Property Administrator

Hove Street Properties; Toronto; On-site; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Health Insurance (incl. Virtual Health

Vision Insurance

Life Insurance

Long-term Disability

Short-term Disability

RRSP Match

Paid Vacation

Floating Days

Employee Assistance Program

Employee Engagement Events

Awards and Recognition

Service Awards

Job summary

Hove Street Properties seeks a Property Administrator in Toronto to coordinate with property managers, contractors, consultants, and senior leaders to complete projects on time and within budget, aligned with asset performance goals.

Based in the Toronto Yorkdale office, the role requires industrial property experience, knowledge of construction, and strong organization skills. Salary range: $70,000–$80,000 per annum, based on experience.

Qualifications

• University or College degree in Business, Real Estate, Urban Geography or Economics is preferred.
• Minimum 3 years' related experience in property/asset management.
• Direct exposure to industrial asset class is preferred (2+ years).
• Demonstrated project management experience in commercial real estate.
• Basic knowledge of commercial construction, building systems, operations, and safety.
• Broad understanding of real estate leases and operations.

Responsibilities

• Coordinate activities related to acquisitions and capital projects including renovations, tenant improvements, and repositioning.
• Assist with project scopes, budgets, timelines, risk assessments, and compliance with codes and safety regulations.
• Assist with bidding, contractor selection, and vendor relationships; track progress and report to senior leadership.
• Partner with property management and leasing teams during project execution.
• Assist with annual budgets and business plans for properties.
• Support COO in portfolio strategy execution and related actions.
• Assist with the annual insurance renewal and insurer recommendations.

Skills

Project management

Organization

Communication

Education

Business/Real Estate/Economics degree

Tools

MRI

MS Excel

Microsoft Word

PowerPoint

Job description

Job Summary: The Property Administrator will coordinate with property managers, contractors, consultants, and internal stakeholders – including senior management to ensure projects are completed on time, within budget, and aligned with asset performance goals. The position requires applied industrial property experience, knowledge of construction & strong organization skills.

This person will be based in our Toronto Yorkdale office.

Compensation: $70,000-$80,000 per annum based on experience

• Health Insurance (includes Virtual Health, and HCSA)
• Vision Insurance
• Life Insurance
• Long-term Disability
• Short-term Disability
• RRSP Match
• Paid Vacation
• Floating Days
• Employee Assistance Program
• Employee Engagement Events
• Awards and Recognition
• Service Awards

Job Responsibilities

• Coordinate activities related to new acquisitions and capital projects - including renovations, tenant improvements, and repositioning efforts and new build construction.
• Assist with project scopes, budgets, timelines, risk assessments, and compliance with all local codes, permitting processes, and safety regulations.
• Assist with bidding and contractor selection process; manage vendor relationships
• Track project progress and timelines, provide regular status reports to senior leadership and members of the transaction team.
• Partner with HSPL’s property management and leasing teams during project execution.
• Assist with the development of the annual business plans / budgets for the properties.
• Generally engaged to assist in all aspect of executing the portfolio strategies, as directed by the COO.
• Assist with the annual insurance renewal, including management of any recommended actions from Insurer.

Qualifications

• University or College degree in Business, Real Estate, Urban Geography or Economics is preferred.
• Minimum 3 years' related experience, specifically in working in property and / or asset management
• Minimum direct exposure to the industrial asset class of 2 years
• Demonstrated project management experience in the commercial real estate sector
• Basic knowledge of commercial construction, building systems, construction and property operations.
• Broad understanding of overall real estate legal principles, leases and operations
• Proficiency in Property Management software, such as MRI, MS EXCEL, Word and PowerPoint
• Demonstrate excellent organizational & time management skills, and possess ability to work in a high volume, fast paced environment with specified deadlines and managing multiple projects simultaneously
• Exhibit attention to detail and accuracy in daily activities but also the ability to connect strategic objectives and culmination of financial results.

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We may use artificial intelligence (AI) tools on a limited basis to assist in initial assessment, identification, and review of candidates. AI is used only to support our recruiting and hiring team, and decisions are always made by the recruiting and hiring team. Absolutely no applicant data is sent or provided externally through these AI tools.