Property Manager.

The role requires college-level accounting training and 1–3 years in property administration, with strong Yardi experience, MS Office and Excel skills, and a customer-focused, organized approach under tight deadlines.

Qualifications

• Completion of college in a related field or accounting with 1–3 years of commercial/retail property administration experience.
• Experience with Yardi Property Management Software.
• Proficiency in accounting and financial management (A/P & A/R).
• Strong customer service orientation.
• Excellent planning and organizational skills.
• Strong software application skills (MS Office).
• Effective interpersonal and conflict resolution skills.
• Strong written and verbal communication skills.
• Strong Excel skills.
• Ability to work well under pressure, multi task and meet deadlines.
• Ability to work independently, as well as within a team.

Responsibilities

• Prepare and process P.O.s.
• Code, process and enter incoming invoices via Yardi.
• Day‑to‑day management of accounts payable issues and supplier invoices.
• Set up and make adjustments to vendors and service contracts.
• Ensure vendor Insurance and WSIB certificates are up-to-date.
• Initiate the monthly AR process through the application of rent, EFT and cheque payments.
• Processing of bank deposits and form filling.
• Production of the monthly rent‑roll and review for variances.
• PAD/EFT tenant enrollment, oversight and administration.
• Maintain and update Tenant security deposits and Certificate of Insurance reporting.
• Run monthly scheduled vendor contract payments processes.
• Support the Property Administer on accounts receivable reporting.
• Ability to review and understand lease terminology.
• Backfilling for support staff of reception duties including the answering and dispatching of telephone calls, receipt and distribution of mail etc.
• Maintain and organize tenant Certificates of Insurance.
• Perform other duties, as assigned.

Skills

Accounting proficiency

Customer service

Planning and organizational skills

Written communication

Verbal communication

Interpersonal skills

Multitasking

Education

College diploma in related field or accounting

Tools

Yardi Property Management Software

MS Office

Excel

Job description

What you’ll do

The Property Administrator Assistant is a key member of the Property Management Team and provides day‑to‑day administrative support. Reporting to the Property Manager the incumbent is responsible for a variety of services related to the operation of retail and commercial properties inclusive of but not limited to AR, A/P processing, rent roll application and production, tenant liaison and communication.

• Prepare and process P.O.s
• Code, process and enter incoming invoices via Yardi
• Day‑to‑day management of accounts payable issues and supplier invoices
• Set up and make adjustments to vendors and service contracts
• Ensure vendor Insurance and WSIB certificates are up-to-date
• Initiate the monthly AR process through the application of rent, EFT and cheque payments
• Processing of bank deposits and form filling
• Production of the monthly rent‑roll and review for variances
• PAD/EFT tenant enrollment, oversight and administration
• Maintain and update Tenant security deposits and Certificate of Insurance reporting
• Run monthly scheduled vendor contract payments processes
• Support the Property Administer on accounts receivable reporting
• Ability to review and understand lease terminology
• Backfilling for support staff of reception duties including the answering and dispatching of telephone calls, receipt and distribution of mail etc
• Maintain and organize tenant Certificates of Insurance
• Perform other duties, as assigned

What you bring

Completion of college in a related field or accounting with one (1) to three (3) years of commercial / retail property administration experience.

• Experience with Yardi Property Management Software
• Proficiency in accounting and financial management (A/P & A/R)
• Strong customer service orientation
• Excellent planning and organizational skills
• Strong software application skills (MS Office)
• Effective interpersonal and conflict resolution skills
• Strong written and verbal communication skills
• Strong Excel skills
• Ability to work well under pressure, multi task and meet deadlines
• Ability to work independently, as well as within a team

Benefits

• Comprehensive benefits and retirement programs
• Performance incentives
• Continuing Education Programs
• Other perks to support your well‑being
• Career growth opportunities and product discounts
• Broadband

Salary Range: $23.00/hr. – $37.00/hr. Our typical hiring range is between $23.00.hr. and $30.00/hr. Hourly decisions are also dependent on other factors such as your experience, industry benchmarks, internal equity and other role‑specific requirements. For critical roles, the compensation offering will be reviewed to ensure alignment with market rate and conditions and the unique value you bring to the role.

About Us

CT REIT is an unincorporated, closed‑end real estate investment trust formed to own income‑producing commercial properties located primarily in Canada. Its portfolio is comprised of over 370 properties totalling more than 31 million square feet of GLA, consisting primarily of net lease single‑tenant retail properties located across Canada. Canadian Tire Corporation, Limited is CT REIT's most significant tenant. For more information, visit ctreit.com.

Our Commitment to Diversity, Inclusion and Belonging

We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.

Accommodations

We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity‑seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.

We are one of Canada’s most admired and trusted companies. With world‑class owned brands and exciting market‑leading merchandising strategies, we are continually innovating with purpose: to excite and serve Canadian customers from coast‑to‑coast. We are connected to communities, big and small, from coast‑to‑coast, offering products and services that reflect the diverse nature of every one of them. From sports to outdoors, automobiles to homes, we know and understand life in Canada like no other retailer can. We are always on the lookout for curious, creative people who are able to navigate and excel in a rapidly evolving retail environment. If you’re ready to take on new challenges – be it in digital, IT, marketing, data & analytics, merchandising, or one of the many other roles we have – there is a place for you here.